Paul Chaulk
Slave Lake,AB
Summary
Experienced Senior Management with a demonstrated history of working in the higher education industry. Skilled in Operations Management, Relationship Building, Procurement, Contract Preparation & Administration and Risk Management,. Practical experience and knowledge in multiple trades, facilitates translation of technical or administrative complexities from the Board Room to the job site. Accountable for the leadership of a multi skilled team of facility professionals. As well as the organization, co-ordination, supervision, delivery of services which are in keeping with policy and improving the stakeholder experience. Fiscally responsible for the successful funding & delivery of multiple capital projects of varying degrees of complexity
Overview
20
20
years of professional experience
Work History
Senior Director, Facilities and Ancillary Services
Northern Lakes College
01.2014 - 02.2024
- Areas of direct responsibility include
- Capital Project Planning and Development: Business case preparation and submission, grant applications, consultant procurement, value engineering, contract administration, drafting and monitoring, design and development functional planning, Drawing Review, Inspections, Infrastructure Maintenance Planning and Budgeting
- Procurement: Public Tender, RFP, RFQ, Specifications document preparation, MASH Sector over threshold purchasing Risk Management: Risk Register Preparation, Insurance procurement, renewal, Project Management: Oversee multiple construction projects in various stages of completion review and approve change orders review progress invoices approve and recommend for payment
- Approval limits $100,000
- Liaison: Communicate/report directly with Ministerial departments Advanced Education and Alberta Infrastructure, Guide and participate in Community consultations regarding delivery of capital projects
- Negotiate funding, contribution and lease agreements with stakeholders such First Nation Band Councils, Metis Settlements Municipal governments, agencies and private owners
- Regular reporting to President and Board of Governors Financial/Administration: Develop and implement operational budgeting ($ ±5 mil
- Annually), Project Budget and monitoring, Manage and direct approx
- 27 team members, Policy and Procedures, Legislative Compliance monitoring Property Management: dispositions, leasing, security, custodial & grounds contracts, project development, building O&M, space allocation, Monitoring of KPI such as Facility condition index and deferred maintenance and ensuring kept and manageable levels
- Transportation Management: fleet purchasing, leasing and disposition, assignment, maintenance Planning: research, analysis, Infrastructure requirements, preventative maintenance, inventory control, strategic planning, Facility Master Planning, capital project design & development and oversight
- Security: plan, implement, maintain keying schedules, locks, cameras and Intrusion/Access systems
- Ancillary Services: staff and student residence, leasing, evictions food services Book Distribution:(purchasing, invoicing, distribution) courier services, freight services
- Spearheaded innovative approaches to resource allocation and strategic planning.
- Led development of business operation processes and policies.
- Monitored expenditures to mitigate risk of overages.
- Led cross-functional teams to successfully launch new products, meeting deadlines and budgets.
- Developed strong relationships with key industry partners, fostering collaboration and mutual growth opportunities.
- Managed risk effectively by identifying potential threats, developing contingency plans, and implementing mitigation strategies in line with overall business objectives.
- Implemented cost-saving measures through effective resource allocation and budget management.
- Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
- Cultivated positive rapport with fellow employees to boost company morale and promote employee retention.
- Managed daily operations while overseeing multiple locations to foster increased productivity.
- Evaluated company documentation to verify alignment with regulatory requirements.
- Worked closely with organizational leadership and board of directors to guide operational strategy.
- Created an agile working environment, enabling rapid response to changing business needs without sacrificing quality or performance standards.
- Prioritized and allocated valuable resources to meet business targets.
- Navigated complex regulatory environments to ensure compliance with local laws, standards, and regulations relevant to the business domain.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Championed continuous improvement initiatives to drive operational excellence within the organization.
- Developed detailed plans based on broad guidance and direction.
- Reduced waste and pursued revenue development strategies to keep department aligned with sales and profit targets.
- Controlled resources and assets for department activities to comply with industry standards and government regulations.
- Successfully managed budgets and allocated resources to maximize productivity and profitability.
- Directed design and execution of business transformation initiatives to drive performance, profit optimization and growth opportunities.
- Drafted and distributed reports to assist board members with critical business decisions.
Assistant Director, Facilities and Ancillary Services
Northern Lakes College
11.2008 - 02.2014
- Roles and Responsibilities similar and supportive of Senior Director
Manager Community Development-Technical
Nunavut Housing Corporation
03.2004 - 11.2008
- Plan, coordinate and administer construction of all Homeownership, Public Housing and Staff housing projects in the assigned districts Identify all capital projects to be completed under various programs
- Review and approving all Modernization and improvement submissions Preparation of estimates, project budgets, tender documents, and scopes of work for all approved projects
- Assessing and Awarding public tenders
- Monitor and Inspect construction projects for compliance to plans, specs, and codes Negotiate construction contracts and change orders Conflict resolution Monitor local Housing Association ensuring proper implementation and usage of Maintenance Management Operating System, Provide Technical assistance and expert advice to Local Housing Associations
Education
Locksmith -
Trade Qualifier Incomplete
Slave Lake, AB2017
Journeyman Oil Burner Mechanic -
Norpen Institute of Business And Technology
Port Au Choix, NL01.2001
Carpentry Apprenticeship -
College of the North Atlantic
Clarenville, NL01.1997
Skills
- Negotiation and Conflict Resolution
- Facilities Management
- Managing Operations and Efficiency
- Capital Spending
- Documentation And Reporting
- Scheduling and Coordinating
- Financial Reporting
- Strategic Planning
- Contract and Vendor Management
- Schedule Management
- Business Planning
- Emergency Response
Leadership Experience
Past President Slave Lake Elks May 2012-May 2017
Communication Skills
- Surviving a State of Local Emergency -APPA Conference, Denver Colorado, 04/2012, Co-presenter
- Surviving State of Local Emergency – Emergency Disaster Planning West, Vancouver BC, 04/23/2015, Presenter
References
- Archie Pronger, Assiniboine Park Conservancy, Winnipeg, MB, 1-204-794-8877, 1-204-927-6041
- Robert LeSage, VP Corporate Services & CFO, 1-587-202-3707
Languages
English
Native or Bilingual
Timeline
Senior Director, Facilities and Ancillary Services
Northern Lakes College
01.2014 - 02.2024
Assistant Director, Facilities and Ancillary Services
Northern Lakes College
11.2008 - 02.2014
Manager Community Development-Technical
Nunavut Housing Corporation
03.2004 - 11.2008
Locksmith -
Trade Qualifier Incomplete
Journeyman Oil Burner Mechanic -
Norpen Institute of Business And Technology
Carpentry Apprenticeship -
College of the North Atlantic
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