Paola Andrea Cruz
Calgary,AB
Summary
To find a position to allow me to grow as an Administrator within a company which understands my set of skills. I consider myself an uncommon individual, with a blend of experience in Administration, Management and Supply Chain.
Experienced with managing project timelines, resources, and stakeholder communications efficiently. Utilizes problem-solving skills to address project challenges and ensure smooth execution. Track record of implementing project management best practices to deliver quality outcomes.
Results-oriented professional well-versed in project coordination and process improvement. Known for driving initiatives that streamline operations and enhance productivity. Proven ability to foster teamwork and adapt to evolving project needs with focus on achieving objectives.
Overview
14
14
years of professional experience
Work History
Project Coordinator and Administrator
IPS Projects EPCM
01.2023 - Current
- Prepared daily Engineering Data sheets.
- Organized and prepared regulatory roadmaps and compliance with regulatory Oil and Gas standards.
- Ensured project documents were up to date and accurate.
- Managed and monitored weekly document database.
- Prepared and organized technical equipment manuals per project on project queue.
- Organized and managed diverse project resources such as material and equipment.
- Communicates with financial department to relocate resources for projects.
Administrator
Aspen Hill Montessori
01.2022 - 12.2017
- Managed schedules and staff rotation.
- Managed payroll.
- Coordinated new employees boarding and training.
- Managed student records and enrollment.
- Prepared and Performed Staff evaluations.
Logistic Planner
IPS Ltd.
01.2011 - 12.2016
- Assisted project manager on calculating cost and keeping track of expenses on small O&G projects (facilities).
- Prepare Data sheets and manage documents throughout projects.
- Collaborate with teams to ensure industry regulations were followed.
- Archive documentation: sketches, drawing, regulatory submissions.
- Analyzed logistics data and identified opportunities for cost savings, resulting in significant annual reductions in operational expenses.
- Collaborated with sales, marketing, manufacturing, and finance departments to align logistical strategies with overall business objectives.
Education
Project Management Certificate -
U of C
Calgary, Alberta01.2008
Industrial Engineering - Bachelor of Science with Business Administration and Management Focus
Universidad Pontificia Bolivariana
Bucaramanga 01.2000
Skills
- Problem-solving
- Project coordination
- Time management
- Detail-oriented
- Strong Administrative skills
- Organizational skills
Skills
Created schedules and gathered information to write proposals and prepare bids., Assisted Senior Project Managers in meeting deadlines, keeping track of deliverables and coordinating teams., Managed and prioritized workload to optimize company's resources., Upkeep supplier and customers databases., Prepared supply chain optimization proposals., Prepared schedules and rotation of personnel., Prepared internal progress reports and invoices., Created and revised Cost estimates for projects., Oversaw inventory activities including planning replenishments with plant facilities and allocating material in yards., Managed staff (up to 30 employees) including all administrative and Human resources tasks and daily operations of two (2) education centers., Ensured efficient workflow process, monitor daily practices and staff schedules., Assisted, developed and prepared strategies for Business development relevant to company's vision., Supported and tracked deliverables for staff goals and performed yearly reviews., Carried out orientation and ongoing training to staff., Maintained admin on vendors accounts., Contract liaison for Staff and management as well as renegotiation of such contracts., Managed Payroll for over 20 employees, including any related inquiries., Maintained and review Licensing requirements and regulations pertinent to Early Childhood Education.
Languages
Spanish
Native or Bilingual
Timeline
Project Coordinator and Administrator
IPS Projects EPCM
01.2023 - Current
Administrator
Aspen Hill Montessori
01.2022 - 12.2017
Logistic Planner
IPS Ltd.
01.2011 - 12.2016
Project Management Certificate -
U of C
Industrial Engineering - Bachelor of Science with Business Administration and Management Focus
Universidad Pontificia Bolivariana
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