Oscar Mendoza
Pasadena
Summary
Results-driven professional with extensive experience in office operations and compliance auditing. Proven ability to enhance workflow efficiency through effective time management and organization. Expertise in supporting fleet operations and optimizing operational processes.
Overview
24
24
years of professional experience
Work History
Pest Prevention Assistant III
California Department of Food and Agriculture
Los Alamitos
09.2022 - Current
- Coordinated daily schedules for team meetings and project updates.
- Assisted in preparing reports and presentations for branch meetings.
- Organized office resources and maintained inventory of supplies efficiently.
- Supported onboarding process for new hires, providing necessary training materials.
- Implemented filing systems to improve document retrieval and organization.
- Entered data into databases accurately and efficiently.
- Ensured office equipment was operational, stocked with supplies and maintained in a clean condition.
- Archived confidential material using established procedures.
- Handled confidential information with discretion and integrity.
- Coordinated support to facilitate general office operations.
- Reviewed and approved vendor invoices.
- Coordinated fleet schedules to optimize vehicle utilization and efficiency.
- Managed maintenance records to ensure compliance with safety standards.
- Assisted in vendor selection for vehicle repairs and services.
- Collaborated with other departments to coordinate transportation needs.
- Managed daily activities related to operating a safe and efficient fleet operation.
- Coordinated maintenance schedules for vehicles in the fleet.
- Prepared invoices, bills, purchase orders and other financial documents pertaining to fleets operations.
- Investigated claims involving damage or theft of property owned by the company's fleets.
- Tracked mileage usage of each vehicle in the fleet and updated records accordingly.
- Conducted periodic inspections of vehicles in the fleet to ensure safety standards are met.
- Coordinated training programs for new field staff and ongoing training for existing employees.
- Managed scheduling and allocation of resources across multiple field projects.
- Collaborated with management to implement process improvements for efficiency.
- Maintained records of field activities and prepared reports for management review.
- Led team meetings to discuss challenges, share information, and motivate staff.
- Supervised, coordinated, or scheduled activities of field team workers.
- Trained workers in equipment operation, safety procedures and company policies.
- Maintained positive vendor relationships and open lines of communication to enable resource availability.
Pest Prevention Assistant I
California Department Of Food And Agriculture
Cerritos
09.2021 - 09.2022
- Assisted team with project planning and organizing meetings.
- Communicated effectively with homeowners to address inquiries and provide information.
- Collaborated with colleagues to streamline processes and improve workflow efficiency.
- Organized and maintained filing systems for documents and records.
Agricultural Technician I
California Department Of Food And Agriculture
Los Angeles
02.2018 - 09.2021
- Operated equipment for pest control and agricultural inspections.
- Maintained accurate records of inspections and findings.
- Assisted in training new technicians on procedures and safety protocols.
- Implemented best practices for equipment maintenance and safety standards.
- Replaced defective components or parts as needed.
- Performed troubleshooting and repair of equipment in accordance with manufacturer specifications.
Agricultural Aide
California Department Of Food And Agriculture
Los Angeles
06.2017 - 01.2018
- Assisted with inspections of agricultural products for quality compliance.
- Maintained accurate records of pesticide applications and safety protocols.
- Collaborated with team members on field assessments and sampling activities.
Loan Compliance Officer
Fashion Institute of Design and Merchandising
Los Angeles
02.2004 - 11.2016
- Facilitated distribution of over 1,300 federal parent loans totaling $23 million.
- Adapted operations to two distinct environments to enhance efficiency.
- Presented operational changes to departmental staff to improve collaboration.
- Analyzed financial status and credit evaluations of applicants to assess loan feasibility.
- Explained various loan types and credit options to customers, detailing terms and conditions.
- Attended off-campus workshops and in-house meetings, offering workflow improvement suggestions.
- Authored and designed student financial aid publications to inform prospective borrowers.
- Maintained accurate records of compliance documentation and reports.
- Reviewed vendor contracts for compliance with industry standards.
- Planned and executed compliance audits to check company policies, procedures and controls.
- Advised management on best practices in compliance-related matters.
- Maintained compliance frameworks, policies and documentation to support audits.
- Evaluated proposed changes in laws or regulations that may affect business operations.
- Investigated potential violations of applicable rules and regulations.
- Facilitated adherence to safety and regulatory objectives and managed client-specific projects, training programs and personnel background checks.
- Stayed abreast of applicable laws and state or federal regulation to report violations.
Office Operation Supervisor
U.S. Census Bureau
Van Nuys
08.2001 - 11.2003
- Supervised daily office operations and ensured compliance with federal guidelines.
- Coordinated staff schedules and assigned tasks to optimize workflow efficiency.
- Implemented training programs for new employees on office procedures and policies.
- Managed inventory of office supplies and coordinated procurement processes effectively.
- Facilitated communication between departments to enhance collaboration on projects.
- Developed standard operating procedures to streamline administrative tasks and processes.
- Monitored office performance metrics to identify areas for improvement in operations.
- Supported data collection efforts by organizing materials and overseeing field staff activities.
- Implemented new technologies such as databases or software programs to streamline day-to-day operations.
- Created policies and procedures for the daily operation of the office environment.
- Conducted training sessions for new hires on company policies and procedures.
- Assisted management in preparing project proposals by gathering relevant information from various sources.
- Coordinated meetings and events including scheduling conference rooms and arranging catering services.
- Ensured compliance with applicable laws, regulations, safety standards, and organizational policies related to office operations.
- Developed procedures for record keeping systems, inventory control, filing systems, and other clerical services.
- Managed office operations, organized and coordinated administrative functions.
- Supervised staff of 365 office personnel, providing guidance and direction to ensure efficient workflow.
- Resolved conflicts between coworkers in a professional manner.
- Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
Education
Associate of Science - Political Science
College of The Canyons
Valencia, California, CA11-2001
Skills
- Schedule coordination
- Report preparation
- Inventory management
- Data entry
- Filing systems
- Fleet management
- Staff development
- Policy writing
- Accounts payable and receivable
- Spreadsheet and database management
- Bookkeeping and payroll
- Compliance auditing
- Risk assessment
- Quality assurance
- Effective communication
- Time management
- Ethics management
- Regulatory compliance
- Data privacy
Languages
Spanish
Professional
Timeline
Pest Prevention Assistant III
California Department of Food and Agriculture
09.2022 - Current
Pest Prevention Assistant I
California Department Of Food And Agriculture
09.2021 - 09.2022
Agricultural Technician I
California Department Of Food And Agriculture
02.2018 - 09.2021
Agricultural Aide
California Department Of Food And Agriculture
06.2017 - 01.2018
Loan Compliance Officer
Fashion Institute of Design and Merchandising
02.2004 - 11.2016
Office Operation Supervisor
U.S. Census Bureau
08.2001 - 11.2003
Associate of Science - Political Science
College of The Canyons