Omotola (Omo) Olatunji

ADMINISTRATION AND OFFICE MANAGEMENT

• Representing the Executive Office and managing the designated portfolio with autonomy, attention to detail, effective communication, efficiency, professionalism, honesty, and respect.
• Providing comprehensive administrative and secretarial support, ensuring all documentation and tasks meet professional and corporate standards.
• Coordinating strategic planning within the executive portfolio, creating work plans, and following traffic maps and balanced scorecards.
• Performing daily operational and managerial office activities, organizing business documents, and creating reports and presentations.
• Planning and managing the Executive's schedule with discretion, scheduling calendars, arranging travel itineraries, and booking accommodations.
• Exhibiting proficiency in using various platforms and learning new tech and internal initiatives.
• Filing and organizing corporate documents with document retention systems, ensuring high-level confidentiality and information-keeping strategies.
• Routing agreements, contracts, and other documents for the Executive Office, adhering to signing authority policies and procedures.
• Preparing and overseeing events and partnering with audio and IT departments
• Coordinating departmental and organization-wide strategies for career growth, performance reviews, and employee engagement.
• Creating compelling PowerPoint designs, presentations, reports, and speeches
• Fostering respectful relationships, liaising with stakeholders, and collaborating with departmental heads and international leaders.

EDI COORDINATION AND MANAGEMENT

• Undertaking personal advanced EDI training including Gender and Sex Diversity, SOGI and EPIC for patient identification, Indigenous Canada, and relating with LGBTQAI+2 folks.
• Coordinating training and education for staff on Indigenous relationships and anti-racism and discrimination.
• Collaborating with other departments, Institutions, and People and Culture in forming an EDI organizational strategy map, culture, framework, and strategy.
• Ensuring respectful and equal opportunities for diverse people, LGBTQ2S+, and different sexual orientations and gender identities.
• Partnering in creating data and metrics from different demographics and environmental scans to track EDI gaps, impact, and opportunities.
• Supporting equitable access to funding opportunities, inclusive participation, and EDI-related strategies including accessibility, research, and safe practices.
• Collaborating with EDI-led committees and programs including Steering Committees and Indigenous Health, to create and maintain the EDI work map, budget, hiring, and strategic plans..
• Assisting in administrative functions including meetings and scheduling, and providing logistical and planning support to the EDI office and teams.
• Monitoring the days of significance calendar, publicizing with comms, and celebrating national, traditional, and religious events and program including Diwali, and Indigenous Days.
• Being people-oriented and facilitating feedback, resolution of complaints, and traditional conflicts.
• Generally, managing the EDI department and fostering cultural well-being and transformational change within the organization and its environs.

PROGRAM MANAGEMENT

• Creating, recommending, and supporting special assignments, programs, and projects that advance organizational work.
• Assisting administratively in scheduling and monitoring project meetings and the total implementation of project plans and tasks.
• Using internal and new technology for programs and projects including Asana, workplans, smart sheets, Monday.com.
• Learning and upgrading knowledge on program management including LinkedIn Project Management 101, and essentials of project management on Coursera.
• Projecting program estimates and forecasts, managing program budgets, and ensuring essential financial disbursement. Collating and filing all reports and receipts for accountability.
• Coordinating stakeholder and organizational-collaboration engagement, speaker engagement, technical readiness, and travelling logistics.
• Fostering team work and diverse perspectives to achieve overall human engagement and future relationships.
• Generally fostering successful program and project advancement and completion.

MEETINGS AND COMMITTEE SUPPORT

• Ensuring productive and professional Board and Committee meetings using existing and new technology.
• Coordinating different types of meetings on virtual platforms, running polls, creating agendas and taking minutes, retrieving attendance, and collating results
• Managing meetings with preparation, communication, interpersonal skills, recording, and user-friendly minutes.
• Preparing and filing Board documents, including reports and submissions, and statutory reports.
• Updating the Board on departmental achievements, plans, and financial projections.

HUMAN RESOURCES (HR)

• Liaising for EDI complaints, employee data, and compliance to HR.
• Supporting HR in recruitment searches, preparing job descriptions, and posting through external recruiters.
• Establishing interview processes, attending training on talent management, and leading inclusive hiring practices.
• Escalating safety threats and suicide attempts through monitoring channels.
• Leading onboarding for new EDI staff, providing access to resources and coaching.
• Participating in performance reviews, facilitating KPI development, employee growth and retention, and maintaining record keeping.

FINANCE

• Managing departmental financial statements, budgets, expenses, and invoices.
• Approving payroll, reviewing change forms, and managing vacation and leaves.
• Managing office spending and procurement according to policy.
• Compiling comprehensive financial reports and reconciling expenses with meticulous attention to detail.
• Coordinating and tracking equipment and inventory management.
• Handling all office and financial tasks with accountability and truthfulness.

RESEARCH AND REPORTING

• Inspiring teamwork with research institutes and iLearns to conduct organization-wide research.
• Providing diverse and complex information to enable grant plans and funding outreach to prioritize the organization's goals.
• Collating and presenting reports of research actions, findings, and recommendations to showcase significant progress.
• Contributing to team presentations on data and trends, highlighting their impact on the organization's journey toward continued growth, and success.

• Provided complete support to four Strategic Directors, Committees, and the Board of Directors
• Participating in strategic planning and governance objectives
• Confidently coordinated meetings, taking minutes, tracking tasks, and ensuring policy timelines with exceptional attention to detail
• Provided exceptional service in calendar scheduling, travel bookings, and reservations
• Created data sheets, preparing presentations, and managing projects with a focus on achieving organizational goals
• Track record of ensuring compliance submissions, filing reports, and reviewing policies with a sharp eye for consistency and conformity with the organization's principles
• Displayed proficiency in using various office platforms including Microsoft Office suite, SharePoint, Zoom, and handled general clerical and secretarial duties effectively including email responses, problem-solving, and client relations.

• Provided support to the Board of Directors and Governance Committee to ensure seamless in-person or virtual meetings
• Prepared materials for Board and Committee meetings, and conducting director elections
• Proficiency in creating schedules for the CEO, preparing reports and presentations including inventory reports and financial report
• Maintained office documents, and using various office platforms including SharePoint, Zoom and Webex
• Worked individually or in teams to arrange social events, launch new programs, and coordinate training and workshops
• Resolved members' inquiries, supporting HR and the membership coordinator, and performing general clerical and administrative duties, including maintaining databases of members.

• Assisted the executive director in all secretarial and administrative tasks with the utmost diligence, honesty, and confidentiality
• Supported senior management in filing and organizing documents and materials
• Scheduled and monitored calendar and meeting invites and took minutes at meetings involving the senior executives and staff
• Read and responded to routine letters and email correspondence for the executive director
• Drafted correspondence using desktop publishing and Microsoft Office suite platforms
• Assisted in detailing and arranging logistics for examinations and other events, alongside travel itineraries
• Engaged in other administrative and secretarial duties as assigned.

• As an experienced legal practitioner, specialized in law practice, court proceedings, private and public negotiations, defense, and counter-submissions, and legal representation of LNI
• Managed different boards, committees, and sub-committees, coordinated preset, ad-hoc, and annual general meetings
• Filed Board and organizational documents in chronological order to ensure easy access and retrieval of information
• Created contracts for international and local trade, tenancy, cost systems, and escrow contracts
• Also performed calendar scheduling, travel itinerary, event planning, and marketing strategies
• Fostered partnerships and relations that benefited the Lebanese Embassy and LNI as a whole
• Ensured statutory compliance, received subscription payments, and prepared national and international agreements.