Strong communicator with excellent organizational and time management skills. Efficiently manages multiple projects simultaneously while adhering to strict deadlines. Possesses excellent problem-solving skills and ability to think and act quickly to find creative solutions.
Hi, I’m
Omobolanle (Bola) T. Abioye
Calgary,Alberta
Summary
Overview
11
years of professional experience
Work History
Government Of Alberta
Trust Administration, Assistant
03.2022 - Current
Job overview
- Usage of PTIS software for client file creation and record tracking.
- Completing disbursement request and payment of invoices to various business partners.
- Draft correspondences as directed by supervisors and public trustee representative.
- Completing activities on clients’ case files as directed by managers, supervisors and public trustee representative.
- Preparing court applications for trusteeship appointment, review of trusteeship and examination of accounts.
- Responding to application for estate administration (Notice to the Public Trustee) involving minor beneficiaries.
- Reviewing and completing search requests in accordance to FOIP guidelines.
- Using search database such as Personal Property Registry, Corporate Registry, Motor Vehicles, Vital Statistics, Land Titles, Credit Bureau and eSIN to conduct required searches for intake of trusteeship referral and as needed for clients' financial administration.
- Completing transaction forms to process disbursements and fees in relation to trusteeship application.
- Worked closely with supervisors and public trustee representatives to provide effective assistance for specific aspects of business operation.
- Created and updated physical records and digital files to maintain current, accurate documentation.
- Delivered top-notch service to office staff, promoting excellence in office operations.
- Keyed all necessary data into PTIS Software .
- Participated in strategic planning for office growth.
- Drafted agendas, recorded minutes and created documents for meetings.
- Produced highly accurate internal and external letters and memoranda.
Peszko & Watson Barristers & Solicitors
Real Estate Paralegal
02.2018 - 02.2022
Job overview
- Handled office scheduling and made notes for deadlines, motions and other important dates.
- Produced contracts and real estate closing statements.
- Process real estate transactions with Saskatchewan land title registry.
- Used databases such as ISC – Land Titles, Personal Property Registry, Corporate Registry, Corporate Registry to conduct searches, renewals and registrations.
- Managed billable hour tracking, payroll, client invoicing and schedules.
- Conducted detailed client intakes and entered information into company database.
- Prepare contracts, mortgage documents and closing documents for real estate transactions.
- Researched past decisions, legal articles, codes and documents.
- Preparing and reviewing civil litigation documents.
- Managing multiple projects and prioritizing as to deadlines.
- Prepared legal property descriptions for use in transactions.
- Tracked and processed easement documents in accordance with policies and applicable laws.
- Organized key evidence exhibits to prepare for trials.
- Assisted counsel in preparing answers, providing documentation and information for discovery request.
- Prepared legal briefs, motions and pleadings.
- Conducted detailed client intakes and entered information into company database.
- Conferred with clients and other involved parties to gather and track progress on real estate transactions.
- Collected, drafted and maintained resources to provide comprehensive materials accessible to all firm lawyers.
- Reviewed regulations regarding procedures and requirements for class action suits.
- Reviewed title exceptions, coordinated due diligence activities and reviewed and prepared sale and loan documents.
- Communicated pertinent information to clients via phone, email and mail.
- Contacted clients to schedule appointments and discuss progress.
- Revised and finalized letters, briefs and memos.
- Reviewed Deed of Trust, Title Commitment and prior bankruptcies documents.
- Filed court documents and legal pleadings with court clerk on behalf of attorneys.
- Managed accounts and client records, observing confidentiality and extreme discretion.
- Prepared case summaries for mediation conferences.
- Maintained complex files for short sales, foreclosures and traditional real estate transactions.
- Developed positive working relationship with courts, clients, law enforcement members and attorneys.
- Completed electronic filings, initiated billing statements and managed firm administrative matters.
Pandora Inc. (Evenings & Weekends)
Store Manager
01.2015 - 10.2021
Job overview
- Managed over 10 employees and increased overall store sales to become the store of the year in Canada.
- Managed store employees successfully in fast-paced environment through proactive communication and positive feedback.
- Managed inventory control, cash control and store opening and closing procedures.
- Completed point of sale opening and closing procedures.
- Maximized sales and minimized shrinkage through excellent customer service and adherence to standard practices.
- Maintained proper product levels and inventory controls for merchandise and organized backroom to facilitate effective ordering and stock rotation.
- Coached sales associates in product specifications, sales incentives and selling techniques, significantly increasing customer satisfaction ratings.
- Set effective store schedules based on forecasted customer levels, individual employee knowledge and service requirements.
- Approved regular payroll submissions for employees.
- Rotated merchandise and displays to feature new products and promotions.
- Supervised guests at front counter, answering questions regarding products.
- Reviewed and monitored scheduling, purchases and other expenses to maintain quarterly budget.
- Coached sales associates on product knowledge by using wide variety of training tools.
- Promoted team collaboration, performance and efficiency by fostering healthy environments focused on mutual success.
- Upheld and communicated store programs and standards to employees for optimal quality, freshness, safety and cleanliness.
- Reconciled daily sales transactions to balance and log day-to-day revenue.
- Scheduled and led weekly store meetings for all employees to discuss sales promotions and new inventory while providing platform for all to voice concerns.
- Protected store from loss or theft by setting and enforcing clear security policies.
- Rotated stock to achieve optimum appeal and minimize shrinkage.
- Applied performance data to evaluate and improve operations, target current business conditions and forecast needs.
- Reviewed performance data to monitor and measure productivity, goal progress and activity levels.
- Minimized on-site cash with frequent deposits and high accuracy in predicting operations.
- Analyzed and interpreted store trends to facilitate planning.
Saskatchewan Institute On Community Living
Administrative Coordinator (part-time)
01.2016 - 08.2017
Job overview
- Managed 8 staffs include front end staffs and donation drivers.
- Interacted with customers by phone, email or in-person to provide information on organization and donations.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Coordinating daily driver’s route and donation pickups.
- Answer and address questions and concerns regarding donations.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Scheduling donation pickups.
- Delivered clerical support by handling range of routine and special requirements.
- Coordinating truck offload with drop off centers.
- Enhanced office staff customer relations strategies to improve interactions and reduce complaints.
- Prepared detailed documents and reports in adherence administrative processes.
- Monitored and directed incoming mail and prepared outgoing mail.
- Provided backup to front desk to step in to assist with various tasks whenever employee was absent or at lunch.
- Established and updated work schedules to account for changing staff levels and expected workloads.
- Monitored front areas so that questions could be promptly addressed.
Ernst & Young LLP Saskatoon (Summer Position)
Support - Accounting Technician
04.2012 - 08.2016
Job overview
- Preparing, printing and electronic filing of individual and corporate taxes.
- Daily bank runs and CRA runs as required.
- Archiving and Batch printing personal and corporate tax returns.
- Assembling and mailing copies of filed tax returns to clients.
- Distribution of completed tax returns to appropriate manager and or supervisor for review.
- Usage of eDoc.it suite software.
- Investigated daily variances and corrected errors to resolve discrepancies.
- Input financial data and produced reports using eDoc.it suite.
- Produced and distributed invoices and financial documents.
- Typed up professional business correspondence, emails and official documents as required.
- Reviewed general ledger entries and assessed accuracy.
- Managed and responded to correspondence and inquiries from clients as appropriate.
- Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
Education
University of SaskatchewanSaskatoon, SK
Bachelor of Arts from Business Economics
12.2018
University Overview
Strayer UniversityVirginia, USA
Associate Degree from Accounting
08.2012
University Overview
Skills
- Verbal and Written Communication
- Project Support
- Document Control
- Multi-Line Phone Systems
- Time Management
- Business Acumen
- Data Confidentiality
- Computer Skills
- Microsoft PowerPoint
- Corporate Procedures
- Legal Document Preparation
Accomplishments
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Supervised team of ten staff members.
- Achieved Store of the year with Pandora Inc. through effective coaching.
Timeline
Trust Administration, Assistant
Government Of Alberta
03.2022 - Current
Real Estate Paralegal
Peszko & Watson Barristers & Solicitors
02.2018 - 02.2022
Administrative Coordinator (part-time)
Saskatchewan Institute On Community Living
01.2016 - 08.2017
Store Manager
Pandora Inc. (Evenings & Weekends)
01.2015 - 10.2021
Support - Accounting Technician
Ernst & Young LLP Saskatoon (Summer Position)
04.2012 - 08.2016
University of Saskatchewan
Bachelor of Arts from Business Economics
Strayer University
Associate Degree from Accounting
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