Overview
Work History
Education
Skills
Timeline
Generic

Olivia Smith

Halfmoon Bay,BC

Overview

15
15
years of professional experience

Work History

Soccer Coach

Super Y Camp
  • Coached children ages 5 – 7 and organized activities.

Assistant Soccer Coach

Fergie’s Soccer Camp
  • Coached children and organized activities.

Legal Assistant

Shoreline Law
01.2024 - Current
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
  • Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.

Legal Assistant

McLash Law
06.2018 - 01.2024
  • My roles include Conveyancing, Corporate, Family Law, Litigation, Accounting, Administration and IT within the firm.
  • Conveyancing - Running files from start to finish; communicating with clients, mortgage brokers, banks and other offices; transfer of leased land; transfers and purchases of manufactured homes; family transfers; transmissions; purchases with multiple mortgages, new developments and shares purchases; refinances with "A" and "B" lenders, sales with private mortgages and non-resident holdbacks; filing of Subdivisions, Easements and Covenants.
  • Corporate - Handled the maintenance of over 50 Minute Books; Incorporation's; Annual Reports; s.85 roll overs; Extra Provincial Registrations and maintenance; Federal Incorporation's; Continuance of Company's to BC from other provinces; Share Purchase and Sales; company reorganizations; Dissolving companies.
  • Family - Desk Order Divorces; Adult Adoptions; filling of Certificate of Pending Litigations; F8 Financial Statements; starting supreme court actions; amending pleadings; service of documents.
  • Litigation - Starting supreme court actions, including Notice of Civil Claim and Petition to the Court; scheduling Judicial Case Conferences.
  • Accounting - to assisting with the monthly reconciliations of both General and Trust accounts; to receiving and posting payments; to posting disbursements; to issuing invoices to clients; to running Accounts Receivable reports and collecting outstanding payments.
  • Administration - Assisted with two Law Society Audits; conducted interviews for hiring; assisted with training new individuals.
  • IT - assisting staff and clients with technological queries; rolling out new programs, such as LEAP and the migration from PC Law; moving our datastore to SharePoint; setting up staff work stations.
  • Fluent with LEAP, PC Law, ESILaw, DivorceMate, BCOnline, myLTSA, SharePoint; Outlook, Adobe, Microsoft Word, Excel, Google Drive, PowerPoint, QuickBooks.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
  • Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
  • Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings accurately.

Department Manager

London Drugs
09.2012 - 08.2018
  • Oversaw inventory management processes, maintaining optimal stock levels while minimizing waste and losses due to shrinkage or obsolescence.
  • Collaborated with other departments to ensure seamless coordination in achieving company-wide objectives.
  • Improved customer satisfaction rates through attentive service, prompt issue resolution, and continuous process improvements.
  • Maintained a professional work environment by addressing conflicts proactively and fostering open communication among staff members.

Courtesy Clerk

Superstore
01.2012 - 03.2012
  • Tends to the needs of customers
  • In charge of maintaining the front end and parking lot
  • Responsible for bagging groceries
  • Assisting customers to their cars and collecting shopping carts
  • Maintaining cleanliness of the store.

Labourer

Zane’s Home Plus Landscaping
08.2011 - 11.2011
  • Responsible for paving stones
  • Clean up, trimming, and shoveling.

Assistant Manager

Gibson’s Cinema
10.2009 - 11.2011
  • Trained and oriented staff
  • Cashed out; opened and closed the store
  • Dealt with customer problems
  • Maintained cleanliness of the theatre.

Cleaner/Leader

All Cleaner
06.2011 - 09.2011
  • Trained staff, cleaned houses, and dealt with clients and money
  • Worked for large employers such as TELUS.

Education

No Degree - Paralegal Studies

Capilano University
Sechelt, BC
06.2024

BBA -

Capilano University
Sunshine Coast, BC
2024

Legal Administrative Assistant Diploma - Legal

Sprott-Shaw Community College
07.2015

Skills

  • Enthusiastic
  • Customer service
  • Quick learner
  • Typing speed 75 WPM
  • Works well with others as well as independently
  • Able to work in a fast-paced environment
  • Great interpersonal skills

Timeline

Legal Assistant

Shoreline Law
01.2024 - Current

Legal Assistant

McLash Law
06.2018 - 01.2024

Department Manager

London Drugs
09.2012 - 08.2018

Courtesy Clerk

Superstore
01.2012 - 03.2012

Labourer

Zane’s Home Plus Landscaping
08.2011 - 11.2011

Cleaner/Leader

All Cleaner
06.2011 - 09.2011

Assistant Manager

Gibson’s Cinema
10.2009 - 11.2011

Soccer Coach

Super Y Camp

Assistant Soccer Coach

Fergie’s Soccer Camp

No Degree - Paralegal Studies

Capilano University

BBA -

Capilano University

Legal Administrative Assistant Diploma - Legal

Sprott-Shaw Community College

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Olivia Smith