Olivia Smith
Halfmoon Bay,BC
Overview
15
15
years of professional experience
Work History
Soccer Coach
Super Y Camp
- Coached children ages 5 – 7 and organized activities.
Assistant Soccer Coach
Fergie’s Soccer Camp
- Coached children and organized activities.
Legal Assistant
Shoreline Law
01.2024 - Current
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
Legal Assistant
McLash Law
06.2018 - 01.2024
- My roles include Conveyancing, Corporate, Family Law, Litigation, Accounting, Administration and IT within the firm.
- Conveyancing - Running files from start to finish; communicating with clients, mortgage brokers, banks and other offices; transfer of leased land; transfers and purchases of manufactured homes; family transfers; transmissions; purchases with multiple mortgages, new developments and shares purchases; refinances with "A" and "B" lenders, sales with private mortgages and non-resident holdbacks; filing of Subdivisions, Easements and Covenants.
- Corporate - Handled the maintenance of over 50 Minute Books; Incorporation's; Annual Reports; s.85 roll overs; Extra Provincial Registrations and maintenance; Federal Incorporation's; Continuance of Company's to BC from other provinces; Share Purchase and Sales; company reorganizations; Dissolving companies.
- Family - Desk Order Divorces; Adult Adoptions; filling of Certificate of Pending Litigations; F8 Financial Statements; starting supreme court actions; amending pleadings; service of documents.
- Litigation - Starting supreme court actions, including Notice of Civil Claim and Petition to the Court; scheduling Judicial Case Conferences.
- Accounting - to assisting with the monthly reconciliations of both General and Trust accounts; to receiving and posting payments; to posting disbursements; to issuing invoices to clients; to running Accounts Receivable reports and collecting outstanding payments.
- Administration - Assisted with two Law Society Audits; conducted interviews for hiring; assisted with training new individuals.
- IT - assisting staff and clients with technological queries; rolling out new programs, such as LEAP and the migration from PC Law; moving our datastore to SharePoint; setting up staff work stations.
- Fluent with LEAP, PC Law, ESILaw, DivorceMate, BCOnline, myLTSA, SharePoint; Outlook, Adobe, Microsoft Word, Excel, Google Drive, PowerPoint, QuickBooks.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings accurately.
Department Manager
London Drugs
09.2012 - 08.2018
- Oversaw inventory management processes, maintaining optimal stock levels while minimizing waste and losses due to shrinkage or obsolescence.
- Collaborated with other departments to ensure seamless coordination in achieving company-wide objectives.
- Improved customer satisfaction rates through attentive service, prompt issue resolution, and continuous process improvements.
- Maintained a professional work environment by addressing conflicts proactively and fostering open communication among staff members.
Courtesy Clerk
Superstore
01.2012 - 03.2012
- Tends to the needs of customers
- In charge of maintaining the front end and parking lot
- Responsible for bagging groceries
- Assisting customers to their cars and collecting shopping carts
- Maintaining cleanliness of the store.
Labourer
Zane’s Home Plus Landscaping
08.2011 - 11.2011
- Responsible for paving stones
- Clean up, trimming, and shoveling.
Assistant Manager
Gibson’s Cinema
10.2009 - 11.2011
- Trained and oriented staff
- Cashed out; opened and closed the store
- Dealt with customer problems
- Maintained cleanliness of the theatre.
Cleaner/Leader
All Cleaner
06.2011 - 09.2011
- Trained staff, cleaned houses, and dealt with clients and money
- Worked for large employers such as TELUS.
Education
No Degree - Paralegal Studies
Capilano University
Sechelt, BC06.2024
BBA -
Capilano University
Sunshine Coast, BC2024
Legal Administrative Assistant Diploma - Legal
Sprott-Shaw Community College
07.2015
Skills
- Enthusiastic
- Customer service
- Quick learner
- Typing speed 75 WPM
- Works well with others as well as independently
- Able to work in a fast-paced environment
- Great interpersonal skills
Timeline
Legal Assistant
Shoreline Law
01.2024 - Current
Legal Assistant
McLash Law
06.2018 - 01.2024
Department Manager
London Drugs
09.2012 - 08.2018
Courtesy Clerk
Superstore
01.2012 - 03.2012
Labourer
Zane’s Home Plus Landscaping
08.2011 - 11.2011
Cleaner/Leader
All Cleaner
06.2011 - 09.2011
Assistant Manager
Gibson’s Cinema
10.2009 - 11.2011
Soccer Coach
Super Y Camp
Assistant Soccer Coach
Fergie’s Soccer Camp
No Degree - Paralegal Studies
Capilano University
BBA -
Capilano University
Legal Administrative Assistant Diploma - Legal
Sprott-Shaw Community College