Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Olivia Oh

Vancouver,Canada

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

4
4
years of professional experience

Work History

Executive Assistant

DU/ER
07.2024 - Current
  • Assist with management of executive calendars, scheduling meetings and appointments to optimize time.
  • Process travel expenses and reimbursements for executive team and senior management group.
  • Enable timely project completion by coordinating resources and timelines across multiple departments.
  • Organize and coordinate conferences and monthly meetings.


Office Coordinator

DU/ER
11.2023 - Current
  • Provide administrative support to staff, assisting with daily tasks as needed to promote productivity across the organization.
  • Track company records, file documents, and maintain communication to manage office activities.
  • Oversee maintenance requests, ensuring prompt repairs or evaluations as necessary, in a timely manner and with clear communication.
  • Assisting with coordination of company events, fostering team building and boosting morale.
  • Managing scheduling for multiple employees, ensuring optimal coverage during peak business hours.
  • Enhanced internal communication with development of weekly newsletter, highlighting company updates and departmental achievements

Childcare Worker, Programs Assistant

Coal Harbour Community Centre
06.2021 - 06.2024
  • Assisted children with daily routines, fostering development of independence and self-care skills.
  • Developed trusting relationships by providing attentive care.
  • Assisted with meal preparation to ensure balanced nutrition for children.
  • Supported children in conflict resolution, teaching problem-solving skills.
  • Communicated effectively with parents to provide updates on child progress.

Library Information Desk Assistant

Woodward Library, UBC
09.2022 - 05.2023
  • Handled check-in and check-out process of library books and materials at circulation desk.
  • Maintained a well-organized collection through diligent shelving, shelf-reading, and inventory management tasks.
  • Located library materials, resources and technologies to fulfill patron requests.
  • Contributed to the library''s overall mission by performing additional tasks or responsibilities as assigned, adapting quickly to new challenges and demands.

Education

Bachelor of Arts - English Literature, Psychology

University of British Columbia
Vancouver, BC

Skills

  • Administrative support
  • Executive support
  • Office management
  • Strong problem solver
  • Meticulous attention to detail
  • Database management
  • File organization
  • Records management
  • Scheduling
  • Proofreading
  • Expense reporting
  • Invoice processing

Languages

English

Timeline

Executive Assistant

DU/ER
07.2024 - Current

Office Coordinator

DU/ER
11.2023 - Current

Library Information Desk Assistant

Woodward Library, UBC
09.2022 - 05.2023

Childcare Worker, Programs Assistant

Coal Harbour Community Centre
06.2021 - 06.2024

Bachelor of Arts - English Literature, Psychology

University of British Columbia

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Olivia Oh