Olayinka Udo
Calgary,AB
Summary
A highly organized and detail-oriented administrative assistant with over 10 years of experience both in Africa and North America and a track record of efficiently managing office operations and providing exceptional support to executives and teams. Adept at managing schedules, coordinating meetings, and ensuring smooth office operations. Known for solid organizational and multitasking skills to prioritize and meet deadlines in a fast-paced setting. Great communication and interpersonal skills to provide excellent customer service and build strong connections with colleagues, clients, and vendors.
Overview
7
7
years of professional experience
Work History
Administrative Support Coordinator
Roadmap Agency Inc.
Calgary, Alberta
12.2023 - Current
- Perform clerical and administrative tasks, including but not limited to filing, typing, copying, scanning, and taking notes.
- Prepare agendas and make arrangements for meetings.
- Develop and maintain a filing system, both physical and digital.
- Oversee office operations and the maintenance of office equipment.
- Act as a point of contact for internal and external clients.
- Assist executives with administrative tasks as needed.
- Conduct research and compile data for special projects or reports.
Administrative Assistant
HSBC Bank
Vancouver
05.2023 - 12.2023
- Answered and directed calls, screening and directing them to the right person or department
- Managed correspondence, including incoming and outgoing mail, emails, and other communication
- Writing and proofreading memos, reports, and communications
- Update and organize files, spreadsheets, etc
- Assisted with meeting preparations, including conference room coordination, AV equipment setup, and material preparation
- Assisting with travel arrangements, e.g Staff travel bookings: flights, hotels, rental vehicles, etc
Administrative Assistant
Horne LLP
Texas
06.2022 - 04.2023
- Acted as a liaison between departments and external parties, facilitating clear and effective communication
- Performed accurate and timely data entry, maintaining databases and ensuring the integrity of data
- Maintain Accounts Payable Workflow support, including creating and tracking requisitions, invoices, purchase orders, non-purchase orders, and receipts
- Assisted with project planning and execution, coordinating resources and timelines to meet project goals
- Provided administrative support to project teams, facilitating effective communication and collaboration.
Senior Executive Officer
Akwa Ibom State University
Uyo, Nigeria
10.2017 - 03.2022
- Identify opportunities for process improvement within executive operations, proposing and implementing solutions to enhance efficiency and effectiveness
- Provide guidance and leadership to junior administrative staff, fostering an environment of teamwork and continuous improvement
- Determine correct classification of information
- Manage storage of inactive physical records
- Support shared drive and Content Server information management, including facilitating information organization and clean-up activities and providing oversight to ensure accurate metadata capture in the system
- Assist in the development, administration, and implementation of the Vital Records Program
- Coordinate Privacy Impact Assessment and Privacy Breach information
- Collaborate and build relationships with other Administrative Assistants with attention to streamlining, time management, and maintaining a reasonable calendar for the GM, Senior Leadership and the Management Team
- Reconcile corporate credit card and statement preparation
- Run financial accruals and reports to finance.
Education
MBA -
University Canada West
09.2023
B.sc Accounting -
University of Uyo
10-2010
Skills
- Business Process Mapping (Ms Visio BPMN 20)
- Forecasting and Planning
- Business Artefacts Documentation
- Ms Office Suite (Excel, Word, PowerPoint, and Outlook)
- Microsoft Dynamics 365
- Jira
- Technical Writing
- Gap analysis
- Risk management
- Information verification
- Google Calendar
- Document Management Systems (DMS)
- QuickBooks
- Google Workspace
- Microsoft SharePoint
- Data Analytics
- Handling Complaints
- Payroll Administration
- Excellent written and spoken Communication
Timeline
Administrative Support Coordinator
Roadmap Agency Inc.
12.2023 - Current
Administrative Assistant
HSBC Bank
05.2023 - 12.2023
Administrative Assistant
Horne LLP
06.2022 - 04.2023
Senior Executive Officer
Akwa Ibom State University
10.2017 - 03.2022
MBA -
University Canada West
B.sc Accounting -
University of Uyo
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