Oksana "Ksenia" Lavrushchak
Rocklin
Summary
Detail-oriented Legal Secretary with excellent administrative skills. Proficient in filing, alphabetizing and working with customers. Possesses understanding of operation of office equipment and programs. Equipped with positive attitude and proven success functioning well in large corporate office environments. Manages priorities for multiple high profile attorneys with ease. Positive relationships with court officials, upper managements and colleagues.
Overview
12
12
years of professional experience
Work History
Senior Legal Typist
Department of Justice
05.2022 - Current
- Performing a wide variety of complex legal clerical duties and legal secretary work for multiple deputy general attorneys
- Proficiently typing editing, storing, retrieving, printing, processing, and electronically sending legal documents and pleadings using various department supported software such as: Word, Best Authority, Microsoft Outlook, Adobe Acrobat, and Prolaw and other desktop technology tools and communication devices
- Formatting and Filing/E-Filing legal documents in multiple jurisdictions including Administrative, State, Federal and appellate courts
- Ensuring all documents are prepared, proofread, copied and filed/served in accordance with legal requirements, court rules and deadlines
- Following and complying with state and departmental rules & regulations, and office policies & practices
- Retrieving, editing, and re-saving a variety of information from and to Prolaw
- Applying legal terms when discussing task assignments and reporting on the status of those tasks
- Knowledgeable on the use of legal terminology specific to a section’s legal practice
- Identifying and routing legal documents, indexing trial binders based on the specifications required by a particular legal section; and understating numerical sequencing and how to apply that process to numbering of documents and merging it with a legal section’s requirements
- Preparing shell pleadings for responses to interrogatories and productions of documents
- Composing letters and memoranda
- Adding, maintaining, and updating ProLaw Case Management information which may include opposing counsel, courts, and addresses for all parties, expert witnesses, clients, and close cases
- Reviewing & docketing Criminal & Civil case documentation and forwarding them to the assigned attorney
- Preparing case files for closing by following a sequence of prescribed tasks
- Scheduling court reporters for depositions
- Making travel arrangements, preparing travel-related forms and expense claims
- Processing various invoices for assigned deputy general attorneys
- Assisting with overflow work and performing other duties as required.
Legal Assistant
Jaramillo & Borcyckowski, Attorneys at Law
05.2021 - 05.2022
- Assisting multiple attorneys with a focus on personal injury law
- Maintaining open communications with attorneys, and /or other professionals, supervisory, secretarial and clerical staff
- Knowledgeable in in the use and understanding of legal terminology
- Preparing pleadings and motions, organizing documents, making filings with court, and scheduling depositions
- Drafting discovery requests, including those for production, interrogatories, admissions
- Gathering documents, statements, and evidence for trial
- Organizing all legal documents in a confidential way
- Managing initial client intake
- Providing translation services and ensuring opened lines of communication with Ukrainian and Russian speaking clients
- Participating in the handling of new cases, ensuring that the correct processes were followed, and databases are accurate
- Maintaining calendar for filing deadlines, conference calls and meetings, depositions, and court hearings
- Answering and directing calls
- Managing the daily/weekly/monthly agenda and arranging new meetings and appointments.
Billing/Enrollment Specialist
Aerotek, Inc (Agency) and HealthNet
11.2019 - 03.2021
- Reviewing and entering individual enrollment applications, obtaining additional information from applicants as necessary
- Responsible for verification of initial and ongoing eligibility related to special enrollment periods and qualifying events
- Monitoring the process for issuing grace period and term notices to individual members
- Managing the processing of FFM Term and New Member
- Assisting in processing 834 file uploads daily
- Answering and assisting live customer matters as required
- Conducting projects and participating in team activities to identify problems and improve work processes and systems
- Identifying and escalating issues and opportunities to E&B Manager as appropriate.
Customer Service Support
Atlas Disposal Industries, LLC
09.2017 - 06.2019
- Handling commercial, residential, and roll-off customer calls for new accounts, changes in service, billing questions, service cancellations, etc
- Completing appropriate forms and data entry as required ensuring accurate billing of stops, starts and adjustments on customer accounts
- Informing customers on the services that we have to offer, such as types of bins, rates, and special service programs that are available
- Generating credit and debit memos as necessary
- Projecting a knowledgeable, enthusiastic, positive, attitude that encourages customer confidence and reflects the professional image desired by Atlas Disposal Industries
- Supporting overtime support, clerical tasks, and other duties as needed.
Billing/Collection Specialist
Albatross Express, Inc.
02.2016 - 06.2017
- Monitoring accounts to identify overdue payments
- Finding and contacting debtors to arrange debt payoffs
- Providing debtors with missing paperwork, bills, and proofs of delivery
- Maintaining accurate records and reporting on collection activity
- Processing payments and refunds
- Communicating with upper management regarding accounts and contracts with debtors
- Answering and directing calls when necessary.
Sales Associate
Romeo & Juliette Inc. dba BEARPAW Shoes
01.2012 - 02.2016
- Communicating with upper management regarding customer concerns and employee matters
- Greeting customers with a positive demeanor
- Maintaining an enthusiastic and upbeat personality
- Handling sales transactions, which may include operating cash registers
- Providing honest and positive feedback to customers regarding the best products
- Ensuring that all products or merchandise are placed in their respective areas
- Ensuring that all stock is replenished
- Helping customers locate merchandise or find suitable alternatives
- Participating in periodic team meetings
- Answering and directing calls
- Actively engaged in developing more effective customer service skills
- Being knowledgeable about the benefits and uses of each product.
Education
Bachelor of Psychology -
William Jessup University
Rocklin, CA05.2019
Associate in Arts, Social Science -
American River College
Sacramento, CA05.2017
Skills
- Administrative Management
- Data Entry Skills
- Excellent Phone Demeanor
- Proofing & Editing
- Formatting & Record Preparation
- Business Correspondence Writing
- Calendar Management
- Documentation Preparation
Languages
Ukrainian
Native or Bilingual
Russian
Native or Bilingual
Timeline
Senior Legal Typist
Department of Justice
05.2022 - Current
Legal Assistant
Jaramillo & Borcyckowski, Attorneys at Law
05.2021 - 05.2022
Billing/Enrollment Specialist
Aerotek, Inc (Agency) and HealthNet
11.2019 - 03.2021
Customer Service Support
Atlas Disposal Industries, LLC
09.2017 - 06.2019
Billing/Collection Specialist
Albatross Express, Inc.
02.2016 - 06.2017
Sales Associate
Romeo & Juliette Inc. dba BEARPAW Shoes
01.2012 - 02.2016
Bachelor of Psychology -
William Jessup University
Associate in Arts, Social Science -
American River College
Similar Profiles
Verity TubbVerity Tubb
Associate Warden at Department of JusticeAssociate Warden at Department of Justice
Justin SchmidtJustin Schmidt
Special Agent at Department of JusticeSpecial Agent at Department of Justice
Olivia HughesOlivia Hughes
Assistant Support Officer Workers Compensation at Department of JusticeAssistant Support Officer Workers Compensation at Department of Justice