Odette Mwika
Ottawa,ON
Summary
Experienced international Executive Assistant providing comprehensive administrative support to upper management. Adept at managing calendars, preparing reports and coordinating meetings. Demonstrates excellent customer service, problem-solving, and communication skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
11
11
years of professional experience
Work History
Executive Assistant
Macquarie Bank (Walter's People)
05.2019 - 07.2020
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Assisted in the hiring process (assessment, screening of the background check and interviews).
- Solved and coordinated general support services such as facilities, IT support, rent payment.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events such as "Choose France International Business Summit 2020"
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Executive Assistant
Walter's People Bank - Financial Sector
11.2018 - 05.2019
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Facilitated training and onboarding for incoming office staff.
- Used advanced software to prepare documents, reports, and presentations.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Managed team calendars, scheduling meetings and appointments and coordinating travel arrangements.
Executive Assistant
Fugro GeoServices France
11.2017 - 11.2018
- Commercial review and follow of the dashboards.
- Established mission orders,travels arrangements. customers documents, credit notes.
- Processed purchase orders and invoices.
- Set up national and international tenders.
- Assisted HR and requested sites access authorizations for foreigners employees.
- Project tracking.
Executive Assistant
Instruments & Controls
01.2017 - 09.2017
- Suppliers management
- Managed various authorizations and legal documents
- Managed general accounting
- Daily business tasks follow-up
Business Manager
Elikia Beauty
06.2009 - 06.2016
- Full management of customers, suppliers and my team.
- Created, managed, and executed business plan and communicated company vision and objectives to motivate team.
- Processed vital documentation, completed forms and obtained appropriate insurance verification and authorization for services.
- Managed purchasing, sales, marketing and customer account operations efficiently.
- Managed general accounting.
- Organized events such as Hair Exhibitions salon and workshops.
Education
Office Management
Algonquin College
Ottawa, ON12.2023
Bilingual Office Management
Nextformation
Paris, France08.2017
Skills
- Staff Management
- Technical Support
- Scheduling
- Expense Reporting
- Presentation Development
- Office Management
- Database Management
Languages
French
English
Dutch
Lingala
Timeline
Executive Assistant
Macquarie Bank (Walter's People)
05.2019 - 07.2020
Executive Assistant
Walter's People Bank - Financial Sector
11.2018 - 05.2019
Executive Assistant
Fugro GeoServices France
11.2017 - 11.2018
Executive Assistant
Instruments & Controls
01.2017 - 09.2017
Business Manager
Elikia Beauty
06.2009 - 06.2016
Office Management
Algonquin College
Bilingual Office Management
Nextformation
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