Octavia James
Pearland,Texas
Summary
Experienced Division Order Analyst with 8+ years in oil and gas ownership administration, title analysis, conveyance processing, and owner relations. Skilled in SAP, Quorum, and W Energy with a strong focus on accuracy and compliance.
Overview
9
9
years of professional experience
Work History
Contract Division Order Analyst
Energy Point Consulting
Houston, TX
02.2026 - Current
- Analyze and interpret title documents to maintain record ownership
- Process ownership changes per various conveyance documents (probate, deed, assignment, etc) for Oklahoma and Arkansas
- Respond to owners regarding various ownership questions
- Analyze division order title opinions to establish ownership
- Assist clients in resolving any title issue/disputes that may be present
- Prepare responses to owners in response to various division order questions pertaining to changes in ownership, title issues and general well information on behalf of client
Division Order Analyst
IKAV Energy
Houston, TX
07.2023 - 02.2026
- Analyzed, conveyances (deeds, probate, etc.) to calculate and maintain record title ownership
- Collaborated with counterparts in Land, Revenue Accounting, and Joint Venture Accounting to discuss new well setups, required title curative, outstanding revenue and interest discrepancies
- Responsible for highest volume of maintenance and owner inquiries in Colorado and New Mexico, regularly processing an average of 50 items per month including ownership transfers, suspense and releases etc
- Collaborated with Revenue Accounting to ensure expected results on prior period adjustments
- Assisted with running Escheat cycles and maintaining proper reporting to the States.
- Collaborated with Owner Relations Analyst to ensure proper title documents were on file for proper chain of title
- Participated in the W Energy to SAP conversion project, performing testing activities to validate data migration, system functionality, and business process integrity.
- Supported the IKAV-to-MACH acquisition by preparing and updating data prior to system conversion
Division Order Tech
Black Stone Minerals Co LP
Houston , TX
05.2022 - 07.2023
- Provide technical and administrative support to Division Order team. Works closely with Landman and Accounting to perform curative work and determine pay status of wells.
- Responsible for name and address maintenance, releasing and suspending owners, researching land files, ownership report files, lease files and associated electronic files from recent and upcoming acquisitions to determine ownership, monitor applicable SOX rules and regulations, and prepare receipt documentation of executed Division Orders for new wells.
- Responsible for setting up revenue decks on operated properties in Texas, Colorado, New Mexico and Colorado.
- Assisted with force suspense project by reviewing and analyzing check request and taking actions to set up needed decks.
- Manage owner relationships and respond to all owner inquires. Research, analyze and maintain owner records of mineral or royalty ownership and resolve discrepancies in a timely manner.
- Works with Accounting for reverse/rebook processes
Law Billing Coordinator
Marathon Oil Company
Houston, TX
12.2021 - 05.2022
- Review, analyze, and process invoices received for Outside Professional Services (OPS) through the eCounsel (eC) Matter Management System (MMS) and SAP according to organization policy guidelines.
- Provide monthly and ad Hoc billing reports from eC and SAP.
- Process check requests and checks received.
- Provide assistance to our law firms regarding the payment of OPS invoices and other policy issues. Respond to vendor inquiries, and vendor issues with solutions.
- Secondary contact for client organizations regarding third-party legal charges.
- Manage Purchasing Card (P-Card) transactions & process expense reports through Concur.
- Perform vendor set-up & maintenance via the SAP Master Data Governance (MDG) system.
- Perform data entry in the eCounsel (eC) Matter Management System (MMS) to set up people and vendors.
- Manage and perform personnel, approval authority set-up.
- Coordinate the completion of law firm engagement contracts and vendor contracts, and enter into Lagniappe and Quorum.
- Perform employee on-boarding, and off-boarding tasks.
- Maintain & process Law library subscriptions
- Manage law billing coordinator and law invoices mail system to ensure there is a response system in place.
Advanced Division Order Specialist- Land
Marathon Oil Company
Houston , TX
03.2017 - 12.2021
- Responsible for creating new BA Numbers in SAP for contract payee in Quorum for surface payments and new owner set-ups
- Ensuring owner is set up with the correct entity type in SAP so that the 1099 reporting is correct.
- Responsible for updating owner demographics like address changes and or phone and email information and making sure it matches in SAP
- Responsible for setting up Direct Deposit (ACH) or check payment options to ensure owner receives monthly royalty payment
- Overseeing monthly undeliverable check and ACH report, using LexisNexis to research owners demographics and sending address confirmations to new address.
- Suspended owner for correct suspense reason like undeliverable address, uncashed checks, death and pending transfer, title requirement.
- Responsible for making sure owner is suspended for correct suspense code by checking the codes in SAP
- Assisting and collaborating on various cleanup projects like undeliverable reports, 1099 end of year clean up and land lease records clean up
- QC Alert monitoring and Resolution on data entered in Lagniappe
- Responsible for preparing Acquisition letters by amending the standard notification letter to fit the latest acquisition of properties, construct the exhibit of properties, assist in the printing process, procure envelopes and mailing labels, combine all information into packets and coordinate mail out with our internal mail room
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
Education
BBA -
University Of Maine At Presque Isle
Houston, TX03-2027
Certificate - Advanced Lease And Division Order Analyst Course
Houston Professional Land Training
Houston, TX05-2025
Certificate - Division Order Analyst
Houston Professional Land Training Course
Houston, TX04-2025
High School Diploma -
Alief Taylor High School
Houston, TX 05-2004
Skills
- SAP
- Quorum Land System
- W Energy
- Sales Force
- Tobin Land System
- Power BI-Boss
- Microsoft Office
- Oklahoma Corporation Commission
- EnergyLink
- Drilling Info
- LexisNexis
Timeline
Contract Division Order Analyst
Energy Point Consulting
02.2026 - Current
Division Order Analyst
IKAV Energy
07.2023 - 02.2026
Division Order Tech
Black Stone Minerals Co LP
05.2022 - 07.2023
Law Billing Coordinator
Marathon Oil Company
12.2021 - 05.2022
Advanced Division Order Specialist- Land
Marathon Oil Company
03.2017 - 12.2021
High School Diploma -
Alief Taylor High School
BBA -
University Of Maine At Presque Isle
Certificate - Advanced Lease And Division Order Analyst Course
Houston Professional Land Training
Certificate - Division Order Analyst
Houston Professional Land Training Course