Chrystal Lewis
Toronto
Summary
Personable and detail-oriented administrative professional supporting arts and education programs at the Toronto District School Board. Known for teamwork, flexibility, and calm efficiency under pressure. Skilled in SAP, Google Workspace, and Excel, with a quick ability to learn new tools such as Slack, Asana, Trello, and CRM systems to improve organization and productivity.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Program Office Assistant
Toronto District School Board, Central Arts Department
10.2023 - Current
- Provide comprehensive administrative and program support across Dance, Drama, Music, Visual Arts, and Media Arts.
- Manage purchase orders, journal entries, and vendor payments in SAP; monitor budgets and Ministry-funded projects.
- Coordinate professional learning courses and registrations in MyPath; maintain accurate records and reports.
- Liaise with schools, coordinators, and external partners; draft and distribute internal communications and newsletters.
- Build and maintain spreadsheets, trackers, and databases in Google Sheets/Excel; ensure data integrity and timely follow-through.
- Chair — Panfest Committee (TDSB Arts Department)
Music Events Assistant
Toronto District School Board, Arts Department
01.2016 - 01.2023
- Coordinated large-scale music events; scheduled instrument kit distribution across schools.
- Created participant databases; supported instructors and program coordinators with logistics and communication.
- Liaised with suppliers for urgent purchases; maintained electronic and hardcopy inventories.
Camp Co-Director
JK Pan Vibrations Steel Drum Orchestra
01.2014 - 01.2016
- Oversaw operations, staff scheduling, and youth programming for summer arts camp.
- Coordinated performance logistics for parades/competitions; taught musical skills and ensemble collaboration.
Airbnb Property Manager
Self-Employed
01.2013 - 01.2016
- Managed guest communications, bookings, check-in/out schedules, and payments.
- Hired, scheduled, and supervised cleaning/maintenance staff; maintained 5-star guest ratings.
- Implemented checklists, SOPs, and inventory systems to ensure consistent, high-quality turnover.
Education
Fashion Design Program
Collège LaSalle, Montréal
Marketing Practices Course
Concordia University
Skills
- Administrative coordination & data management
- Budget monitoring & vendor liaison
- Financial tracking (SAP / Excel)
- Record management & documentation
- Project & event coordination
- Asana, Trello, Slack familiarity
- Professional communication (email, LinkedIn, CRM)
- Template & SOP creation
- Google Workspace & Microsoft Office
- Problem-solving & deadline management
- Scheduling appointments
- Database maintenance
Certification
- TDSB SAP Work Cycle; SAP Financials; SAP Purchasing & HR Attendance Processing (Internal Certificates)
- MyPath Course Administration & Scheduling (Internal Certificate)
- Google Sheets, Forms & Collaborative Tools (Internal Training)
- First Aid, CPR & S.A.V.E. Certification
EARLIER EXPERIENCE INCLUDES
Customer-facing and coordination roles in hospitality, retail, and textiles (2008–2013), emphasizing organization, client service, and team collaboration.
Languages
French
Elementary
Timeline
Program Office Assistant
Toronto District School Board, Central Arts Department
10.2023 - Current
Music Events Assistant
Toronto District School Board, Arts Department
01.2016 - 01.2023
Camp Co-Director
JK Pan Vibrations Steel Drum Orchestra
01.2014 - 01.2016
Airbnb Property Manager
Self-Employed
01.2013 - 01.2016
Marketing Practices Course
Concordia University
Fashion Design Program
Collège LaSalle, Montréal