NILAY ERSUZ

• Leadership and Compliance:

Leading, enforcing, and monitoring operations and administrative services at the field office level. Ensuring adherence to policies, procedures, and regulations supporting program and operational teams.

• Property and Equipment Management:

Overseeing internal and external verification, acquisition, and maintenance of Property, Plant, and Equipment (PPE). Monitoring contract execution and expiration, soliciting new tenders and bids. Managing local procurement processes, pandemic-related and earthquake emergency response arrangements for office and field work.

• Budget Management:

Collaborating with the Chief of FO for operations budget management. Monitoring and reporting expenditures, developed budget tracking sheets, and supported resource mobilization. Overseeing ICT unit, including cost analysis, equipment replacement/disposal, and inventory reconciliation.

• Human Resources and Administration:

Liaising with the country office and security unit to enhance safety and security arrangements. Supporting HR in recruitment and separation processes, learning and development programs, and performance management. Conducting employee satisfaction surveys, work culture polls, and trained staff on VISION and e-tools entries. Managing supply-related transactions, supply plans, and organizing archives.

• External Relations and Collaboration:

Maintaining relations with government counterparts and local authorities on administrative matters. Collaborating with municipalities, agencies, and partners for information exchange, monitoring, and reporting of program results.

• Implementing Partner Support:

Conducting needs analysis during emergency response, supporting programs with Adolescent Development and Participation activities.
Reviewing quarterly financial submissions, participating in HACT assurance activities, and coordinating capacity-building activities for partners. Facilitating programmatic visits, spot checks, and audit preparations.

• Providing support to project development, planning and execution, compiling data and information relevant to the work of the section to facilitate preparation of reports, working papers, and presentations. Preparing and maintaining records pertaining to program planning and development for education section, support for monitoring and reporting of programme results, preparation of grant matrix and donor reports.
• Carrying out transactions in VISION ensuring program results, activities and program coding are as per annual work plans, providing support on budget revision/preparation and making amendments and alterations as per section revisions when necessary. Arranging meetings, workshops and training courses pertaining to program development, and provides support in making the necessary logistical arrangements. Following up both internally with UNICEF and externally with counterparts to ensure program implementation is delivered in a timely and accurate manner. Providing support to monitoring and reporting of project results and in knowledge management and capacity building.

• Being responsible from zero to whole for the office set-up, to start up the Istanbul operations and the support team
• HR – recruitment process coordination with the country office HR Department, networking, supporting partners; representation; security and context Monitoring in liaison with the Safety & Security officer; lodging & relocation, facilitating training preparations, internal and external reporting; finance/administration and budgeting; logistic support to interim logistics officer.