Summary
Overview
Work History
Education
Skills
Languages
Certification
Timeline
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Nilay Ersuz

(Open To Relocate) Toronto,ON

Summary

Experienced Administrative / Executive professional reporting directly to the Executive Director, offering extensive administrative and coordination assistance to the Executive Director, Deputy Executive Director, and Senior Leadership Team. Proficient in overseeing the organization's corporate governance, ensuring adherence to legal standards, facilitating committee operations, and enhancing governance integrity. Additionally, adept at supporting philanthropic endeavors and managing special projects.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Administrative Officer

UNICEF
02.2019 - Current
  • Efficiently manage daily administrative tasks for the Executive Director’s Office, including scheduling, travel coordination, and meeting logistics
  • Provide research and documentation support for the Executive Director’s involvement in committees and strategic initiatives
  • Contribute actively to strategic discussions and offer solutions to drive organizational objectives
  • Collaborate with stakeholders to ensure compliance with legal requirements and contribute to policy updates and special projects as needed
  • Support donor engagement efforts by providing logistical support for meetings and events and fostering donor relationships through personalized communications
  • Act as a central point of contact for the Executive Director’s Office, managing relationships with external stakeholders and ensuring timely reporting and record-keeping
  • Undertake project management responsibilities for special initiatives, ensuring successful outcomes through effective planning and execution

Education Assistant

UNICEF
11.2017 - 02.2019
  • Provide comprehensive support for project development, planning, and execution
  • Compile data and information for reports, working papers, and presentations
  • Maintain records for program planning and development in the education section
  • Assist in monitoring and reporting program results, including grant matrices and donor reports
  • Conduct transactions in VISION to ensure alignment with annual work plans
  • Support budget revision and preparation, and coordinate meetings, workshops, and training courses
  • Liaise internally and externally to ensure timely program implementation
  • Support monitoring of project results and contribute to knowledge management

Administration Manager

Save The Children International
07.2013 - 07.2017
  • Lead a team of administrative professionals, offering guidance and constructive feedback for optimal service delivery
  • Manage budgets and financial reporting to allocate resources effectively and identify cost-saving opportunities
  • Implement streamlined filing systems to enhance document retrieval and workplace efficiency.
  • Foster collaboration with leaders from various departments to ensure consistent processes and resource efficiency
  • Spearhead the setup of Istanbul operations from inception to full functionality
  • Coordinate recruitment processes in collaboration with the country office HR Department
  • Develop network with partners and provided representation on behalf of the organization
  • Monitor security and contextual factors in coordination with Safety and Security officers
  • Manage lodging and relocation arrangements for staff
  • Facilitate training preparations and assist in internal and external reporting

Education

2-year Associate Degree - Justice Studies

Anadolu University
Turkey
06.2026

Bachelor of Arts - English Language Teaching

Anadolu University
Turkey
06.2008

Skills

Multitasking and problem-solving

Time management and organizational skills

Effective liaison with government bodies and corporate entities, team management and training

Policy development, manual/guideline creation, and job description drafting

Human Resources support, encompassing recruitment & selection, learning & development programs, and performance management

Asset & storage management, procurement & logistics processes, finance systems & procedures, and budgeting

Microsoft Office, SAP-VISION, Service Gateway, eTools, SharePoint, and Power BI

Google Docs, Drive, and Calendar, Dropbox, OneDrive, and Visio

Languages

English
Turkish
Italian
Arabic

Certification

• PSEA (Protection from Sexual Exploitation and Abuse) Training-July 2023

• Influencing Skills Programme-May 2022

• IFAK (Individual First Aid Kit) and SSAFE (Safe and Secure Approaches in the Field Environment) Training-June 2022

• UN Human Rights Responsibilities _ UNICEF Turkey-April 2018

Timeline

Administrative Officer

UNICEF
02.2019 - Current

Education Assistant

UNICEF
11.2017 - 02.2019

Administration Manager

Save The Children International
07.2013 - 07.2017

2-year Associate Degree - Justice Studies

Anadolu University

Bachelor of Arts - English Language Teaching

Anadolu University

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Nilay Ersuz