Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Kanika Gaeta

San Diego

Summary

Dedicated and detail oriented administrative professional with a strong background in client services, data management, and multi-departmental coordination. Proven ability to support both internal teams and external clients in fast paced environments, including healthcare, education, and retail. Skilled in handling sensitive information in compliance with HIPAA, maintaining accurate records, and supporting billing operations using QuickBooks. Known for strong communication skills, reliability, and a proactive approach to problem-solving. Eager to bring organizational excellence and a collaborative spirit to an office based role.

Overview

12
12
years of professional experience
1
1
Certification

Work History

Placement Assistant

Care Placement
03.2022 - Current
  • Assist families in locating appropriate senior living options, including board and care homes, assisted living, and memory care facilities, based on client care needs, budget, and location preferences.
  • Serve as liaison between families, care facilities, hospital case managers, and social workers to ensure seamless placement coordination.
  • Maintain and update detailed client care profiles, ensuring accuracy and compliance with HIPAA regulations.
  • Interpret and extract relevant data from medical documents (e.g., 602 forms) and input information into internal databases.
  • Provide backup support for company billing and invoicing using QuickBooks.
  • Generate and distribute internal reports, including company numbers, as needed.
  • Receive and process payments; handle physical deposits to the company bank account.

Sales Associate

Kohls
08.2021 - 01.2022
  • Provided excellent customer service by answering product questions, assisting with purchases, and maintaining a clean, organized sales floor.
  • Supported front end operations by processing transactions efficiently and accurately at the cash register.
  • Ensured merchandise was well stocked, properly displayed, and aligned with company presentation standards.

Special Education Instructional Assistant

Chula Vista Elementary School District
01.2015 - 01.2022
  • Supported students with a range of special needs, including autism, Down syndrome, learning disabilities, and trauma-related challenges.
  • Fostered student independence, emotional regulation, and academic growth through one-on-one and small group assistance.
  • Encouraged positive social interactions and promoted inclusive classroom environments.
  • Assisted teachers with administrative tasks and classroom organization.

Event Staff

Elite Staffing Inc.
01.2014 - 01.2015
  • Supported live events by greeting attendees, answering questions, and ensuring a smooth guest experience.
  • Conducted bag checks and monitored crowd flow to maintain safety and compliance with venue policies.
  • Provided support to event coordinators and teams to help ensure successful event execution.

Sales Associate & POS

Crazy Cords
06.2013 - 06.2014
  • Engaged customers in a fast-paced retail environment, answering product questions and promoting phone accessories.
  • Handled point-of-sale transactions, balanced the register, and performed end-of-day cash counts.
  • Managed inventory, restocked displays, and monitored product levels to ensure consistent availability.

Education

High School Diploma -

California Pacific Charter School
06.2013

Skills

  • Client Communication & Support
  • Data Entry & Record Management
  • QuickBooks (Billing & Invoicing)
  • Microsoft Office Suite (Word, Excel, Outlook)
  • HIPAA Compliance
  • Medical Terminology
  • Multitasking & Time Management
  • Attention to Detail
  • Team Collaboration
  • Professional Phone & Email Etiquette
  • Bilingual (English & Spanish)

Certification

International Open Academy / TESOL certification

DECEMBER 2021 , SAN DIEGO


STAARS ACADEMY / 10 course certification

AUGUST 2017 , JUNE 2018

Support Team for Autism Spectrum and At-Risk Students

Timeline

Placement Assistant

Care Placement
03.2022 - Current

Sales Associate

Kohls
08.2021 - 01.2022

Special Education Instructional Assistant

Chula Vista Elementary School District
01.2015 - 01.2022

Event Staff

Elite Staffing Inc.
01.2014 - 01.2015

Sales Associate & POS

Crazy Cords
06.2013 - 06.2014

High School Diploma -

California Pacific Charter School

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Kanika Gaeta