Summary
Overview
Work History
Education
Skills
Education Certifications
Timeline
Generic

Nicole Hasan

Sacramento,CA

Summary

Accomplished AP professional with expertise in general accounting functions, vendor management, and deep knowledge of full cycle accounts payable procedures. Instrumental in mitigating risk to ensure business operations remain compliant. Diligent planner known for navigating seamlessly in fast-paced, high-volume invoice environments while providing an exceptional customer experience. Possessing an innate ability to partner with diverse cross-functional teams within inclusive work environments. Regarded as collaborative, a critical thinker with impressive interpersonal skills, and an unwavering commitment to fiduciary duty. Recognized as an articulate communicator, dedicated team player, and trainer.

Overview

17
17
years of professional experience

Work History

Accounts Payable Specialist

Charge EPC
05.2024 - 06.2025
  • Daily bank reconciliations for processing monthly amortized loan payments.
  • Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
  • Reduced invoice processing time with accurate data entry and timely vendor communication.
  • Reached out to vendors and customers to verify information and follow up on client issues.
  • Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
  • Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
  • Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
  • Maintained compliance with internal controls and external regulations related to accounts payable processes.
  • Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
  • Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
  • Supported management by processing invoices and documents with consistent on-time delivery.

Accounts Payable Specialist

CORE – Community Organized Relief Effort
08.2022 - 01.2024
  • Provided assistance in the implantation of a new ERP system from Quick book to Sage Intacct. Helped to test, train and roll out the new process to the field.
  • Scan and archive invoices received by mail.
  • Save and archive electronic invoices.
  • Maintain filing system for vendor invoices.
  • Obtain W-9s for new vendor set up.
  • Set up new vendors in Quick books and in Sage.
  • Enter vendor invoices in Quick books/Sage.
  • Verify accuracy of vendor invoices and confirm correct GL account and cost center codes.
  • Obtain Invoice Approvals.
  • Save supporting documents for weekly check run and ACH payments electronically.
  • Verifies vendor accounts by reconciling monthly statements.
  • Respond to external vendors and internal managers with inquiries.
  • Review expense reports and receipts.
  • Assist with year-end 1099 reporting, with extensive detail to 1099 MISC and NEC Reporting.

Sr Accounts Payable Specialist

Exelixis, Inc.
07.2019 - 10.2021
  • Perform full-cycle AP workflow from timely and accurate processing of incoming AP invoices; this includes 3-way and 2-way matching, coding and data entry.
  • Process payment requests, upload invoice spreadsheets and Concur files.
  • Work with accountants and/or business partners to determine coding of NONPO invoices.
  • Reconcile vendor statements and maintain strong vendor relationships: resolve incorrect payment allocations and other account disputes to ensure ongoing purchase ability.
  • Process weekly payment run for checks, ACH, E-Card, and wire transfers.
  • Audit expense reports for field-based sales and medical affairs personnel.
  • Manage AP email box: research, resolve and respond timely to both internal and external inquiries.
  • Review accounts payable register and other accounts payable related reports.
  • Review and understand SOX compliance and all documentation as it applies to duties and the department.
  • Continue to apply best practices to all AP areas by adding value through process improvement and creating workflow efficiencies, e.g. reduce processing time, improve accuracy and reduce paper-based processes.
  • Perform additional duties as assigned.

Accounts Payable and Receivable Representative

Pacific Coast Supply.
10.2017 - 03.2019
  • Partnered with cross-functional departments with a positive and solutions-based work style.
  • Verified and mailed customer invoices and statements.
  • Successfully responded to customer billing questions with professionalism.
  • Demonstrated diligent follow-up with customers regarding outstanding invoices.
  • Prepared and executed daily deposits.
  • Keyed AR payments in the system within zero-error margin.
  • Code accounts payable invoices from store receiving using Multiview to process invoices.
  • Process EFT check runs on daily basis.
  • Process unmatched invoices in the open batches.
  • Communicate with vendors regarding invoices inquiry.

Sr Accounts Payable Specialist

Health Net, Inc.
02.2008 - 04.2017
  • Key contributor ensuring compliance standards and financial integrity.
  • Processes PO and non-PO-related vendor invoices, and freight payable.
  • Performs 3-way matching of invoices, packing slips, and purchase orders.
  • Obtains appropriate departmental approval for non-PO invoices.
  • Code invoices to proper GL accounts and cost centers.
  • Perform data entry of vendor invoices to SAP with 100% accuracy.
  • Audits and process employee expense reports in accordance with company policy.
  • Promptly responds to vendor inquiries regarding payment status with a high-level communication style.
  • Coordinates with other departments to resolve purchase order, invoice, and payment process related issues.
  • Initiates electronic banking transactions including ACH payments, wire transfers, and checks.
  • Efficiently pulls necessary backup documents to support auditors’ requests.
  • Managed accounting email inbox throughout the day to ensure timely processing of invoices.

Education

Certificate - Medical Billing and Coding

Heald College – School of Business
Rancho Cordova, CA
01.2009

Skills

  • Accounts Payable Processes
  • Detail Oriented
  • Critical Thinking
  • Customer Satisfaction
  • Invoices
  • Expense Reports
  • Vendor Management
  • Microsoft Office
  • SharePoint
  • Vendor relations
  • ERPS - SAP, S/4 Hana, Concur, QuickBooks, SAGE Intacct, Foundation and Vista

Education Certifications

Certificate in Medical Billing and Coding, Heald College – School of Business, Rancho Cordova, CA

Timeline

Accounts Payable Specialist

Charge EPC
05.2024 - 06.2025

Accounts Payable Specialist

CORE – Community Organized Relief Effort
08.2022 - 01.2024

Sr Accounts Payable Specialist

Exelixis, Inc.
07.2019 - 10.2021

Accounts Payable and Receivable Representative

Pacific Coast Supply.
10.2017 - 03.2019

Sr Accounts Payable Specialist

Health Net, Inc.
02.2008 - 04.2017

Certificate - Medical Billing and Coding

Heald College – School of Business

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Nicole Hasan