Nicole Kelly
Fredericton
Summary
Human Resources, Recruitment, and Administrative Business Professional with strong background in talent acquisition, skilled in sourcing, interviewing, and onboarding top-tier candidates. Known for fostering collaborative team environments and adapting quickly to changing recruitment needs. Demonstrates expertise in candidate assessment, relationship building, and strategic hiring processes, consistently driving successful outcomes. Reliable and results-focused, delivering high standards in every aspect of recruitment.
Overview
15
15
years of professional experience
Work History
TALENT ACQUISITION SPECIALIST
Horizon Health Network
01.2023 - Current
- Accountable for the end-to-end talent acquisition strategy for Physician Recruitment
- Responsible for the talent acquisition daily operations including sourcing, screening, interviewing, and processing potential candidates
- Collaborate with Medical Directors, Department Heads, Clinical Leads, Physicians, and Medical Office Staff to develop, enhance, and strengthen recruitment initiatives
- Partner with the Government of New Brunswick and other community members on talent acquisition strategies, initiative, and efforts
- Build relationships with internal and external stakeholders, medical schools, medical councils, and community partners
- Participate in cross-departmental committees, external committees, and project teams on talent acquisition events and initiatives
- Determine, recommend, and implement proactive search methods, job posting optimization, and recruitment campaign planning
- Develop talent pipelines to support organizational resourcing needs
- Attending and representing Horizon at various recruitment and industry events throughout Canada
HR COORDINATOR AND EXECUTIVE ASSISTANT
LuminUltra Technologies Ltd.
01.2017 - 01.2023
- Responsible for the full-cycle global recruitment and talent acquisition processes including developing job descriptions and compensation packages; posting, screening, recruiting, and sourcing for candidates; conducting reference and background checks; participating in the interview, decision making, and hiring processes, and preparing and providing job offers
- Grew team by over 200% between 2020-22 through in-house recruiting efforts, as well as managing relationships with external recruitment specialists
- Reduced time to fill from 74 days to 39 days within 1 year
- Implemented the HRIS Talent module to streamline recruiting process and produce metrics
- Proactively build and maintain relationships with government agencies, non-profit organizations, colleges, universities, as well as recruiting and staffing agencies
- Participate in various performance management processes, including 9 box, 360 reviews, and performance discussions
- Experience administering and managing various recruiting tools such as applicant tracking systems, online recruiting platforms, ADP talent module, Predictive Index, PayScale, E-Verify, Back Check, etc
- Onboard new team members, update employee records, and assist managers with development plans
- Process leaves and offboard departing team members including exit interviews and updating records
- Develop HR processes and policies, quarterly HR goals and priorities, and report on KPIs
- Benefit and compensation administration and management using ADP, PayScale and other methods
- Develop, implement, and participate in various employee focused programs to increase employee engagement, morale, and retention
- Lead and facilitate the Culture Committee
- Certified Health and Safety Committee Member; Certified ISO Internal Auditor; Certified PI Analyst
EXECUTIVE ASSISTANT
LuminUltra Technologies Ltd.
01.2017 - 01.2022
- Facilitate and manage on-site and off-site executive events and meetings, office renovations, and other projects
- Executive calendar management; create and update documents and databases; expense preparation; meeting and training management; travel arrangements, etc
- Relationship development and management with key internal and external stakeholders
EXECUTIVE ASSISTANT AND TEAM SUPPORT
Remsoft Inc.
01.2014 - 01.2017
- Support the executive and non-executive teams with calendars; documents and databases; expenses; internal and external meetings; proposal preparation; scheduling; passports, travel, and visas
- POC for all office related responsibilities such as the CRM; new hire onboarding; office supplies and equipment; phone system; shipping and receiving; and various software programs
- Facilitate, manage, and source various projects, such as: ergonomic assessments; new email and phone systems; office relocation and upgrades; various office equipment
- Responsible for planning employee engagement activities, events, and training
OFFICE ADMINISTRATOR AND EXECUTIVE ASSISTANT
Salesforce Marketing Cloud (Radian 6)
01.2010 - 01.2014
- Support the executive team with calendars, email, and phone calls; event management; expenses; meetings; and travel
- Office management including equipment, furniture, and supplies; POC for cleaning staff, building maintenance, HVAC maintenance, and various suppliers
- Implemented new communication, email, and expense programs
- Work with internal and external stakeholders to manage several office expansions and relocations
- Projects included sourcing and securing space; maintaining operational requirements; acquiring and relocating furniture and equipment; and facilitate employee move
- Implemented various programs for employees including ergonomics assessments, onboarding, and a snack program
- Travelled to other offices to participate departmental meetings
Education
Human Resources Management Certificate Program -
UNB College of Extended Learning
Fredericton, NB01.2021
Bachelor of Arts Degree - Psychology and Sociology
University of New Brunswick
Fredericton, NB01.2010
Diploma - Office Administration and Computer Applications
Compu College School of Business
Fredericton, NB01.1996
Skills
- Compensation and Benefits Analysis
- Employee Engagement Initiatives
- Employee Relations Management
- Office Operations Management
- Comprehensive Talent Acquisition
- HR Process Management
- HRIS Administration
- Skilled in Microsoft and Adobe Tools
- Onboarding, offboarding, and succession planning
- Training and development
- Talent Acquisition Sourcing
- Onboarding Strategy Development
- Analytical Decision Making
- Applicant tracking systems
- Pipeline maintenance
- Job posting optimization
- Screening resumes
- Social media recruiting
- Recruitment
- Talent management
- Recruitment planning
- Candidate pipeline management
- Candidate tracking
- Global recruitment
- Compensation analysis
- Referral generation
- Interviewing techniques
- Career fair management
- Onboarding support
- Procedure training
- Vacancy posting
- Portfolio review
- Application screening
- Managed client contracts
- Recruitment reporting
- Talent acquisition
- Recruitment and hiring
- Recruitment management
- Human resources support
- Strategic planning
- Human resources management systems
- Interpersonal Relationship Development
- In-person and telephone interviewing
- Project management
- Pre-employment screening
- Networking events
Education Certification Training
- Human Resources Management Certificate Program, UNB College of Extended Learning, Fredericton, NB, 01/01/19, 12/31/21
- Bachelor of Arts Degree (Major in Psychology and Sociology), University of New Brunswick, Fredericton, NB, 01/01/07, 12/31/10
- Diploma, Office Administration and Computer Applications, Compu College School of Business, Fredericton, NB, 01/01/95, 12/31/96
Timeline
TALENT ACQUISITION SPECIALIST
Horizon Health Network
01.2023 - Current
HR COORDINATOR AND EXECUTIVE ASSISTANT
LuminUltra Technologies Ltd.
01.2017 - 01.2023
EXECUTIVE ASSISTANT
LuminUltra Technologies Ltd.
01.2017 - 01.2022
EXECUTIVE ASSISTANT AND TEAM SUPPORT
Remsoft Inc.
01.2014 - 01.2017
OFFICE ADMINISTRATOR AND EXECUTIVE ASSISTANT
Salesforce Marketing Cloud (Radian 6)
01.2010 - 01.2014
Bachelor of Arts Degree - Psychology and Sociology
University of New Brunswick
Diploma - Office Administration and Computer Applications
Compu College School of Business
Human Resources Management Certificate Program -
UNB College of Extended Learning
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