NEHA JAIN
San Jose,CA
Summary
Detail-oriented Office Manager and Executive Assistant with 5+ years of experience in supporting senior leadership and optimizing workplace operations. Skilled in managing executive calendars, fostering vendor relationships, and driving employee experience initiatives to enhance organizational efficiency.
Overview
8
8
years of professional experience
Work History
Corporate Services Consultant
CBRE | Morgan Stanley
Menlo Park, CA
04.2026 - Current
- Coordinated executive scheduling, meeting logistics, and workplace operations support for leadership teams, enhancing operational efficiency.
- Manage catering, event coordination, and executive meeting support for internal leadership meetings and office events.
- Executed catering and event coordination for internal leadership meetings and office events, ensuring seamless execution and positive attendee experiences.
- Assist with onboarding logistics, office communications, and workplace operational improvements.
- Serve as a primary point of contact for employees, guests, vendors, and building management.
- Facilitated onboarding logistics, office communications, and improvements to workplace operations, contributing to a smoother employee integration process.
- Maintain professionalism and confidentiality while supporting sensitive business operations and executive communications.
- Collaborate cross-functionally with facilities, IT, security, and administrative teams.
- Provided expert guidance on service delivery processes to enhance client satisfaction and operational efficiency.
Workplace Experience Ambassador / Executive Assistant
Fanatics
San Mateo, CA
08.2025 - 03.2026
- Be the main point of contact in the office for office rated things.
- Facilitated complex calendar management and executive scheduling for
- SVPs and leadership teams to ensure seamless operations.
- Coordinated domestic travel arrangements, leadership meetings, offsite, and executive events to enhance team collaboration.
- Managed workplace operations by coordinating vendors and implementing employee experience initiatives to improve workplace satisfaction.
- Ordering office supplies, stocking snacks, catering, Office equipment procurement.
- Tracking office expenses, processing invoices, managing budgets.
- Assisted with onboarding new employees, coordinating team events, supervising administrative staff, working closely with HR and EAs.
- Oversee any building maintenance, landlord communication and relationship, vendor management.
Workplace Experience Coordinator
CBRE at Google
Mountain View, CA
08.2024 - 03.2025
- Coordinated office operations, facilities requests, vendor services, and workplace logistics to ensure smooth daily functions.
- Managed conference room scheduling, catering coordination, and event setup logistics.
- Managed conference room scheduling and catering coordination, overseeing event setup logistics for seamless execution.
- Processed purchase orders and invoices, maintaining accurate operational documentation for efficient workflow.
- Maintained workplace ticketing requests through GEMS and GUTS systems.
Founder & Operations Manager
The Love Pup
01.2021 - 01.2024
- Founded and managed e-commerce pet apparel brand, achieving strong market presence.
- Led product development, sourcing, branding, and marketing initiatives to enhance product visibility.
- Managed budgeting, vendor communication, and daily operations to ensure seamless workflow.
Project Coordinator
Restoration Hardware
Los Gatos, CA
03.2019 - 11.2022
- Facilitated administrative coordination and documentation management for leadership to streamline operations.
- Coordinated project schedules, vendor communication, and procurement tracking to ensure timely delivery.
- Managed vendor relationships and fostered cross-functional communication to enhance collaboration.
Design Consultant
IKEA
05.2018 - 12.2019
- Collaborated with customers on space planning, product selection, and design consultations to create inviting and functional environments that enhance customer experience.
- Generated quotes and managed purchase documentation to streamline showroom operations and improve customer service.
- Supported visual merchandising efforts by arranging product displays attractively in-store, product displays, and customer service support.
Education
Master of Arts - Product Design
Nottingham Trent University
NottinghamSkills
- Executive support
- Cross-Functional Coordination
- Event Planning
- Executive presentations
- Workplace operations
- Vendor & Facilities Coordination
- Domestic & International Travel Coordination
- Microsoft Office expertise
- Google Workspace
- GEMS GUTS Slack Zoom Microsoft Teams
- SAP Concur Navan
- ServiceNow expertise
- Time management
- Conflict Resolution
- Organized
- Calendar Management
- Handling company data with discretion
Personal Information
Title: Office Manager | Executive Assistant | Workplace Operations
Timeline
Corporate Services Consultant
CBRE | Morgan Stanley
04.2026 - Current
Workplace Experience Ambassador / Executive Assistant
Fanatics
08.2025 - 03.2026
Workplace Experience Coordinator
CBRE at Google
08.2024 - 03.2025
Founder & Operations Manager
The Love Pup
01.2021 - 01.2024
Project Coordinator
Restoration Hardware
03.2019 - 11.2022
Design Consultant
IKEA
05.2018 - 12.2019
Master of Arts - Product Design
Nottingham Trent University