Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Natasha Gray

Oshawa,ON

Summary

Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Expert in travel management, expense tracking and schedule coordination.

Overview

17
17
years of professional experience

Work History

Founder, Fractional Executive Assistant

FlexAdmin
01.2019 - Current
  • Fully remote EA services for small businesses, individually tailored to client needs
  • Scheduled and managed daily appointments and meetings for clients.
  • Organized services such as cleaning, shipping, catering, and photography/videography based on individual business needs.
  • Executed contract completion on behalf of clients.
  • Provided bookkeeping services using QuickBooks for accurate financial record-keeping.
  • Developed marketing and social media materials using software such as Canva, in addition to deploying the social media strategy on numerous platforms to enhance client visibility and engagement.

Executive Assistant SVP Market and Liquidity Risk

Manulife Financial
01.2014 - 12.2018
  • Managed calendar, travel arrangements, and communication for the SVP, ensuring timely handling of emails, calls, and scheduling of meetings.
  • Prepared executive-level materials, including Excel spreadsheets, correspondence, and presentations, with meticulous attention to detail and within specified deadlines.
  • Proactively anticipated issues, optimized SVP's time utilization, and provided timely updates on incoming priorities, demonstrating effective organizational skills.
  • Orchestrated management meetings, teleconferencing, and compiled relevant documentation, ensuring the SVP was well-prepared with necessary information.
  • Stayed current with company policies, acted as a departmental authority on corporate systems, and provided support for activities like expense reimbursement and travel arrangements.
  • Managed diverse tasks, including coordinating inputs for the annual budget, overseeing department databases, filing, records management, meeting agendas, and minutes, showcasing versatility in responsibilities.

Executive Assistant, SVP of Beauty

The Hudson's Bay
01.2013 - 12.2014
  • Managed calendars, inboxes, phones, and scheduling for SVP, VP, and DMM, ensuring efficient coordination and communication.
  • Performed administrative tasks for cosmetics and ladies apparel departments, including new hire set-up, attendance reporting, meeting and conference room bookings, and supply ordering.
  • Orchestrated international travel arrangements for the SVP, handling flights, limos, hotels, and restaurant reservations.
  • Coordinated meetings with high-level executives and managed various aspects of the SVP's day, ensuring preparedness for each meeting and overseeing event planning for special occasions and conferences.

National Sales Coordinator

CIBC Asset Management
01.2012 - 12.2013
  • Effectively managed calendars for six Executive Sales Directors and the National Sales Manager, overseeing meeting bookings and preparing executives for daily tasks.
  • Arranged extensive national and international travel for executives and played a key role in planning and organizing national-scale off-site sales meetings and conferences.
  • Managed all aspects of administration for sponsored conferences and events, including client events like golf tournaments, dinners, conferences, retreats, and charity events.
  • Performed human resources administration for executive direct reports, processed expenses, and generated sales, financial, and employee status reports. Additionally, handled document production and high-level formatting for various internal and external materials.

Account Manager, Extended Stay Sales

One King West Hotel & Residence
01.2007 - 12.2010
  • Achieved a 3% year-over-year growth in the extended stay business segment, consistently surpassing sales targets.
  • Conducted daily research for sales leads and utilized cold calling strategies to secure new business, meeting or exceeding daily call and meeting goals.
  • Meticulously recorded sales activities and client notes in the company's client management system, performing follow-ups to maintain strong client relationships.
  • Managed all aspects of extended stay business within the hotel by coordinating with housekeeping, guest services, and accounting departments, ensuring smooth operational processes.

Education

Associate of Arts - Executive Office Administration Diploma W/ Honors

Seneca College of Applied Arts And Technology
North York, ON
06.2012

Skills

  • Mission and Vision
  • Team Engagement
  • Adaptable and Flexible
  • Administrative Support
  • Document Preparation
  • Time Management
  • Meeting Coordination
  • Policy and System Expertise
  • Communication, Written and Verbal
  • Multi-tasking
  • Project Coordination
  • Contract Negotiation
  • Office 365, Excel, Word, Access
  • Zoom, Skype, Teams, Webex

Languages

English
Native or Bilingual
French
Professional Working
Spanish
Limited Working

Timeline

Founder, Fractional Executive Assistant

FlexAdmin
01.2019 - Current

Executive Assistant SVP Market and Liquidity Risk

Manulife Financial
01.2014 - 12.2018

Executive Assistant, SVP of Beauty

The Hudson's Bay
01.2013 - 12.2014

National Sales Coordinator

CIBC Asset Management
01.2012 - 12.2013

Account Manager, Extended Stay Sales

One King West Hotel & Residence
01.2007 - 12.2010

Associate of Arts - Executive Office Administration Diploma W/ Honors

Seneca College of Applied Arts And Technology

Similar Profiles

CREATE PROFILE
Natasha Gray