Nataly Minster
Dundas, Hamilton,ON
Summary
Experienced Executive Assistant & Office Manager with strong background in supporting C-level executive, interpersonal skills and detail oriented in managing schedules, organizing meetings, and project planning as well as coordinating complex travel arrangements.
Well-experienced in Employees Experience planning and executing Welfare activities.
Overview
9
9
years of professional experience
Work History
Executive Assistant
CytoReason
Minster
01.2024 - 06.2024
- Maintain work schedules and calendars of executive management
- Prepare travel schedules, book travel arrangements, and make reservations for executive staff
- Coordinated logistics of executive team programs including meetings, special projects, and events
- Overseeing meetings Preparation including meeting logistics, prepare agendas, and ensure all necessary materials are ready
- Managed communication between upper management and employees, liaising with internal and external executives on various projects and tasks, demonstrating leadership to maintain credibility, trust and support the senior management staff
Personal Assistant to CEO
OCON Therapeutics (start-up)
Minster
01.2022 - 01.2023
- Managed the CEO's complex and detailed calendar: scheduled meetings and reservations as needed (short and long term), manage conflicts and daily activities
- Handled highly confidential information discreetly and with the required sensitivity
- Monitored administrative projects, managed executive visits and external visits, planned and executed events and social activities, budget tracking, and travel planning
- Participated in professional and business meetings/calls, prepare summaries, and assure execution of follow-up tasks
- Organized employee experiences by designing every aspect of the welfare program which includes gifts, activities, fun days, holiday celebrations, and more.
Administrative Assistant
HP Indigo
01.2019 - 01.2020
- Provided executive support to five of the VP's
- Events & special projects - customer visits, executive forums, event operations and coordination (hotels, venues, travel)
- Handled procurement by negotiating with external vendors, managing contracts & complex purchasing processes with strategic vendors
- Project manager: Planning and executing a variety of project types - internal / external / cross organizational, low & high scale, long & short-term projects.
Personal Assistant to CFO
Foamix
01.2018 - 01.2019
- Planned and managed the CFO's schedule, being able to optimize and prioritize as needed
- Managed travel itineraries and expense reports
- Composed, collected & distributed presentations & documents on behalf of the CFO
- Facilitated and coordinated guests visits and managed the CFO's travel arrangement
- Assisted & handled personal issues of the CFO.
Office Manager and HR Coordinator
Sodastream
01.2015 - 01.2018
- Managed the CEO schedule, including calendar management, agendas, calls, travel arrangements, client management, presentations, and other company logistics
- Managed communication between upper management and employees, liaising with internal and external executives on various projects and tasks, demonstrating leadership to maintain credibility, trust and support the senior management staff
- Assisted in maintaining daily office operations, planning, and execution of company functions
- Planed and coordinate internal office events and community engagement in conjunction with leadership
- Worked with Human Resources to develop and implement office policies by setting up procedures and standards to guide the operation of the office.
Education
B.A in social sciences -
Open University
Visual communication design -
Minshar For Art
Skills
- Multi tasking
- Problem-Solving and Adaptability
- Organizational and Time Management
- Travel arrangements
- Attention to details
- Team player
References
References available upon request.
Timeline
Executive Assistant
CytoReason
01.2024 - 06.2024
Personal Assistant to CEO
OCON Therapeutics (start-up)
01.2022 - 01.2023
Administrative Assistant
HP Indigo
01.2019 - 01.2020
Personal Assistant to CFO
Foamix
01.2018 - 01.2019
Office Manager and HR Coordinator
Sodastream
01.2015 - 01.2018
B.A in social sciences -
Open University
Visual communication design -
Minshar For Art
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