Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Natalia Jakymec

Summary

Strategic and results-driven with a proven track record in executive leadership, operational excellence, and cross-functional coordination. Adept at driving strategic initiatives, optimizing organizational processes, and fostering collaboration between leadership teams. A proactive problem solver with expertise in decision-making, executive communications, and organizational strategy. Passionate about creating efficiencies, streamlining operations, and supporting executives in achieving business objectives.


Overview

14
14
years of professional experience

Work History

Executive Assistant to the President

Plusgrade
08.2022 - Current
  • Partner with the President to develop and execute strategic initiatives aligned with business goals.
  • Optimize executive decision-making by conducting research, analyzing data, and preparing high-impact presentations.
  • Act as a trusted advisor, providing strategic counsel on business priorities, organizational planning, and risk management.
  • Lead cross-functional initiatives to improve operational efficiency, drive process improvements, and enhance team productivity.
  • Oversee executive-level communications, ensuring alignment across leadership and key stakeholders.
  • Manage key projects, ensuring timely execution and seamless coordination across departments.
  • Streamline internal workflows to increase executive team efficiency and effectiveness.
  • Attended Leadership meetings as facilitator or proxy on behalf of the President when necessary
  • Assisted in developing policies and procedures related to executive management
  • Coordinated logistics to ensure effective time management of projects
  • Implemented detailed budgets to optimize financial planning
  • Balanced and maintained precise calendars
  • Arranged logistics for meetings and events




Senior Executive Assistant

Reno Run
07.2021 - 05.2022
  • Provided high-level strategic support to the executive team, ensuring operational alignment with business objectives.
  • Led executive-level projects, collaborating with multiple teams to drive key business outcomes.
  • Managed cross-functional relationships, facilitating clear communication between executives and stakeholders.
  • Developed processes to enhance workflow efficiency and increase executive team productivity.
  • Organized board meetings, compiled key reports, and oversaw special initiatives.
  • Organized presentations, reports, and correspondence for internal and external stakeholders
  • Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting
  • Developed processes for streamlining workflow among various departments within the organization
  • Executed special objectives and projects in response to executive team and board member requests
  • Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars


Restoration Performance Manager

Paul Davis Canada
03.2020 - 07.2021
  • Drove accountability within Franchises for customer service and adherence to client SLA's
  • Led coaching sessions to enhance scoping practices in various offices
  • Reviewed national program contracts
  • Monitored accuracy of client forecast procedures
  • Resolved workflow issues
  • Implemented strategies that maximized savings and profitability
  • Conducted thorough assessments of employee performance, identifying strengths and areas for growth.
  • Enhanced employee engagement through tailored training programs and workshops.
  • Improved team performance by implementing new KPI tracking systems and providing regular feedback.
  • Facilitated cross-departmental collaboration, fostering a culture focused on continuous improvement and shared success.
  • Led quarterly performance reviews, setting attainable goals based on individual strengths and business needs.
  • Streamlined internal processes for more effective workflow, reducing bottlenecks and improving overall performance.

Senior Administrative Assistant

Airbnb/Luxury Retreats
10.2017 - 03.2020
  • Assisted C-Suite executives in Montreal office
  • Scheduled meetings aligned with strategic goals
  • Acted as a strategic partner to C-suite executives, managing high-priority projects and aligning organizational goals.
  • Developed and executed strategic plans for scheduling, budgeting, and operational efficiencies.
  • Facilitated cross-functional collaboration and coordinated high-impact team events.
  • Managed organizational KPIs and tracked performance metrics for leadership teams.
  • Assisted in managing goals and OKRs
  • Created presentation decks
  • Manage budgets and track expenses
  • Fostered strong inter-team collaborations across departments
  • Implemented office management procedures to boost efficiency in training and team productivity
  • Oversaw event planning logistics with precision both in-house and externally

Executive Assistant / Office Manager

BREATHER PRODUCTS INC
09.2014 - 08.2016
  • Prepare agendas for various committees and boards
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, and personnel issues, to aid executives
  • Schedule and uphold calendars for executives' meetings
  • Implemented procedures ensuring efficient office operations
  • Evaluated operating practices for enhancement opportunities in workflow
  • Organized team outings and corporate retreats
  • Oversaw all administrative tasks, ensuring efficient operations
  • Managed large-scale announcements across the company
  • Facilitated seamless business operations through effective meeting coordination
  • Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team
  • Acted as a liaison between the executives and internal and external stakeholders to facilitate communication flow
  • Managed and tracked expenses to meet company budget requirements

Project Manager

Strone
04.2011 - 10.2014
  • Successfully managed multiple projects simultaneously by prioritizing tasks according to urgency, resource availability, and alignment with organizational goals.
  • Planned, designed, and scheduled phases for large projects.
  • Met project deadlines without sacrificing build quality or workplace safety.
  • Monitored progress against established goals, adjusting schedules and resources as needed to keep projects on track.
  • Developed strong relationships with stakeholders through regular communication updates, fostering trust and confidence in the team''s ability to deliver results.
  • Coordinated with cross-functional teams to resolve project issues and mitigate risks.
  • Managed risk assessments and implemented mitigation strategies to minimize potential issues during project execution.
  • Coordinated material procurement and required services for projects within budget requirements.
  • Negotiated and managed third-party contracts related to project deliverables.
  • Developed comprehensive project plans with clear timelines, milestones, and budget requirements, ensuring timely delivery of high-quality results.
  • Delivered exceptional customer satisfaction by proactively addressing client concerns and meeting or exceeding expectations throughout the engagement process.
  • Identified plans and resources required to meet project goals and objectives.
  • Managed projects from procurement to commission.


Education

Political Science -

Concordia University
Montreal, Quebec

Skills

  • Strategic Problem Analysis
  • Effective Strategic Planning
  • Proactive problem-solving
  • Strong decision-making

Languages

English
Native or Bilingual
French
Native or Bilingual

Timeline

Executive Assistant to the President

Plusgrade
08.2022 - Current

Senior Executive Assistant

Reno Run
07.2021 - 05.2022

Restoration Performance Manager

Paul Davis Canada
03.2020 - 07.2021

Senior Administrative Assistant

Airbnb/Luxury Retreats
10.2017 - 03.2020

Executive Assistant / Office Manager

BREATHER PRODUCTS INC
09.2014 - 08.2016

Project Manager

Strone
04.2011 - 10.2014

Political Science -

Concordia University

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Natalia Jakymec