Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Natalia Adikartika

Calgary,AB

Summary

A devoted, resourceful and team-oriented Business Services & Administration professional offering a history of success fulfilling progressively critical administrative and customer service roles in major corporation within various sectors. Presently seeking opportunity to improve the comprehensive skill set to the current 7+ years of experience in Oil & Gas industry while leveraging the ability to collaborate as an excellent team-player with staff and management to integrate positive change and improve internal processes.

Possesses exemplary organizational skills complimented by an acute attention to detail in order to prioritize daily tasks within intense environments within competing demands and heavy workloads. Offering 10+ years of experience collaborating within administrative teams in many different surroundings to be utilized toward continued career and personal growth with demonstrated reputation for dependability, honesty, and dedication.


Dedicated purchasing professional specializing in logistics coordination, vendor relations and inventory management. Organized and proactive with remarkable project management, communication and planning abilities. Exceptional leader skilled at reducing costs and increasing department efficiency.

Overview

12
12
years of professional experience

Work History

Purchasing Card ("P-Card") Administrator

Inter Pipeline Ltd
01.2018 - 02.2022
  • Act as liaison between Inter Pipeline Ltd
  • (“IPL”) P-Card holders and US Bank
  • Create, Revise, and Maintain P-Card processes daily, weekly basis, monthly basis, and annual basis
  • Handle daily correspondences related to P-Card inquiries submitted by internal or external clients
  • Facilitates training sessions to current and new clients internally
  • Distributes incoming and outgoing mails, and new and/or replacement P-Cards
  • Generate Accounting reports
  • Onboarding, and offboarding contingent workers for SCM Corp. & Ops.
  • Interface with internal departments (i.e., HR, Payroll, Tax, Accounting, Finance, Compliance, Treasury, Audit)
  • Review and process monthly Bank statements
  • Reconcile monthly expenses for accounting
  • Update current P-Card Policy, and Procedure
  • General administrative tasks, not limited to travel management for Supervisors.
  • Maintained personnel records and updated internal databases to support document management
  • Collected, validated, and distributed information to employees
  • Troubleshot employee concerns and recommended corrective actions to resolve issues
  • Entered and maintained departmental records in company database
  • Completed forms and reports to facilitate admission, transfer or discharge
  • Studied processes, implemented cost reductions and developed reporting procedures to maintain administrative workflow
  • Generated reports to suggest corrective actions and process improvements

Business Services Representative

Precision Drilling Corporation
07.2013 - 10.2017
  • Performed clerical and administrative functions within the Company policies and procedures
  • Practiced time-management skills by keeping up all demands of the job
  • Accountable for quality control functions related to business expenses management for the whole corporate cardholders and Concur users within the whole company
  • Managed the daily, weekly, and monthly processes related to company’s credit card inquiries
  • Worked closely with Travel Agents
  • Liaise between all impacted departments, internal clients, and external vendors including banks
  • Works with Accounts Payable for any invoices related to company’s credit cards
  • Distribute regular communication to cardholders
  • Assist in the improvement and other project as needed to corporate shared services.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures
  • Optimized customer experience by delivering superior services and effectively troubleshooting issues
  • Collected, arranged, and input information into database system
  • Evaluated customer needs and feedback to drive product and service improvements

Administrative Assistant

Talent – Mercer
10.2012 - 12.2014
  • Type correspondence, reports and other documents
  • Prepare legal contracts
  • Draft, review, and finalize monthly expenses and/or invoices
  • Open and distribute incoming mail, both regular or electronically, and coordinate the flow information internally and with other practices
  • Organize travel schedules and logistics for the team
  • Prepare, record, and peer review or proofread correspondences, presentation, publications, and any other relevant materials.
  • Executed record filing system to improve document organization and management
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
  • Scheduled office meetings and client appointments for staff teams
  • Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient
  • Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data

Administrative Coordinator

Viterra. Inc
06.2010 - 09.2012
  • Provide Administrative support to the Office Manager/Executive Assistant to the COO Grain, Senior VP of Strategic Growth and Ops., Senior VP of Government and Commercials Relations
  • Provide assistance to visiting executives
  • Primary backup for Reception
  • Assist with monthly expense reports
  • Maintain internal records, files, and invoices
  • Handle communication with clients whether its internally and/or externally
  • Responsible for ordering all stationary supplies, and kitchens in Calgary Head Office
  • Manage the availability for the temporary space on certain floor in the office during constructions
  • Maintain daily, monthly calendars/schedules, and set- up meetings for the Executives.
  • Assisted management with special projects to complete all tasks by deadlines
  • Answered phone calls and responded to inquiries from customers, vendors and other external contacts
  • Maintained office calendars to track important dates and deadlines
  • Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department
  • Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly
  • Coordinated and scheduled meetings and appointments to keep organization running smoothly
  • Worked closely with others to accomplish timely invoicing and accounts receivables
  • Developed and implemented organizational systems to streamline daily operations
  • Monitored and directed incoming mail and prepared outgoing mail

Education

Associate Degree - Fashion Marketing and Management

The Art Institute of Vancouver
Vancouver, BC

Bachelor of Arts (BA) - Communication

Universitas Pelita Harapan

High School Diploma - undefined

Ora Et Labora

Skills

  • Proficient with MS 365 (ie, Excel, Word, PowerPoint, etc)
  • Experienced user of Concur
  • Trained with SAP
  • Proficient with Workday
  • Team player
  • Excellent time management skills
  • Advance in processing Invoices
  • Accounting
  • Public Speaking
  • Data analytics
  • Data Management
  • Travel Logistics
  • Cherwell
  • Policy Improvements
  • Negotiate Price
  • Supply Chain Project Management

Languages

English
Native or Bilingual
Indonesian
Native or Bilingual

Timeline

Purchasing Card ("P-Card") Administrator

Inter Pipeline Ltd
01.2018 - 02.2022

Business Services Representative

Precision Drilling Corporation
07.2013 - 10.2017

Administrative Assistant

Talent – Mercer
10.2012 - 12.2014

Administrative Coordinator

Viterra. Inc
06.2010 - 09.2012

Associate Degree - Fashion Marketing and Management

The Art Institute of Vancouver

Bachelor of Arts (BA) - Communication

Universitas Pelita Harapan

High School Diploma - undefined

Ora Et Labora

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Natalia Adikartika