Najwah Irving
Toronto,ON
Summary
Administrative Assistant with 5 years’ experience across different industries. I am a pragmatic and inventive problem-solver. Versatile administrator with proven skills in cost-effective property operations, maintaining high occupancy rates and generating steady revenues. Collaborated with tenants, owners and service providers to consistently meet property management requirements. Coordinated repairs, met with prospective tenants and resolved business concerns.
Overview
4
4
years of professional experience
Work History
Jr. Administrative Assistant/Receptionist
Terracap Management Group of Companies
04.2023 - Current
- Coordinate and assist the Property Manager(s) with any task required from human relations, invoicing and accounting tenants, coordinating with on-site teams for infrastructure and maintenance
- Processed tenant applications, including credit checks and lease agreements.
- Maintained accurate records of all rental payments and deposits.
- Collected delinquent accounts receivable from tenants in a timely manner.
- Coordinated with contractors for repairs and renovations to the property.
- Responded quickly to emergency situations involving the property.
- Developed and maintained strong working relationships with contracts and tenants to minimize hassle for both parties.
Administrative Assistant
Protocol Sports Marketing Ltd.
10.2022 - 02.2023
- Providing research assistance with marketing and promotional literature within the company and vendors
- Aided in-house paralegal, in reviewing documents for signature between corporation and clientele
- Assisting with film production, including welcoming hospitality to talent, inventory control and equipment rental.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Created travel arrangements for senior managers according to their requirements.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
Office Manager /Executive Assistant
Power-Can Financial Services Inc.
02.2022 - 12.2022
- Overseeing General office operations
- Managing the executive’s calendar, including making appointments and task prioritization for the company
- Supervising, training, and mentoring office staff on Filogix and navigating bureaucratic policies from lenders
- Meticulous records of accounts payable and receivable for the organization, principal broker, and mortgage agent.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Processed payroll accurately ensuring all employees were paid on time.
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Reviewed contracts for accuracy prior to signing off on behalf of the company.
Industrial Scale Administrator
Combined Metal Industries
11.2021 - 02.2022
- Managed day-to-day transportation and logistics correspondence between our base and vendors
- Served as primary contact for customers, clients, vendors and general inquiries
- Coordinate with numerous technicians and contractors to ensure the efficacy of the material leaving the base
- Meticulous recording of all content that entered the base, even to the minute detail of driver identification numbers.
- Prepared reports on various projects for management review.
Covid Administrator
Bayshore Home Health Care
03.2020 - 02.2022
- Designed and maintained confidential records for COVID testing for OPG
- Registered data in compliance with COVID measures as set by the AODA with the PHO and OPG
- Maintained inventory and provided on-staff health with PPE
- Coordinating with the Nursing staff liaison for the Ministry of Health if a test record is positive for COVID-19.
Crew Member
07.2021 - 12.2021
- Greeting, taking orders and processing payments of our guests and food delivery services
- Upholding the Covid-19 policies set by the company and the Ministry of Health
- Often assisting with de-escalating a customer complaint, and provide amicable solutions for all parties.
Education
Associate of Arts -
Niagara College
Welland, ON06.2020
Skills
- Emotionally Intelligent
- Strong Work Ethic
- Adaptability
- Empathic
- Meticulous
- MBTI INFP Personality Type
- Pragmatic
- Altruistic
- Yardi
- Microsoft Office
- Filogix [Mortgage Software]
- Procura
- Workflow Optimization
- Accounts Receivable
- Invoice Processing
- Property Management
Hobbies and Interests
- Chess
- Green Spaces | Horticulture
- Cuisine
- Art & Literature
Timeline
Jr. Administrative Assistant/Receptionist
Terracap Management Group of Companies
04.2023 - Current
Administrative Assistant
Protocol Sports Marketing Ltd.
10.2022 - 02.2023
Office Manager /Executive Assistant
Power-Can Financial Services Inc.
02.2022 - 12.2022
Industrial Scale Administrator
Combined Metal Industries
11.2021 - 02.2022
Crew Member
07.2021 - 12.2021
Covid Administrator
Bayshore Home Health Care
03.2020 - 02.2022
Associate of Arts -
Niagara College
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