Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Na Ly

Anaheim

Summary

Detail-oriented and organized Accounts Payable Specialist with extensive experience in invoice processing, vendor management, and payment reconciliation. Skilled in 2-way and 3-way PO matching, maintaining vendor records, resolving account discrepancies, and supporting year-end reporting. Adept at working collaboratively in fast-paced environments to ensure accurate and timely financial transactions.

Overview

7
7
years of professional experience

Work History

Accounts Payable Specialist

Spinning Wheel Shop
12.2020 - Current
  • Entered and processed high volumes of invoices using 2-way and 3-way PO matching systems to ensure accuracy and compliance.
  • Created and maintained vendor accounts, ensuring all information was up-to-date and compliant with company policies in NetSuite (former system), and Coupa (current system).
  • Assisted with year-end 1099 reporting, including data collection, review, and submission.
  • Researched and resolved discrepancies related to accounts payable, collaborating with vendors and internal teams.
  • Working on statements, aging reports, and assisting with month-end accrual.
  • Customer service with vendors, employees, and departments on queries about payments via phone and email.
  • Assisted to streamline AP workflows by identifying inefficiencies and implementing process improvements.
  • Verify and process employee’s expenses.
  • Manage expense reports and credit card spending. Make sure all spending is approved and all the receipts back up are valid. Make sure all the coding is done correctly for it to be charged to the right department. Approved expense reports for payment.
  • Ensure compliance with AP policies and legal/regulatory requirements as well as ensure proper internal controls in Accounts Payable.
  • Accountable for adhering to and promoting Company values by performing duties in a manner that is consistent with being an AP Specialist and supporting the continued growth of the department and Company.

Project Coordinator

Gulfstream
06.2018 - 01.2020
  • Coordinated project timelines and deliverables to ensure on-time completion of initiatives.
  • Facilitated communication among cross-functional teams to enhance collaboration and project efficiency.
  • Verified quality of deliverables and conformance to specifications before submitting to clients.
  • Developed and maintained project documentation, ensuring accuracy and accessibility for stakeholders.
  • Monitored project progress, identifying potential risks and implementing mitigation strategies proactively.
  • Led weekly status meetings to provide updates, address challenges, and align team objectives.

Education

Biology

University of Irvine
Irvine
09-2016

Skills

  • Strong analytical and problem-solving skills
  • Strong attention to detail and accuracy
  • Self-motivated, work well under pressure and with strict deadlines
  • Proficiency in ERP Systems (Quickbooks, Concur, NetSuite, Coupa)
  • Working knowledge of Microsoft Excel, Word, PowerPoint, Outlook
  • Windows 9X/2000/XP/2003

Languages

English
Vietnamese

Timeline

Accounts Payable Specialist

Spinning Wheel Shop
12.2020 - Current

Project Coordinator

Gulfstream
06.2018 - 01.2020

Biology

University of Irvine

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