Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
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Myrna Clark

Calgary,AB

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Driven and resourceful administrative professional with 25+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Overview

34
34
years of professional experience

Work History

Executive Assistant to President/CEO/CFO & Executive Team

VolkerWessels
11.2015 - 07.2023
  • Provided support to Executive Team in daily activities and special projects
  • Acted as point of contact for external and internal stakeholders allowing Executive to focus on effective leadership of organization
  • Accurately delivered minutes for Directors meetings
  • Negotiated Contracts with vendors
  • Requested approval from Directors for large dollar amount Tenders
  • Administered employee service award program
  • Prepared Resolutions for endorsement and filing
  • Redesigned Boardroom with TEAMS and presentation capability
  • Handled Ad requests and Donations/Sponsorships
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Managed 6+ executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Handled confidential and sensitive information with discretion and tact.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Updated and maintained confidential databases and records.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Upheld strict timetables by maintaining accurate, balanced calendars.
  • Wrote reports, executive summaries and newsletters.
  • Took notes and dictation at meetings.

Executive Assistant: Executive & Direct Reports

BP Canada
09.2009 - 05.2015
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Facilitated training and onboarding for incoming office staff.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Used advanced software to prepare documents, reports, and presentations
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Updated and maintained confidential databases and records.
  • Organized and coordinated conferences and monthly meetings.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Coordinated events and worked on ad hoc projects.

Administrative Assistant/Executive Assistant

Amoco Canada & BP Canada
11.1989 - 09.2009
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Organized and coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Answered high volume of phone calls and email inquiries.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Used advanced software to prepare documents, reports, and presentations.
  • Facilitated training and onboarding for incoming office staff.
  • Updated spreadsheets and created presentations to support executives and boost team productivity.
  • Filed paperwork and organized computer-based information.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
  • Volunteered to help with special projects of varying degrees of complexity.
  • Wrote reports, executive summaries and newsletters.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Created and managed office systems to efficiently deal with documentation.

Education

High School Diploma -

Kathyrn Beiseker Multi-Campus
Kathyrn, AB
06.1976

Skills

  • Equipment Repairs
  • Telephonic Triage
  • Business Correspondence
  • Meeting Support
  • Departmental Support
  • Executive Presentation Development
  • Sensitive Documents Management
  • Meeting Agendas and Minutes
  • Excel Spreadsheets
  • Executive Management Support
  • Interpersonal Communications
  • PowerPoint Presentations

Accomplishments

  • Created detailed expense reports in excess of $5000, including currency exchanges.
  • Planned corporate meetings, lunches and special events for groups of 10+ employees.
  • Achieved Travel savings in the amount $61,000+

Timeline

Executive Assistant to President/CEO/CFO & Executive Team

VolkerWessels
11.2015 - 07.2023

Executive Assistant: Executive & Direct Reports

BP Canada
09.2009 - 05.2015

Administrative Assistant/Executive Assistant

Amoco Canada & BP Canada
11.1989 - 09.2009

High School Diploma -

Kathyrn Beiseker Multi-Campus

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Myrna Clark