MUBARAK AHMAD
Brampton,ON
Summary
To work in an environment that will challenge me further while allowing me to contribute to the continued growth and success of the organization. I possess the leadership skills, passion, integrity, and drive required to make things happen. Furthermore, I tend to quickly win over the respect and trust of my workforce.
I have over five years of experience in the field of Administration, Procurement, Logistics and Fleet in wide spectrum of organizations. Characterized a self motivated and dedicated professional. Driven by a passion for continuous learning and successfully navigating change.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Administration Executive
INNOVATIVE SOLUTIONS
Islamabad
03.2023 - 07.2024
- Supervising support staff (drivers, security guards, office-boys, Janitors, electricians, kitchen staff & admin assistants
- Maintains safe and clean office premises by complying with procedures, rules, and regulations
- Maintains the fleet and their scheduling and gets transport requisitions and imparts transport for concerned staff
- Organizing administrative and logistical aspects of core activities travels, meetings, events etc
- Respond promptly to all administrative queries
- Managing petty cash and their records and maintaining fixed and non-fixed asset registers for reconciliation
- Managing personnel records, updating databases, creating company policy documents, update internal databases with new hire information
- Welcoming visitors, new inductees and interacting with them
- Ensuring proper maintenance of assets, office premises, safety & security of other equipment
- Get transport requisitions and provide transport for the staff concerned
- Make sure the logbooks of all vehicles are maintained and duly signed by the concerned authorized staff
- Monitoring all car registration and yearly token process and insurance policies under the fleet management and recording all the genuine documents
- Monitoring staff behavior and ensuring a prominent level of customer service
- Utilizing GPS systems to monitor drivers and track vehicles
- Working on WMS (Warehouse Management System), One Drive, and MS
- Office as well
- Monitoring traffic patterns and adjusting routes as needed to ensure efficient delivery
- Prepares the weekly inspection report of each vehicle having information of total petrol, Oil, and lubricants cost, total running fuel consumption report and reconciles them with logbooks
- Scheduling fleet maintenance services and repairs
- Keeping record of important documents, agreements, and contracts
- Maintain monthly expenses of all expenses regarding office maintenance, Grocery, drinking water, Bills, vehicle maintenance, generator fuel, and other related office expenses etc
- Procurement of admin related items by following complete SOP's
- Procurement of goods and services via RFQ (Request for Quotation) for company as per company SOPs
- Collecting quotations, preparing comparative statements & getting approvals from Senior Management thereof
- Ensuring safe and timely delivery of goods at the office
- Timely follow-ups and replenishment of stock
- Frequent market surveys for equipment to maintain updated database of suppliers for smooth purchasing
- Purchasing office and kitchen supplies
- Following up with finance department to ensure timely payment to suppliers
Admin and Procurement Assistant
ZEPTO SYSTEMS PRIVATE LIMITED
07.2022 - 01.2023
- Responsible for the overall function of administration, Procurement, and fleet
- Controlled and managed all junior staff like office-boys, drivers, janitors, security guards and kitchen staff, generator electrician
- Records all incoming and outgoing documents, bills, and letters
- Timely submission of utility bills and to finance
- Ensures all payments due are made on time
- Transport requisitions and impart transport for concerned staff
- Carrying out clerical work, including outlook, emails/correspondence, databases, proofreading, and reports for manager or assigned personnel
- Overseeing inventory of the fleet store, and office equipment
- Transport and delivery on timeliness and legality
- Visiting different local markets and assessment
- Searching and interaction with effective vendors/suppliers and carrying out all documentation of the procurement process
- Maintain supplier's portfolio with contact details of relevant and potential service providers to expedite the procurement process
- Prepare RFQ leads from sourcing then prepare to document for PO (Purchase Order) for follow-ups, facilitation, and tracking
- To maintain a proper record of the motor pool and backup store proper in-out records, GRNs, gate pass records, etc
- Finalize deliveries effectively and efficiently under vigilant lead time
- Make sure the logbooks of all vehicles are maintained and duly signed by the concerned authorized staff on each trip and the signature of the appointed driver
- Worked on One Drive and MS
- Office as well
Admin and Logistics Assistant
SAPPHIRE PRIVATE LIMITED
Islamabad
05.2018 - 06.2022
- Controlled and managed all junior staff like drivers, janitors, security guards and kitchen staff
- Responsible for office cleanliness
- Records all incoming and outgoing documents, bills, and letters
- Monitors administrative aspects of the office staff and evaluates discipline and punctuality of the staff to the assigned tasks
- Prepares payments for timely submission of utility bills and to finance
- Ensures all payments due are made on time
- Makes arrangement and follow-up for all necessary repairs and building maintenance; Liaison with office building management for maintenance when required
- Carrying out clerical work, including outlook, emails/correspondence, databases, proofreading, and reports for the logistics manager or assigned personnel
- Liaising with guesthouses and hotels on behalf of the remote project
- Overseeing inventory of the store, and office equipment
- Responsible for monitoring material transported and delivered for timeliness and legality
- Manages the shipment and receipt of all products, materials, and supplies
- Liaising effectively with suppliers and carrying out all documentation of the procurement process
- Prepare RFQ leads from sourcing then prepare to document for PO for follow-ups, facilitation, and tracking
- Checked purchase orders carefully for accuracy, completeness, and clarity and must verify that product information, shipping information, cost, and delivery dates are all correct before obtaining authorization to place an order
- To maintain a proper record of the motor pool and store proper in-out records, GRNs, gate pass records, etc
- Negotiate with outside suppliers/vendors to secure fruitful terms
- Finalize deliveries effectively and efficiently under vigilant lead time
- Assists in the timely delivery of the item/goods to the requester
- Valuable experience in managing 3PL providers
- Make sure the logbooks of all vehicles are maintained and duly signed by the concerned authorized staff on each trip and the signature of the appointed driver
- Maintains the fleet and their scheduling and gets transport requisitions and imparts transport for concerned staff
- Monitoring staff behavior and ensuring an elevated level of customer service
- Assisting in the recruitment of quality drivers into the fleet
- Ensures all assigned transport is kept clean and ready for concerned officials
- Prepares the monthly inspection report of each vehicle having information of total petrol, Oil, and lubricants cost, total running fuel consumption report and reconciles them with logbooks
- Monitoring all cars registration and yearly token process and insurance policies under the fleet management and recording all the genuine documents
- Stays connected with the local concerned motor mechanics, painters, and electricians for the repair of vehicles
- Utilizing GPS systems to monitor drivers and track vehicles in case of theft and find where vehicles are located
Procurement and logistics Executive
HSL TRADERS ENGINEERING PVT.
03.2016 - 04.2018
- Assist the team of procurement to carry out all purchasing functions according to the procurement plan and demand internally or externally
- Entirely discussed and assisted with issues related to purchasing with the senior management
- Prepare RFQ leads from sourcing then prepare to document for PO for follow-ups, facilitation, and tracking
- Checked purchase orders carefully for accuracy, completeness, and clarity and must verify that product information, shipping information, cost, and delivery dates are all correct before obtaining authorization to place an order
- Ensures total quality of management and continuous availability of data related to procurement, including forecasting, requisitions received orders placed, incoming deliveries
- Execute and understand complex service delivery issues with responsibility and correspond with suppliers
- Liaising effectively with suppliers and carrying out all documentation of the procurement process
- Negotiate with outside suppliers/vendors to secure fruitful terms
- Finalize deliveries effectively and efficiently under vigilant lead time
- Approve the ordering of necessary goods and services
- Obtain and use fruitful sourcing strategies with KPI
- Experience of managing 2PL and 3PL logistics providers
Internee
REDCO TEXTILE PVT LTD
03.2009 - 05.2009
- Handle bank transactions like Receipts & Payments
- Preparation of cash receipt & cash payment vouchers
Education
MBA - Operation Supply Chain Management
Virtual University Pakistan
Islamabad, Pakistan04-2020
B.com -
AIOU
IslamabadSkills
- Understanding of fleet systems
- Organizational management
- Travel arrangements
- Budget administration
- Security management
- Lead time management
- Stock replenishment
- Freight handling
- Third-party logistics management
- Deadline management
- Communication skills
- Interpersonal skills
- Responsibility and accountability
- Willingness to work overtime
- Computer skills
- Microsoft Word
- Microsoft Excel
- Records maintenance
- Office management
- Office record management
- Organizational leadership
- Office equipment proficiency
- Order processing
Certification
- 04/01/24, CSCP Certified Supply Chain Professional, Ongoing
- 05/01/22, International English Language Testing System, Cambridge
- 04/01/06, Advanced Diploma in IT, Super Tech Institute of Computer Sciences
Characteristics
Characterized a self motivated and dedicated professional, who works well as a leader or a team member with a set of strong technical skills, excellent problem solving, and communication.
Languages
- English, Good
- Urdu, Fluent
- Punjabi, Fluent
- Hindi, Good-Speaking only
Timeline
Administration Executive
INNOVATIVE SOLUTIONS
03.2023 - 07.2024
Admin and Procurement Assistant
ZEPTO SYSTEMS PRIVATE LIMITED
07.2022 - 01.2023
Admin and Logistics Assistant
SAPPHIRE PRIVATE LIMITED
05.2018 - 06.2022
Procurement and logistics Executive
HSL TRADERS ENGINEERING PVT.
03.2016 - 04.2018
Internee
REDCO TEXTILE PVT LTD
03.2009 - 05.2009
MBA - Operation Supply Chain Management
Virtual University Pakistan
B.com -
AIOU
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