Monica Nistor
Payroll And Accounting Specialist
Edmonton,AB
Summary
Dependable accounting professional acknowledged for reliability, integrity and quick-learning ability. Highly skilled in account reconciliation and process automation with eye for identifying and correcting errors. Dedicated with strong work ethic and resourceful nature.
Overview
13
13
years of professional experience
Work History
Accounting & Payroll Specialist
TeledyneMEMS
08.2019 - Current
- Manage the operational and transactional integrity of payroll for 130 employees using ADP WorkForce Now.
- Reduced payroll processing time by over 50% by consolidating existing reports and spreadsheets and creating new reports to efficiently prepare payroll.
- Complete daily cash functions, including account tracking, payroll and wage allocations, budgeting, cash flow analysis, and banking reconciliations.
- Established a paperless AP system by increasing electronic payment transactions from 10% to 100% and creating electronic filing system to reduce paper wastage.
- Prepare journal entries to track project overhead costs for labour, tools and materials, as well as for inventory usage and monthly accruals.
- Prepare accounting analyses and GL reconciliations for monthly review with the Financial Controller.
- Led team in creation of SOX controls and narratives.
Office Manager/Accountant
MW Group of Companies
02.2016 - 08.2019
- Managed the day-to-day operations of the office; including full cycle accounting for 3 companies using Sage, payroll for 9 employees, and administration of benefits plan
- Processed necessary paperwork for inspections and certifications, including full editing and formatting of completed reports for clients, materials ordering, and billing
- Created and implemented PDF inspection and expense forms to transition office to electronic file management system, including creating new forms with Adobe Acrobat, training staff on using tablets, and creating electronic file database to store and track project information
- Created and managed CRM database, including troubleshooting, maintenance, updates, and report generation
- Developed and documented processes for new divisions of company to gain medical device sale accreditation
- Assisted with annual audit through Standards Council of Canada to ensure company remained ISO accredited
- Developed and managed website
- Cultivated excellent long-term relationships with clients, maintaining ongoing communications and facilitating solutions to address concerns.
Office Manager
Spraysulate Contracting
02.2011 - 02.2016
- Responsible for the day to day operations of the office, including the management of accounts receivable in Quickbooks for 3 companies and Ceridian payroll for 50 employees
- Processed the necessary paperwork for projects, including preparing proposals and quotes, preparing material takeoffs, ordering materials, obtaining necessary documentation for contracts, and billing
- Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve overall tracking of materials required for contracted jobs and effectiveness of allocating labour costs
- Researched and recommended specific vendors for improved facilities management, resulting in reduced costs and more efficient operations.
Education
B.Ed - Secondary Education
B.Sc. - Mathematics
Skills
GL and journal entries
Reporting analysis
Vendor relationship management
Invoice Processing
Month-end reports
Payroll Processing
Account Reconciliation
Timeline
Accounting & Payroll Specialist - TeledyneMEMS
08.2019 - Current
Office Manager/Accountant - MW Group of Companies
02.2016 - 08.2019
Office Manager - Spraysulate Contracting
02.2011 - 02.2016
University of Alberta - B.Ed, Secondary Education
University of Calgary - B.Sc., Mathematics