Monica Nistor

Work History

TeledyneMEMS

08.2019 - Current

Manage the operational and transactional integrity of payroll for 130 employees using ADP WorkForce Now.
Reduced payroll processing time by over 50% by consolidating existing reports and spreadsheets and creating new reports to efficiently prepare payroll.
Complete daily cash functions, including account tracking, payroll and wage allocations, budgeting, cash flow analysis, and banking reconciliations.
Established a paperless AP system by increasing electronic payment transactions from 10% to 100% and creating electronic filing system to reduce paper wastage.
Prepare journal entries to track project overhead costs for labour, tools and materials, as well as for inventory usage and monthly accruals.
Prepare accounting analyses and GL reconciliations for monthly review with the Financial Controller.
Led team in creation of SOX controls and narratives.

MW Group of Companies

02.2016 - 08.2019

Managed the day-to-day operations of the office; including full cycle accounting for 3 companies using Sage, payroll for 9 employees, and administration of benefits plan
Processed necessary paperwork for inspections and certifications, including full editing and formatting of completed reports for clients, materials ordering, and billing
Created and implemented PDF inspection and expense forms to transition office to electronic file management system, including creating new forms with Adobe Acrobat, training staff on using tablets, and creating electronic file database to store and track project information
Created and managed CRM database, including troubleshooting, maintenance, updates, and report generation
Developed and documented processes for new divisions of company to gain medical device sale accreditation
Assisted with annual audit through Standards Council of Canada to ensure company remained ISO accredited
Developed and managed website
Cultivated excellent long-term relationships with clients, maintaining ongoing communications and facilitating solutions to address concerns.

Spraysulate Contracting

02.2011 - 02.2016

Responsible for the day to day operations of the office, including the management of accounts receivable in Quickbooks for 3 companies and Ceridian payroll for 50 employees
Processed the necessary paperwork for projects, including preparing proposals and quotes, preparing material takeoffs, ordering materials, obtaining necessary documentation for contracts, and billing
Established efficient workflow processes, monitored daily productivity, and implemented modifications to improve overall tracking of materials required for contracted jobs and effectiveness of allocating labour costs
Researched and recommended specific vendors for improved facilities management, resulting in reduced costs and more efficient operations.