Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Mirsada Sabanovic

San Jose

Summary

Highly motivated Administrator with 4+ years of experience in efficiently completing and coordinating administrative and operational tasks; Avid learner able to adapt and leverage new technologies and systems; Excellent prioritization and multitasking abilities with follow through skills to solve complex problems and achieve project goals in a timely manner; Organized and diligent with a sincere commitment to exceptional customer service and teamwork.



Overview

12
12
years of professional experience

Work History

Executive Coordinator

CARIAD Inc.
03.2023 - 03.2024
  • Prepares clear communications (incl. e.g. meeting minutes) on behalf of management and to outside recipients, incl. Germany
  • Organized travel arrangements for executives, ensuring seamless itineraries and minimal disruption to their work schedules.
  • Handled sensitive information with discretion, maintaining trust among colleagues and stakeholders alike.
  • Collaborated with cross-functional teams to drive projects forward and achieve desired outcomes.
  • Maintained up-to-date records of important documentation, improving overall organization within the office environment.
  • Served as a liaison between executives and employees, facilitating open lines of communication throughout the organization.
  • Managed vendor relationships to ensure quality service delivery while minimizing costs for the company''s bottom line.
  • Provided comprehensive support during board meetings, including agenda preparation, material distribution, minute-taking, and follow-up actions.
  • Exercised independent judgment in support of senior leadership and corporate mission.
  • Planned, promoted and facilitated special events and functions and oversaw post-event follow-up.
  • Screened incoming mail and responded to telephone and email inquiries.
  • Organized meetings and teleconferences and drafted comprehensive minutes to document meeting outcome and define next steps.
  • Managed calendar, phone and schedule, resolving conflicts and providing daily updates.
  • Coached employees through day-to-day work and complex problems.
  • Entered data, generated reports, and produced tracking documents.
  • Handled incoming and outgoing shipping and receiving activities.
  • Supported organizing BoM meetings
  • Handled confidential information discreetly and professionally
  • Liaison between group/brand/international offices
  • Provided back-up administrative support as required
    Screens and routes written and electronic mail and telephone calls, both internal and external
  • Acted as mail administrator for department, orders office supplies, maintains office supply cabinet/resources, and prepares OA, catering, and other requests as required
  • Coordinated with landlord for repairs in the office, special requests and scheduled maintenance
  • Greeted visitors and signed for deliveries
  • Restocked kitchen with snacks/drinks and supplies when needed.
  • Managed electronic schedules to ensure efficient time management for CARIAD, Inc Executives.
  • Updated, tracked changes and and owned Santa Clara facility Event/Birthday calendar
  • Scheduled routine departmental meetings, prepared agendas, took meeting minutes, and ensured timely follow-up for tasks assigned to the Team during meetings
  • Monitored outstanding tasks and issued on behalf of Senior Management
  • Planed and facilitated in-house and off-site meetings, events and activities for the Santa Clara/Mountain View facility
  • Tracks, purchases and expenses small items through Amazon Business Account and/or corporate credit card
  • Prepared Purchase Orders in the global supplier system, tracks approval process and stays in close relationship with Business Units and Finance and Purchasing departments
  • Handled Invoices and submission to Accounts Payables for timely vendor payout
  • Enhanced operational efficiency by streamlining processes and implementing time-saving strategies.
  • Improved communication among departments through the implementation of a centralized information-sharing system.
  • Managed executive schedules, ensuring optimal productivity and meeting attendance.
  • Provided high-level administrative support to executives, allowing them to focus on strategic initiatives.

Administrative Assistant

Sensiba San Filippo, LLP
02.2019 - 03.2023
  • Provide multi-line telephone reception
  • Processing and distribution of mail as well as electronic faxes
  • Document scanning to electronic database
  • Assembling a high volume of tax returns
  • Greeting guests and clients with a welcoming smile and offering refreshments while escorting them to their destination
  • Assisting the Administrative team with various projects as requested (i.e
  • Scanning work papers, updating paperwork, ordering and coordinating in-office lunches, confirming appointments, running errands as needed, helping with meeting preparation)
  • Assisting Partners and staff with additional projects (updating excel spreadsheets, client document requests)
  • Ordering and maintaining office/kitchen supplies and stock as needed
  • Assembling ERC/ R&D Calculations and Reports
  • Streamlined processes to effectively track, order, and maintain inventory
  • Manage calendars, strategically coordinating meetings, appointments, events, and travel arrangements.

Sales Associate

GAP Inc.
03.2015 - 02.2019
  • Consistently exceeded sales and promotional goals
  • Assisting customers with questions, needs and purchases
  • Effectively marketed credit card accounts
  • Managed physical inventory counts and cash register; process merchandise returns and exchanges
  • Offer style and outfit suggestions to the customer
  • Support sales floor, fitting room, check out, and back of house processes
  • Built rapport with customers by offering friendly, knowledgeable, and supportive customer service.

Teller

Chase Bank
09.2014 - 02.2015
  • Process all cash transactions taking place in the bank
  • Maintain accurate details of each transaction
  • Reconcile full cash amount at the end of the day
  • Cross-selling bank accounts/ bank credit cards to customers
  • Balance currency, validate deposit slips, and issue negotiable instruments like promissory notes or traveler's checks
  • Perform variety of miscellaneous tasks including processing reports, filing, computer input and answering the telephone.

Activities Assistant

Sunnyside Gardens Assisted Living
05.2013 - 06.2014
  • Organized, lead and promoted interest in recreational activities such as arts, crafts, games, and hobbies
  • Assisted residents to and from various daily activities
  • Carried out all activities as scheduled by the activity coordinator
  • Conducted one-on-one activity therapy to offer sensory stimulation
  • Set up and fed residents with lunch/dinner
  • Managed the front desk activities.

Receptionist & Front Desk

Dance Spectrum
03.2012 - 04.2013
  • Greet clients as soon as they arrive and connect them with the appropriate party
  • Answer the phone in a timely manner and direct calls to the correct party
  • Schedule and confirm appointments and maintain the studio's calendar
  • Copy, file and maintain paper or electronic documents and records
  • Light bookkeeping responsibilities.

Education

Bachelor of Science - Business Administration and Management

University of Phoenix
Phoenix, AZ

Skills

  • MS Suite (Word, Excel, PowerPoint, Outlook)
  • Travel Arrangements
  • Expense Reporting
  • Executive Support
  • Time management abilities
  • Office Management
  • Event Coordination
  • Meeting Coordination
  • Office Administration
  • Document Preparation
  • Calendar Management
  • Business Administration

Languages

English
Professional Working
Croatian
Native or Bilingual
German
Elementary

Timeline

Executive Coordinator

CARIAD Inc.
03.2023 - 03.2024

Administrative Assistant

Sensiba San Filippo, LLP
02.2019 - 03.2023

Sales Associate

GAP Inc.
03.2015 - 02.2019

Teller

Chase Bank
09.2014 - 02.2015

Activities Assistant

Sunnyside Gardens Assisted Living
05.2013 - 06.2014

Receptionist & Front Desk

Dance Spectrum
03.2012 - 04.2013

Bachelor of Science - Business Administration and Management

University of Phoenix

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Mirsada Sabanovic