Miriam Cabrera
Vista
Summary
Accomplished administrative support consultant with 9 years of experience in legal and property management sectors. Expertise in document preparation, client communication, and calendar management, ensuring efficient operations and adherence to deadlines. Proven ability to handle sensitive information with discretion and maintain organized filing systems. Skilled in utilizing Microsoft 365 and Google Docs for effective document management and communication. Seeking to leverage administrative expertise in a dynamic office environment.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Consultant
Independent Consulting Services
Vista, CA
01.2025 - Current
- Facilitated client understanding by providing detailed guidance and explanations on document processes and necessary steps.
- I offer Case Support and Research: Conducting basic legal research, gathering evidence, summarizing documentation, and preparing binders or exhibits. Translate all documents when needed.
- Client Communication and Support between Client, Court, Organization, and Program: Answering phone calls, handling correspondence, and acting as a primary point of contact for clients, witnesses, and opposing counsel.
- Facilitated efficient handling of legal documents by accurately drafting, formatting, proofreading, and editing correspondence and pleadings. Streamlined electronic and physical filing systems, enhancing document retrieval through the use of Microsoft 365 and Google Docs.
- Court Filing & E-Filing: Filing legal documents and motions with state, organizations, departments, and programs, often using electronic filing systems, submitting applications, entering data, and keeping track of all submissions.
- Calendar & Deadline Management: Scheduling, hearings, meetings, and trials. monitoring, tracking, and maintaining calendars to ensure all deadlines are met until the process is completed.
Assistant Property Manager
RRP Management LLC
Seaside, OR
03.2023 - 12.2023
- Responded to inquiries from prospective tenants regarding availability, pricing, and lease terms promptly
- Assisted the leasing manager in conducting property tours for potential tenants, highlighting key features and amenities
- Performed thorough background checks on applicants to ensure their eligibility for tenancy
- Assisted in the coordination of marketing campaigns to attract new tenants through online listings, social media platforms, and local advertising channels
- Responded to emergencies (e.g., leaks, fires, hazards) within 24 hours
- Performing basic tasks: lock changes, small moves, supply runs
- Managed a high volume of incoming calls, efficiently routing them to the appropriate departments
- Scheduled appointments and maintained calendars for multiple executives, ensuring optimal time management
- Maintained an organized front desk area, including managing the visitor sign-in process and distributing badges
- Handled sensitive documents with confidentiality and discretion, maintaining strict adherence to privacy policies
- Assisted with administrative tasks such as filing documents, photocopying materials, and preparing correspondence
- Maintained accurate records of rent payments, late fees, lease renewals, and move-ins/outs using property management software/systems
Office Administrator
Juniper Cleaning
Santa Ana, CA
01.2021 - 11.2022
- Handled incoming calls, emails, and mail; directed inquiries to appropriate personnel or provided necessary information
- Performed general administrative tasks, including photocopying documents, scanning files, and faxing paperwork
- Managed calendars for multiple individuals by scheduling appointments based on priority levels and availability
- Scheduled and coordinated meetings, appointments, and travel arrangements for executives and staff members
- Prepared meeting agendas; recorded minutes during meetings; distributed minutes along with action items to attendees afterward
- Assisted in the preparation of reports, presentations, and correspondence by gathering data and formatting information
- Prepared detailed reports, presentations, and spreadsheets using Microsoft Office Suite
- Managed and maintained office supplies inventory, ensuring the availability of necessary materials for daily operations
- Created and maintained electronic filing systems to ensure efficient organization and retrieval of documents
- Assisted with budget management by tracking expenses, reconciling invoices, and processing payments
- Liaised with vendors to obtain quotes for office supplies or services at competitive prices while maintaining quality standards
Administrative Assistant
STATE FARM INSURANCE-FINANCIAL SERVICES AGCY
Irvine, CA
02.2014 - 11.2020
- The main responsibilities of the Administrator were to provide support and assistance on administrative and clerical tasks to the Agency Hire Department.
- Prepare the employment contract and all required forms for contract-signing meetings, and ensure all forms are completed by new hires.
- Acquired all confidential documents and processed them for credit and background checks.
- Coordinate with the recruiting management team to collect document, identifications for work permit application or renewal; assist with fingerprint appointment, acquiring necessary permits, and licenses.
- Ensure sufficient stock of HR forms and stationeries
- Coordinate and inform new hires of their first day work arrangement with the management team (if applicable), security, and Insurance departments.
- Work closely with the Recruitment team to ensure new hires' information is updated in systems and documents are sent to the HR Corporate Services team.
- Kept track of all new agency hires and kept the department VP informed of their progress.
Education
Associate's degree - Business Administration
Palomar College
San Marcos, CA05-2026
High school diploma - General Studies
Century High School
Santa Ana, CA06-1999
Skills
- Filing
- Guest relations
- Calendar management
- Leadership
- Copier
- Refund processing
- Cash handling
- Computer literacy
- Zoom
- Pricing
- Microsoft Excel
- Google Docs
- Financial concepts
- Phone communication
- Teamwork
- Depositing cash
- Customer data entry
- Task prioritization
- Word processing
- Customer communication
- Phone etiquette
- Customer service
- Customer inquiry handling
- Microsoft Word
- Office experience
- Microsoft Outlook
- Expense management
- Fair Housing regulations
- Data entry
- Grammar Experience
- Faxing
- Microsoft Publisher
- Cash register operations
- Clerical experience
- Travel planning
- English
- Administrative experience
- QuickBooks
- Flexible scheduling
- Section 8
- Organizational skills
- 10 key typing
- Quality data entry
- Time management
- Client interaction via phone calls
- POS
- Communication skills
- Payment processing
- Event planning
- Microsoft Outlook Calendar
- Multitasking
- Property management
- Patient interaction
- Multi-line phone systems
- Microsoft Office
- Front desk
- Product demos
- Team management
- Customer support
Certification
- Driver's License
- Non-CDL Class C
Languages
Bilingual
English
Spanish
Timeline
Administrative Consultant
Independent Consulting Services
01.2025 - Current
Assistant Property Manager
RRP Management LLC
03.2023 - 12.2023
Office Administrator
Juniper Cleaning
01.2021 - 11.2022
Administrative Assistant
STATE FARM INSURANCE-FINANCIAL SERVICES AGCY
02.2014 - 11.2020
Associate's degree - Business Administration
Palomar College
High school diploma - General Studies
Century High School