Minerva Caguiat
Milton,Ontario
Summary
Forward-thinking, experienced team leader skilled at operating departments efficiently to meet goals. Successful background matching employees with roles for maximum performance. Proactive and hardworking individual focused on continuous operational improvement. Continuous learning to utilize knowledge and growth
Overview
17
17
years of professional experience
Work History
Project Accountant / AR Specialist
Flatiron Crane Canada
05.2024 - Current
- Reviewed accounts on weekly basis to assess aging and pursue collection of funds.
- Reconciled accounts receivable ledger to verify payments and resolve variances.
- Prepared and emailed invoices to customers, processed payments, and documented account updates.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Followed up overdue payments and payment plans from clients to establish good cash flow.
- Monitored accounts to verify compliance with payment terms and schedules.
- Utilized Microsoft Excel and Microsoft NAV software to manage invoices and payments.
- Negotiated payment arrangements with customers to establish timely receipt of payments.
- Strengthened financial operations by conducting bank reconciliations and financial reporting and day to day accounting processes to drive financial accuracy.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Proven experience in project accounting within the construction industry, particularly in commercial and institutional projects.
- Comprehensive knowledge of municipal, provincial, and federal statutes and regulations related to the construction industry including construction contracts, billing practices, and provincial holdback legislation.
- Strong understanding of construction best practices, cost control, operations, documentation, and procedures with exceptional attention to detail, with a strong ability to ensure accuracy in financial records.
- Analytical mindset with the ability to identify and recommend process improvements for enhanced efficiency.
- Ensure contracts are complete and finalized in compliance with financial and regulatory requirements.
- Collaborate with the project management team throughout the planning and close-out phases
Finance Manager
Broadcast Services International
04.2021 - 04.2024
- Develop and implement policies for finance and accounting department
- Verify systems and processes in place and make changes whenever necessary
- Oversee company payroll and leave request
- Manage, direct and control daily processes
- Provide adequate support to accounting and sales team
- Adjust protocols or policies to maximize profitability
- All other accounting and finance processes, full cycle accounting and YE
- Payroll, HR onboarding, WSIB, EHT, ROE, Manulife & Empire Life Insurance
- Full Accounting cycle
Finance Administrator
Broadcast Services International
04.2019 - 03.2020
- Assemble, review and verify invoices and check requests
- Prepare and perform check runs
- Flag and clarify any unusual or questionable invoice items or prices
- Sort, code and match invoices
- Set invoices up for payment
- Enter and upload invoices into system
- Track expenses and process expense reports
- Prepare and process electronic transfers and payments
- Post transactions to journals, ledgers and other records
- Reconcile accounts payable transactions
- Monitor accounts to ensure payments are up to date
- Prepare analysis of accounts
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Maintain vendor files
- Produce weekly/monthly reports
- Assist with month end/quarterly closing
- Provide supporting documentation for audits
- Participate and assist in year-end audit
- Assist in external (government) and internal audits
- Maintain accurate historical records
- Maintain confidentiality of organizational information
- Complete the accounts payable cycle for all companies
- Bank Reconciliation
- Reconciles statements
- Reconcile supplier accounts
- Supervise weekly Job Cost Tracking
- Provide back up support to the Accounting Team
Senior Accounting Administrator
City Of Mississauga
11.2013 - 09.2018
- Checks/codes invoices/debit memos/credit memos for seasonal/casual ice rental contracts, advances for the City of Mississauga, event promoters, stage rental customers, film shoots, etc
- Analyzes daily collections/credit card charges and coordinates with the customers on short payments and any other problems relating to the account;
- Prepares collection letters & follows up collection of overdue customers’ accounts
- Prepares deposit slips for daily cash and cheque collections and furnishes copies of event deposits to Director of Finance for settlement purposes
- Prepares monthly customer statements of accounts; ensures that invoices and statements are addressed to the appropriate financial officer of each ice rental group
- Reviews customer accounts on a periodic basis and prepares adjustments as necessary
- Inputs invoices, casual/seasonal ice rental contracts and receipts, credit memos and daily
- Cheque and credit card collections into the AccPac AR module and ensures the accuracy of the
- AR Aging report
- Maintains up to date files for invoices, receipts, and casual/seasonal ice rental contracts
- Performs verification and reconciliation activities pertaining to past transactions as requested by other staff members (e.g
- Ice audit)
- Ensures that no charge (NC) bookings are appropriately covered by written approvals
- Coordinates with the Marketing/Booking Manager on financially related changes in all
- Seasonal/casual ice rentals after the contracts are issued; ensures that they are appropriately reflected in the customers’ accounts and rental database; maintains and accounts for contract
- Change notices and attaches photocopies to applicable contracts
- Review Corporate cash handling policies and procedures and ensure that they are maintained
- Records general journal entries on a monthly basis for F&B DSRs, event settlements, payroll and accruals
- Prepares the monthly insurance remittance summary
- Prepares the monthly cellphone usage summary
- Monitors the uniform reimbursements of part/full-time(Operations) employees
- Reviews F&B Event Financial Reports
- Reviews and audits Box Office/Ticketmaster reports
- Provides backup for the Booking Manager when she is on vacation
- Provides backup for the Accounting Clerk/ Accounts Payable when she is on vacation
- Carries out other assignments as requested by the Accounting Manager and the Director of
- Finance
- Assist with the processing of all accounting requests
- Provide oversight to contracted event security staff in terms of billing and issues in accounting
- Provide administrative and event support to the Supervisor, Events (back up if needed support on busy events and school day events
- Provide immediate customer service to the public on all aspects of operations if necessary
- Assisting in the marketing and promotion of events when necessary.
Senior Accounts Payable Specialist
City Of Mississauga
02.2012 - 11.2013
- Accounts Payable and Collections
- Enters and processed all accounts payable documents into ACCPAC system
- Processes credit memos, manages vendor issues, maintains vendor files, reviews and matches invoices
- Process and generates cheques
- Assists month/year end closures
- Audits daily reports from SportZone and Box Office
- Provides general support to the accounting department
- Deposits cheques, processes credit card/cheque payments
- Enters and Offsetting of accounts for The Beer Store
- Follows up on collection of overdue accounts receivables
- Booking casual Ice rentals using EZ Facility
- Sort, code and match invoices
- Set invoices up for payment
- Track expenses and process expense reports
- Reconcile accounts payable transactions
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Produce monthly reports
- Provide supporting documentation for audits
Box Office Ticket Seller
City Of Mississauga, Hershey Center
10.2008 - 02.2012
- Provides all guests with a positive first impression of the Hershey Centre by offering superior, individualized customer service
- Accurately operate the Ticketmaster computer ticketing system for hockey games, concerts and other events
- Problem-solve by effectively communicating with guests to locate and deliver will call/guest list tickets
- Provides information regarding Hershey Centre events and facilities via face-to-face communication and telephone
- Assists with miscellaneous box office projects as directed.
Education
CPR And First Aid CertiSmart Serve Certified Since -
2001
College Graduate - Accounting
Sheridan College School of Business
06.2000
Timeline
Project Accountant / AR Specialist
Flatiron Crane Canada
05.2024 - Current
Finance Manager
Broadcast Services International
04.2021 - 04.2024
Finance Administrator
Broadcast Services International
04.2019 - 03.2020
Senior Accounting Administrator
City Of Mississauga
11.2013 - 09.2018
Senior Accounts Payable Specialist
City Of Mississauga
02.2012 - 11.2013
Box Office Ticket Seller
City Of Mississauga, Hershey Center
10.2008 - 02.2012
CPR And First Aid CertiSmart Serve Certified Since -
College Graduate - Accounting
Sheridan College School of Business
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