Mindy McWatters
Carleton Place,ON
Summary
Highly organized professional with proven track record in coordinating complex tasks and ensuring seamless operations. Adept at managing schedules, resources, and stakeholders to achieve project goals effectively. Renowned for fostering teamwork and adapting to dynamic environments, making significant contributions to organizational success.
Experienced in using Oracle, Odoo, ADP Team Pay, Insperity, Spreadsheet Server, BPC, and Hyperion.
Excellent communication, interpersonal and multi-tasking abilities
Proficient with Microsoft Excel, Word, and Outlook.
High attention to details and analytical reasoning.
Flexible and agile; able to adapt and find upsides/strengths/positivity in diverse and challenging situations.
Strong team player, ability to prioritize and manage conflicting demands.
Overview
20
20
years of professional experience
Work History
Accounting & Admin Coordinator
OMNI Conversion Technologies
10.2023 - 10.2024
- Prepared and processed biweekly payroll for Canadian and US employees, payroll related journal entries, and workers compensation.
- Reviewed, coded and entered invoices for Accounts Payable and processed payments to vendors.
- Tracked project expenses and prepared monthly invoices as per contract and send to customers.
- Review, audit and entered employee expense reports and process payments for reimbursement.
- Completed monthly bank reconciliation.
- Assisted with month end/quarter end/year end activities that consisted of determining accruals, preparing journal entries.
- Created procedures and process improvements.
- Prepared various ad hoc reports as requested.
Financial Analyst
BWXT Medical Ltd
03.2019 - 10.2023
- Conducted detailed financial analysis to identify and evaluate changes in operations, trends and potential areas of improvement.
- Collaborated with Senior Management on their budgets and preparing forecasts as well as other various financial reports they may require.
- Managed quarterly forecasts submissions and reconciliations
- Analyzed weekly and monthly revenue by product to prepare reports for senior management and adjust the forecast based on the analysis.
- Prepared monthly journal entries to accurately account for revenue, expenses and capital expenses.
- Tracked project hours, prepared and sent invoices to customers.
- Reconciled Capex spending and generated reports.
- Embraced new software to improve financial reporting and forecasting accuracy.
- Improved cash flow management with rigorous accounts receivable tracking.
- Worked with customers and various internal departments to resolve invoicing or payment issues.
Customer Service Representative
Nordion/BWXT Medical Ltd
09.2017 - 03.2019
- Worked effectively in fast-paced environments.
- Managed high-stress situations effectively, maintaining professionalism under pressure while managing operational issues.
- Processed customer orders in line with established policies and procedures.
- Responded to customer requests, offering excellent support and tailored recommendations to address needs.
- Communicated information to customers regarding changes to their shipments
- Managed key customer accounts
- Analyze and recommended pricing structure for key customers
- Provided quotes and ensured customer contracts are being adhered to
- Educated customers about billing, payment processing and support policies and procedures.
- Performed system testing and documentation for IT upgrades.
- Monitored customer's accounts for payments issues and work with them to collect past due amounts
- Assisted Finance department with financial reporting, revenue updates and forecasting model updates.
Finance Coordinator
Nordion
01.2015 - 09.2017
- Updated forecast model each month with actual data for the VP of Finance.
- Prepared monthly financial reports for managers.
- Developed, analyzed and maintained reports in Excel.
- Improved reporting process by redesigning reports using Hyperion.
- Tracked and forecasted business spending obligations.
- Prepared monthly account reconciliations.
- Processed incoming cash for Accounts Receivable.
- Provided problem resolution for Accounts Payable.
- Processed outgoing payments for Accounts Payable by means of EFT/ACH, wire and cheques
Accounts Payable Clerk
Nordion
05.2014 - 01.2015
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Maintained good working relationships with vendors and resolved disputes.
- Reviewed employee expense reports against company policies, safeguarding corporate funds from misuse.
- Assisted in month-end closing procedures, ensuring all invoices were processed on time to reflect accurate financial statements.
- Assisted Sr. Commercial Manager by performing Finance Assistant duties (see below)
Finance Assistant
Nordion
11.2011 - 04.2014
- Updated monthly revenue files by product and customer.
- Prepared and distributed reports to managers.
- Updated the forecast model for the VP of Financial Planning and Analysis.
- Prepared Invoices to specific customers for labour and material monthly according to the sales agreement.
- Maintained resource files to monitor resource commitments.
- Setup projects in Oracle.
- Improved reporting process by redesigning reports in Hyperion reporting system.
- Assisted Sr. Commercial Manager and VP of FP&A.
Forecasting and Planning Assistant
Nordion
08.2010 - 10.2011
- Maintained inventory spreadsheets and logbook for multiple companies.
- Completed cobalt inventory transactions in Oracle for raw material, capsules, outgoing shipments and returning sources.
- Updated SAS (Source Allocation System) with source designation and status for CNSC notifications to ensure we were compliant with regulatory requirements.
- Processed and distribute paperwork for incoming and outgoing shipments of cobalt
Accounts Payable Clerk
Nordion
12.2006 - 07.2010
Accounts Payable Clerk
Alcatel
05.2005 - 12.2006
Accounts Payable/ Benefits Clerk
Smurfit-MBI
06.2004 - 04.2005
Education
Bachelor of Commerce - Accounting
Athabasca University
01.2022
Business Accounting -
Algonquin College
01.2004
Skills
- MS office suite
- Excellent attention to detail
- Financial statement analysis
- Excellent communication skills
- Multitasking and organization
- Customer service
- Decision-making
- Discretion and confidentiality
- Accounts reconciliation
- Adaptability and flexibility
Timeline
Accounting & Admin Coordinator
OMNI Conversion Technologies
10.2023 - 10.2024
Financial Analyst
BWXT Medical Ltd
03.2019 - 10.2023
Customer Service Representative
Nordion/BWXT Medical Ltd
09.2017 - 03.2019
Finance Coordinator
Nordion
01.2015 - 09.2017
Accounts Payable Clerk
Nordion
05.2014 - 01.2015
Finance Assistant
Nordion
11.2011 - 04.2014
Forecasting and Planning Assistant
Nordion
08.2010 - 10.2011
Accounts Payable Clerk
Nordion
12.2006 - 07.2010
Accounts Payable Clerk
Alcatel
05.2005 - 12.2006
Accounts Payable/ Benefits Clerk
Smurfit-MBI
06.2004 - 04.2005
Business Accounting -
Algonquin College
Bachelor of Commerce - Accounting
Athabasca University
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