Mindy Ghotra
Summary
Experienced and dependable court and client representative with extensive experience at the Ministry of the Attorney General, excelling in legal document preparation, meticulous record keeping, and a proven record of efficiently completing tasks in various settings. Proven ability to implement innovative solutions and enhance operational efficiency, demonstrating strong analytical thinking and problem-solving skills in high-pressure environments.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Court and Client Representative - Courtroom Clerk
Ministry of the Attorney General
Toronto , ON
02.2023 - Current
- Organized and maintained a large database of records, including case files, court dockets, and other related materials.
- Advised supervisors, judges and other office members on records, case status and other developments, alerting of approaching deadlines and procedural requirements.
- Assisted in the integration of a new and successful of court software program involving information's being transitioned from paper copies to a digital database
- Recorded and maintained official court records with high accuracy.
- Prepared and issued summonses, complaints, warrants, release orders, and other documents necessary for daily courtroom operations.
- Utilized court management software such as DIR and ICON to update information and generate reports.
Court and Client Representative - Court Reporter
Ministry of the Attorney General
Toronto, ON
02.2023 - Current
- Attended speaking engagements to contextualize spoken communications into detailed documentation.
- Applied various specialty equipment and recording devices to capture and document required information.
- Provide instantaneous translation services during trials, or hearings.
- Provide strong typographical skills while maintaining a typing speed of 80 wpm.
- Proofread and edited transcripts prior to submission.
- Maintained records of all legal documents, including transcripts, pleadings, motions, briefs and other related materials.
Court and Client Representative - Admin Office
Ministry of the Attorney General
Toronto, ON
02.2023 - Current
- Collaborated with management and Justices of the Peace to identify key issues and implement targeted strategies to resolve objectives, ensuring efficient operations and adherence to legal frameworks.
- Liaised inquiries from attorneys, counsels, and police officers regarding release forms, reports, and general correspondence.
- Managed daily office operations and administrative support tasks efficiently.
- Reviewed and edited courtroom materials received from court staff before forwarding them to the relevant parties.
- Assisted in the coordination and organization of special events and meetings.
- Maintained accurate records of financial transactions using accounting software programs.
- Provided the public with relevant information and materials related to court matters, offering assistance as needed.
Supervisor Trainee/Cashier
On Route
King City, ON
05.2022 - 02.2023
- Mediated conflicts between employees and facilitated effective resolutions to disputes.
- Tracked company inventories, moved excess stock, and arranged products to improve sales.
- Maintained accurate records of employee time cards and attendance records.
- Reviewed completed work to verify consistency, quality, and conformance.
Digital Marketing Assistant
Intercity Realty
Vaughan, ON
01.2021 - 02.2023
- Promoted real estate content through advertising on specific social medianetworks to reach target audience (Facebook & Instagram Ads).
- Grew social media following to promote the Broker's content and business and monitored return on investment of social media efforts and expenses.
- Crafted well-written blog posts and brief articles for social channels to
educate and inspire readers.
Administrative Assistant
Century 21 Real Estate
Etobicoke, ON
05.2019 - 04.2021
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Handled communication to Broker by managing telephone calls, reviewing mail and composing and typing correspondence at an exceptional pace.
- Oversaw a heavy load of administrative tasks while verifying the accuracy and prompt completion of paperwork.
- Routed contracts, agreements, and invoices through proper signature
process.
Election Volunteer
2014 Ontario General Election
Vaughan, ON
05.2014 - 06.2014
- Collected necessary information from voters to determine correct voting
location and ballot. - Instructed voters to properly use voting machines, and responded to inquiries and concerns.
- Aided non-English and limited English-speaking voters in voting booths.
- Prepared the voting area by setting up and organizing voting equipment, ballots, and registration sheets.
- Closed polling location at the end of the voting period to calculate and organize the final number of votes.
Education
Bachelor of Arts - Honors Political Science
Mcmaster University
Hamilton, ON04-2021
Skills
- Legal research / Legal Terminology / Preparing Legal Documents
- Data entry / Record Keeping
- Project Management Abilities
- Microsoft Office Expertise
- Policy Development Knowledge
- Team Oriented
- Meticulous attention to detail
- Confidentiality / sensitive material handling
- Problem Solving Skills
- Native/Fluent in Verbal and Written English
- Analytical thinking
- Court Management
- Fluent in Verbal Punjabi
Affiliations
Secretary | The Social Committee | Toronto Regional Bail Centre - The Ministry of the Attorney General
- Planned and coordinated a variety of events at the Toronto Regional Bail Centre, including celebrations, potlucks, and fundraisers, to promote a positive and inclusive workplace culture and support the integration of new team members.
- Organized donation drives—collecting canned goods and clothing—to support individuals being released from custody, fostering community engagement.
- Anticipated leadership needs by preparing or gathering records, reports and correspondence.
- During meetings, took detailed minutes to distribute to the President of the Committee and management for the coordination of events at the Toronto Regional Bail Centre.
- Scheduled meetings and sent invitations specifying time and location.
Certification
Project Management Certificate
- Google [04/2022]
Project Management Foundations Certificate: Teams
- LinkedIn Learning [05/2022]
Critical Thinking for Better Judgement and Decision-Making Certificate
- LinkedIn Learning [05/2022]
Fundamentals of Digital Marketing Certificate
- Google [02/2022]
G Licensed Ontario Driver
References
References available upon request.
Timeline
Court and Client Representative - Courtroom Clerk
Ministry of the Attorney General
02.2023 - Current
Court and Client Representative - Court Reporter
Ministry of the Attorney General
02.2023 - Current
Court and Client Representative - Admin Office
Ministry of the Attorney General
02.2023 - Current
Supervisor Trainee/Cashier
On Route
05.2022 - 02.2023
Digital Marketing Assistant
Intercity Realty
01.2021 - 02.2023
Administrative Assistant
Century 21 Real Estate
05.2019 - 04.2021
Election Volunteer
2014 Ontario General Election
05.2014 - 06.2014
Bachelor of Arts - Honors Political Science
Mcmaster University
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