Milind Nair
Vancouver,Canada
Summary
Experienced and highly organized Executive Assistant with over 6 years of proven success supporting C-level executives and managing complex administrative operations across IT, strata, and retail sectors. Demonstrated expertise in calendar and travel management, meeting coordination, project tracking, and confidential communications. Skilled in enabling executive productivity by streamlining processes, supporting strategic initiatives, and ensuring seamless information flow across stakeholders. Adept in Microsoft Office, Google Workspace, and tools for budget tracking, reporting, and cross-functional collaboration.
Overview
9
9
years of professional experience
Work History
Stocking Team Leader / Inventory Auditor
London Drugs
10.2023 - Current
- Manage morning operations to ensure store readiness, proper product placement, and staff coordination.
- Conduct daily audits to reconcile inventory discrepancies, report issues to supervisors, and ensure system accuracy. Maintain stock pricing and availability in alignment with POS systems and customer expectations.
Executive Assistant
Infomatic Solutions
08.2022 - 08.2023
- Supported two CEOs by managing complex calendars, scheduling meetings, coordinating travel, and handling high-level communications.
- Prepared and organized materials for meetings, including agendas, presentations, and reports.
- Acted as liaison between executives, internal teams, and clients, ensuring seamless communication and follow-ups. Handled document organization for internal and external projects.
- Participated in multiple projects where I planned outlines and processes, prepared reports for senior leadership and clients, attended client meetings, and presented project updates.
- Interviewed over 25 candidates for entry- to mid-level roles and trained more than 10 employees on various internal processes during my tenure.
Senior Client Care Representative / Administrative Assistant
APT Business Services
02.2021 - 04.2022
- Scheduled strata meetings, prepared documentation, and ensured timely communication using StrataMaster and StrataVote software.
- Managed administrative work for over 15 strata buildings, coordinated daily admin tasks, and ensured resident issues were promptly addressed.
- Scheduled calendar meetings for the company's CEO, manager, and clients on a regular basis, and communicated with end users through phone and email daily.
Tax Analyst
Ernst & Young
01.2016 - 06.2018
- Prepared federal and state tax filings, supported audits, and collaborated on planning with management. Also, prepared weekly Excel reports and submitted them to the client.
- Collected and audited necessary documents from users for the preparation of their tax returns.
- Was an integral part of the team consisting of 5 members selected to automate repetitive tasks for the People Advisory Service (PAS) department. Provided valuable inputs on how the existing processes functioned and identified specific steps for automation.
- Once the automation was successfully implemented, trained all department team members to work with the BOT and offered continuous support whenever issues arose.
Education
MBA -
University Canada West
Vancouver04.2025
Bachelor of Commerce -
Gujarat University
Ahmedabad, India01.2013
Skills
- Calendar & Meeting Management
- Executive & Stakeholder Communication
- Document Preparation & Reporting
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Google Workspace (Docs, Sheets, Slides, Gmail)
- Project Coordination
- Collaboration & Cross-Functional Coordination
- Workflow Optimization & Process Improvement
- Project management
- Client relationship management
- Client service
Awards
Exceptional Client Service Award, Ernst & Young, 2017
Timeline
Stocking Team Leader / Inventory Auditor
London Drugs
10.2023 - Current
Executive Assistant
Infomatic Solutions
08.2022 - 08.2023
Senior Client Care Representative / Administrative Assistant
APT Business Services
02.2021 - 04.2022
Tax Analyst
Ernst & Young
01.2016 - 06.2018
MBA -
University Canada West
Bachelor of Commerce -
Gujarat University
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