Milana Foulk
San Jose,CA
Summary
10+ years of Excellent experience supporting C level Executives. Experience in Microsoft Office, Google Suite, Slack, Oracle, Adobe, BambooHR, HubSpot, Sharepoint. Proactive, very responsive and can adapt to changing priorities and schedules. Excellent multitasking, prioritization and organizational skills, true team player
Overview
19
19
years of professional experience
Work History
Executive Assistant to CEO
Timescale
09.2022 - 09.2023
- Supported the CEO and the Executive team
- Handled confidential and sensitive information with discretion and tact.
- Coordinated all meetings, arranged/managed offsites/events, logistics for all events
- Arranged all Executive team meetings and worked directly with Board members to schedule annual board meetings
- Managed weekly company All Hands Meetings, preparing agendas, presentations, speakers, etc
- Supported People and HR operations
- Facilitated and managed all company wide contract signatures
- Served as a liaison between departments to facilitate effective communication throughout the company.
Executive Assistant to Founder/CTO
Aera Technology
04.2021 - 08.2022
- Supported Founder/CTO, as well as, VP of Engineering and the R&D department
- Scheduled and managed complex calendars, managed multiple time zones
- Managed CTO’s emails, reading and accessing each email’s importance
- Coordinated travel, events, arranged conference rooms
- Proactively managed, accessed and predicted needs and outcomes for projects
Executive Assistant to CEO/HR Coordinator/Personal EA
Realeyes
08.2017 - 04.2021
- Supported the CEO, COO, CTO, CFO at a busy international tech start up
- Managed complex calendars with multiple time zones
- International/domestic travel for over 10+ employees, arranging visas
- Event Planning : organized all events, offsites, quarterly team meetings
- Arranged and coordinated all Board meetings
- Assisted with recruiting – posted job postings, contacting candidates, setting up interviews, providing feedback to candidates
- Managed onboarding for all US based employees
- Managed benefits for all US based employees (medical, disability, 401k)
- Managed performance review and peer review cycles for all employees – analyzed results/feedback
- Arranged headcount charts, put together weekly newsletters to the company and all correspondence
- Active member of Learning and Developing Team
Executive Assistant
Irdeto
03.2013 - 07.2016
- Provided executive support to the SVP of Business Development, HR, Facilities and IT
- Coordinated complex international travel, arranged all logistics and prepared necessary visas
- Managed calendars and scheduled meetings/events in different time zones
- Set up conference calls domestically and internationally
- Processed expense reports
- Coordinated yearly meetings in various locations
Administrative Assistant
Onyx Pharmaceuticals
07.2012 - 12.2012
- Provided administrative support to the Regulatory Department, which included VP, Senior Directors, Managers, Associate Directors (a group of 16 people)
- Heavy flow of calendaring with Microsoft outlook for the whole department, maintained electronic calendars and worked with manager and other staff to determine priorities and resolved schedule conflicts
- Responsible for accurately processing expense reports
- Coordinated all travel arrangements
- In charge of ordering lunches
Office Manager/Administrative Assistant
BP Solar
04.2011 - 07.2012
- Provided administrative support to the General Counsel/VP, Marketing Manager, External Communications Manager, Senior Directors (25+)
- Established, maintained and updated files, records, databases and filed legal documents
- Extensive experience with Oracle, inputting office invoices, such as the office lease, and others
- Communicated directly with vendors
- Ordered breakfast/lunch for all meetings
- In charge of all closing office procedures, including cancelling vendors and working with the building management
Administrative Assistant to Senior Manager
New York Life Insurance Company
05.2008 - 05.2009
- Provided administrative support to the Senior Manager
- Prepared spreadsheets, filed documents, worked with confidential information
- Processed policy changes, such as changing the beneficiary, transfer of ownership, and followed up with clients
- Communicated directly with clients/typed policy anniversary and update letters to send to clients
- Inputted all collected data into the company’s database and made sure all records, files and information
Front Desk Coordinator
Truspa
02.2008 - 03.2009
- Front desk procedures, greeted and assisted clients/ checked them in/out
- Scheduled appointments, coordinated stylist technicians, and processed orders/inventory
- Sold & recommended skincare products to clients
Sales Associate
Bare Escentuals
10.2005 - 07.2006
- Assisted customers in picking out their desired make-up
- Met daily, weekly and monthly goals every time
- Provided make-up services on prom, birthdays, and parties
Customer Service Representative/Telemarketer
Media Promotions
08.2004 - 10.2005
- Customer Service operator for the Red and White Fleet Tours and The Green Room Comedy Club, as well as, top telemarketer for the San Francisco Chronicle and SJ Mercury News
- High call volume, spoke with over 100+ callers a day, successfully ranked number one for top sales
- Provided training to new employees and led goal strategy meetings
Education
Bachelor of Arts - International Relations
San Francisco State University
01.2010
Timeline
Executive Assistant to CEO
Timescale
09.2022 - 09.2023
Executive Assistant to Founder/CTO
Aera Technology
04.2021 - 08.2022
Executive Assistant to CEO/HR Coordinator/Personal EA
Realeyes
08.2017 - 04.2021
Executive Assistant
Irdeto
03.2013 - 07.2016
Administrative Assistant
Onyx Pharmaceuticals
07.2012 - 12.2012
Office Manager/Administrative Assistant
BP Solar
04.2011 - 07.2012
Administrative Assistant to Senior Manager
New York Life Insurance Company
05.2008 - 05.2009
Front Desk Coordinator
Truspa
02.2008 - 03.2009
Sales Associate
Bare Escentuals
10.2005 - 07.2006
Customer Service Representative/Telemarketer
Media Promotions
08.2004 - 10.2005
Bachelor of Arts - International Relations
San Francisco State University
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