Michelle Martin
Toronto,ON
Summary
Highly experienced Executive Assistant with over 13 years of expertise in supporting senior executives in legal and tech start-up environments. Proven ability to manage multiple projects, problem-solve, and contribute to the bigger picture. Adept at GSuite and MS Office, with a strong aptitude for learning new platforms, creating processes and policies, and proficient in calendar management.
Overview
17
17
years of professional experience
Work History
Senior Executive Assistant
ApplyBoard Inc.
06.2021 - Current
- Provide comprehensive support to C-Suite, President, and VP across three separate departments
- Mentor new staff within team
- Efficiently manage approximately 15 calendars, ensuring optimal scheduling, coordination and reducing inefficiencies
- Arrange travel and necessary documentation and expenses, driving cost-effective solutions
- Create presentations, tactical decks, and quarterly newsletters to support departmental needs
- Collaborated on development of company policies and procedures tailored to meet specific business requirements
- Facilitate internal communications, and follow-ups with Department staff to ensure completion of necessary tasks and promoting DE&I initiatives and workshops
- Organize team, departmental, company-wide events as well as a member of party planning committee
- Summarize meetings, take minutes and track action items
- Act as liaison between company and Amazon Web Services
- Coordinate townhall meetings, lunch and learns, and technical meetings
- Create and maintain all internal distribution lists
- Circulate and track internal NDAs, ensuring compliance and confidentiality
- Collaborate with cross-functional stakeholders to ensure seamless operations.
Administrative Business Partner
Google LLC
06.2020 - 01.2021
- Managed and oversaw purchase order process, working with accounting and purchasing teams to determine budgets and track spending
- Assessed personnel performance and implemented incentives and team-building events to boost morale
- Enhanced efficiencies across team by preparing meeting materials and taking clear notes for distribution
- Performed range of administrative tasks, including calendar management, travel booking, and facility/equipment scheduling
- Codified office structures and processes to promote teamwork and performance.
Executive Assistant, Administrative Coordinator
North Inc, f.k.a Thalmic Labs
05.2018 - 05.2020
- Acted as barometer for office issues, following up on concerns and implementing appropriate actions
- Responded to emails and facilitated communication processes
- Managed international and domestic travel arrangements for up to 130 staff members
- Facilitated complex high level product planning, allowing identification of gaps in skills and staffing needs
- Transcribed meeting minutes and initiated new projects
- Managed complex calendars to optimize executive availability.
- Organized and coordinated conferences and monthly meetings
- Facilitated training and onboarding for incoming staff
Executive Assistant
Corus Entertainment
06.2011 - 04.2018
- Established and maintained VP's calendar, including all travel arrangements and professional development requirements
- Created and managed departmental budgets and handled expense reports
- Managed privacy inquiries and initiated investigations
- Procured office supplies, furniture, and computer hardware
- Handled employee correspondence and drafted various corporate agreements
- Managed rights database, coordinated interviews, and assisted in various administrative duties
- Assisted in Gmail transition project and United Way Committee.
Senior Legal Administrative Assistant
Stikeman Elliott LLP
04.2007 - 05.2011
- Provided essential administrative support, including document processing, records maintenance, and docket input
- Managed accounts, client records, and expense reimbursements
- Scheduled and coordinated meetings, document revisions, and client billing
- Maintained due diligence rooms for Mergers and Acquisitions.
Education
Paralegal
Durham College of Applied Arts And Technology
Oshawa, Ontario04.2007
Skills
- Executive Assistance
- Project Management
- Communication
- Policy Development
- Event Planning
- Budgeting
- Presentation Creation
- Cross-Functional Collaboration
- Travel Arrangement
- Calendar Management
Languages
English
Native or Bilingual
References
References available upon request.
Timeline
Senior Executive Assistant
ApplyBoard Inc.
06.2021 - Current
Administrative Business Partner
Google LLC
06.2020 - 01.2021
Executive Assistant, Administrative Coordinator
North Inc, f.k.a Thalmic Labs
05.2018 - 05.2020
Executive Assistant
Corus Entertainment
06.2011 - 04.2018
Senior Legal Administrative Assistant
Stikeman Elliott LLP
04.2007 - 05.2011
Paralegal
Durham College of Applied Arts And Technology
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