MICHELLE GALVIS
San Jose
Summary
Experienced with office administration, including managing daily operations and ensuring smooth workflows. Utilizes organizational and leadership skills to maintain efficiency and support team productivity. Knowledge of office software, scheduling, and resource allocation to drive operational success.
Overview
16
16
years of professional experience
Work History
Office Manager / Executive Assistant / Project Manager
Bay Welders, Inc.
11.2019 - Current
- Provide executive-level support including complex scheduling, meetings, communication management, and confidential administrative assistance.
- Prepare agendas, meeting materials, and organize all executive meeting logistics.
- Manage payroll, HR onboarding/offboarding, compliance documentation, vendor communication, and internal staff coordination.
- Attend leadership meetings, take notes, track action items, and ensure timely follow-through.
- Coordinate all executive and field personnel travel logistics.
- Support project management including monthly billing, coordinating fabricators/installers, and ensuring clear communication between departments.
- Lead planning of company meetings, trainings, and team events.
Office Manager (Promoted from Reception & Lead)
Comprehensive Spine and Sports Center
12.2011 - 10.2019
- Rapidly promoted from Receptionist to Front Office Lead, then to Office Manager overseeing a team of 10 administrative employees.
- Managed daily operations including scheduling, patient coordination, insurance verification workflows, and multi-department support.
- Coordinated provider schedules, internal meetings, agendas, and documentation.
- Improved workflow systems to enhance efficiency and communication between administrative and clinical teams.
- Maintained strict confidentiality and professionalism while handling sensitive patient and operational information.
- Trained and onboarded new staff, implemented procedures, and strengthened frontline service quality.
Resident Support Specialist
Palm Valley Apartments
06.2009 - 12.2011
- Supported residents with daily administrative needs, scheduling, and service requests.
- Assisted with lease preparation, move-ins/outs, and coordinated maintenance communication.
- Maintained organized files, resident documentation, and front-office communication.
Education
High School Diploma - Business Administration Coursework
Willow Glen High School
San JoseAssociate of Arts -
San Jose City College
San Jose, California, CASkills
- Google Suite (Calendar, Docs, Sheets, Slides)
- Microsoft Office (Outlook, Excel, Word, PowerPoint)
- Zoom
- Adobe Acrobat
- ADP
- QuickBooks
- Executive support
- Complex scheduling
- Meeting coordination
- Communication management
- Confidential assistance
- Payroll management
- HR onboarding
- Compliance documentation
- Vendor communication
Languages
Spanish
Native or Bilingual
Timeline
Office Manager / Executive Assistant / Project Manager
Bay Welders, Inc.
11.2019 - Current
Office Manager (Promoted from Reception & Lead)
Comprehensive Spine and Sports Center
12.2011 - 10.2019
Resident Support Specialist
Palm Valley Apartments
06.2009 - 12.2011
High School Diploma - Business Administration Coursework
Willow Glen High School
Associate of Arts -
San Jose City College
CORE COMPETENCIES
- Executive Calendar Management
- Meeting & Event Coordination
- Travel & Expense Management
- Cross-Functional Collaboration
- Google Suite & Microsoft Office
- Zoom & Virtual Meeting Support
- Project & Workflow Management
- Document & Presentation Creation