Michele Duke
Brampton,ON
Summary
A detail-oriented, efficient, and organized professional with extensive experience in inventory, purchasing, and Finance systems. Possess strong analytical and problem-solving skills, with the ability to make well thought out decisions. Excellent written and verbal communication skills. Highly trustworthy, discreet, and ethical. Resourceful in the completion of projects, effective at multi-tasking.
Overview
11
11
years of professional experience
Work History
office/operations administrator
Custom Biologics
03.2023 - Current
- Custom biologics
- Perform reception and administrative office duties including receiving deliveries from couriers, answering incoming phone calls, and receiving visitors
- Coordinate the purchasing and receiving of laboratory and office supplies
- Ensure products are stored at the appropriate temperature (e.g
- Refrigerated or frozen)
- Responsible for maintaining procurement records including purchase orders and inventory
- Follow up with vendors on pricing, shipment and delivery
- Compare product deliveries with issued purchase orders to ensure there are no discrepancies
- Create, process, and track the company's purchasing history
- Conduct regular price comparisons to ensure company is getting the best value for products purchased
- Maintain and organize laboratory and office inventory
- Prepare inventory/supply updates upon receipt of products
- Input basic accounting and project management/tracking information into QuickBooks accounting software
- Prepare monthly project expense reports using Microsoft Excel
- Assist with general office tasks including photocopying, preparing shipping labels, coordinating courier shipments and general company hospitality
- Provide general administrative support to the CEO and Head of Quality Operations
- Responsible for management and organization of office documentation (including bills and invoices; recording electricity meter readings) and employee databases (such as vacation)
- Organize and oversee the biohazardous waste pick up (Stericycle) and HWIN account
- Organize paperwork for all outbound shipments
- Maintain the confidentiality of all documents pertaining to the work conducted at
front office administrator
briken
05.2021 - 12.2021
- Coating ltd
- Match packing slips to invoices Enter invoices into Sage 50 once approved for payment Complete payroll in Sage 50 on a weekly basis and cut cheques Complete HST payments Complete payroll taxes payments Reconcile credit card statements on paper Order supplies as requested
- Print Payables report for payment approvals
- Complete weekly AP payments
- Complete collections on accounts with overdue invoices
- Enter work orders into Sage 50 and ensure original copy is signed by shipping co
- Started a deposit log in Excel
- Answer telephones
- Enter client payments into Sage 50
ACCOUNTANT/BOOKKEEPER
DACO ALUMINUM INC
07.2020 - 09.2020
- Match purchase orders to packing slips and update P.O
- Spreadsheet with receiving date
- Match packing slips to invoices and confirm order against receipt Enter invoices into Quickbooks for payment Complete payroll in Quickbooks on a weekly basis and enter into bank for direct deposit Complete HST payments Complete payroll taxes payments Reconcile credit card statements on paper and in Quickbooks Reconcile bank statements on paper and in Quickbooks Order office supplies
- Complete monthly payments by printing cheques or preparing direct payments and visa payments
- Expedite backordered products Complete Statutory Declarations for jobs Enter and create jobs in Quickbooks and create files for same Complete Estimates in Quickbooks for jobs
- Complete letter for Transfer of Title for jobs
PROCUREMENT SPECIALIST/Buyer
EMPACK SPRAYTECH INC
09.2018 - 01.2020
- Process purchase orders in MySys Forward purchase orders to vendors
- Expedite, cancel/defer and ensure purchase orders are aligned to support production need dates
- Serve as a liaison between internal employees and vendor, maintain positive vendor relationships, work with vendors to develop processes and reach agreements surrounding individual situations and issues on behalf of the company Evaluate vendors based on performance and delivery and work to hold vendors to contractual obligations Work with vendors to improve and enhance cost effectiveness, quality, delivery and lead times
- Resolve daily tactical supply chain issues, backorder resolution, open order expediting, lead time management, vendor and/or manufacturer production issues Negotiate and settle with vendors any damage claims, rejections, losses, returns, over shipments, cancellations, and discontinuations
- Enter receiving into MySys Source materials/components as required for potential new customers or as replacement materials/components to existing sources Gather product information for QC/QA approval Monitor levels of materials and reorder as required Source and test products for possible usage for customer orders Maintain Excel spreadsheet of orders for expediting Get quotes from vendors for various items for Lab and/or production
- Attend daily production meetings and weekly new item meeting to ensure to prepare for incoming customer orders and production needs
BUYER
THERAPURE BIOPHARMA INC
02.2012 - 04.2018
- Process requisitions to purchase orders
- Forward purchase orders to vendors
- Expedite, cancel/defer and ensure purchase orders are aligned to support requisition need dates
- Serve as a liaison between requisition creator and vendor, maintain positive vendor relationships, work with vendors to develop processes and reach agreements surrounding individual situations and issues on behalf of the company
- Evaluate vendors based on performance and delivery and work to hold vendors to contractual obligations
- Work with vendors to improve and enhance cost effectiveness, quality, delivery and lead times
- Resolve daily tactical supply chain issues, backorder resolution, open order expediting, lead time management, vendor and/or manufacturer production issues
- Negotiate and settle with vendors any damage claims, rejections, losses, returns, over shipments, cancellations, and discontinuations
- Attend and participate in Therapure/vendor contract negotiations
- Maintain and setup new Vendors on GP
- Source materials/components as required for potential new clients or as replacement materials/components to existing sources
- Gather product information for QC/QA approval for existing approved items or items to be added to the Approved Materials List (AML)
- Monitor inventory levels of stock/warehouse materials and reorder as required
- Maintain and setup new inventory items on GP and Therapure Inventory List on Excel
- Initiate Material Change Notifications based on vendor notifications and forward to correct person
- Assist in the completion of RFC’s or RFP’s as required
Education
Completed Veterinary Assistant course – graduated with highest honours - undefined
Stratford Career Institute
Complered Canine Specialist Course -
Stratford Career Institute
Skills Accpac - 6 year(s) Excel - 10 and more year(s) Microsoft Word - 10 and more year(s) Inventory Control - 10 and more year - undefined
Great
Accounts Payable - 6 year(s) Accomplishments Managing Accounts Receivable Self Study Course Next Level Purchasing - undefined
Year - undefined
Grade 12 Diploma - undefined
Streetsville Secondary School
1982
Skills
- Shipment Processing
- Business Correspondence
- Cultivating Productive Relationships
- Customer Care
- Staff Support
- Maintaining Clean Work Areas
- Accuracy and Efficiency in Documentation
- Verbal and Written Communication
- Operational Efficiency and Safety
- Accounts Payable and Accounts Receivable
- Warehouse Operations
- Sage 50 Accounting
- Logistics Expertise
- Inventory Accuracy
- Inventory Coordination
- Cycle Counting
- Order Inspection
- Office Supplies and Inventory
- Inventory Tracking and Management
- Onboarding
Timeline
office/operations administrator
Custom Biologics
03.2023 - Current
front office administrator
briken
05.2021 - 12.2021
ACCOUNTANT/BOOKKEEPER
DACO ALUMINUM INC
07.2020 - 09.2020
PROCUREMENT SPECIALIST/Buyer
EMPACK SPRAYTECH INC
09.2018 - 01.2020
BUYER
THERAPURE BIOPHARMA INC
02.2012 - 04.2018
Completed Veterinary Assistant course – graduated with highest honours - undefined
Stratford Career Institute
Complered Canine Specialist Course -
Stratford Career Institute
Skills Accpac - 6 year(s) Excel - 10 and more year(s) Microsoft Word - 10 and more year(s) Inventory Control - 10 and more year - undefined
Great
Accounts Payable - 6 year(s) Accomplishments Managing Accounts Receivable Self Study Course Next Level Purchasing - undefined
Year - undefined
Grade 12 Diploma - undefined
Streetsville Secondary School
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