Summary
Overview
Work History
Education
Skills
Timeline
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Michaela Wright

San Francisco

Summary

Detail-oriented Executive Assistant with years of experience supporting senior leadership through efficient calendar management, vendor coordination, and cross-department collaboration. Proven expertise in managing complex operations, coordinating large-scale events, and optimizing program workflows to enhance organizational efficiency. Skilled in budget tracking, vendor relations, and process improvement using tools like Google Workspace, Smartsheets, and Microsoft Office.Adept at balancing multiple priorities, with a strong focus on communication and operational excellence.. Committed to driving seamless program execution and fostering strong partnerships to support business objectives.

Overview

3
3
years of professional experience

Work History

Executive Assistant

Udemy
San Francisco
06.2023 - Current
  • Coordinated and managed complex executive calendars across multiple time zones, scheduling and facilitating over 20 internal and external meetings weekly via Zoom and Microsoft Teams, while ensuring timely follow-up on action items.
  • Streamlined cross-departmental communication using Slack, Asana, and Smart Sheets, improving task completion efficiency by 30% through the implementation of structured workflows and daily recaps.
  • Delivered exceptional customer service by managing 70+ weekly calls, providing timely support to clients and partners, coordinating with vendors, and representing the company at key events.
  • Supported seamless execution of team operations by organizing supply purchases, tracking spending reports, and maintaining consistent communication through platforms like Envoy, ServiceNow, and Google Chat.
  • Played a pivotal role in enhancing team collaboration and productivity by anticipating scheduling needs, preparing virtual meeting logistics, and managing daily operational priorities with minimal supervision.

Administrative Coordinator

Clearlincs
San Francisco
08.2022 - 04.2023
  • Managed vendor relationships by sourcing and coordinating with 20+ external partners to support recurring operations, including biweekly shredding of 100+ lbs of confidential documents, e-waste disposal exceeding 5 tons, and relocation of 20+ large furniture items.
  • Coordinated donation logistics, successfully facilitating the delivery of $500+ worth of school and office supplies to local nonprofits, strengthening community engagement and corporate social responsibility initiatives.
  • Oversaw end-to-end event planning and execution by collaborating with internal departments and clients to align on budgets, logistics, and operational needs, ensuring seamless day-of execution for multiple high-impact events.
  • Maintained and monitored departmental expense tracking systems using Google Sheets and Smartsheets to process travel, catering, and entertainment costs, resulting in improved budget accuracy and on-time task completion.
  • Cultivated cross-functional communication channels to streamline program workflows, enhance team coordination, and support continuous improvement of operational procedures.

Education

High School Diploma -

International Studies Academy
San Francisco, CA

Skills

  • Vendor Management
  • Budget Tracking
  • Event Coordination
  • Project Management
  • Team Collaboration
  • Calendar Management
  • Office Administration
  • Document Handling
  • Stakeholder Communication
  • Inventory Management
  • Travel Coordination
  • Agenda Preparation
  • Process Improvement
  • Time Management
  • Data Confidentiality
  • Microsoft Office
  • Google Workspace
  • Smartsheet Proficiency
  • Problem Solving
  • Data Reporting
  • Task Prioritization

Timeline

Executive Assistant

Udemy
06.2023 - Current

Administrative Coordinator

Clearlincs
08.2022 - 04.2023

High School Diploma -

International Studies Academy

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Michaela Wright