Mercedes Avila

• Spearheaded large-scale campus events, including the Spring Concert and annual Carnival, each drawing over 1,000–8,000 attendees.
• Negotiated contracts with vendors and venues, securing competitive rates and value-added services.
• Managed end-to-end logistics: pre-event planning, venue layouts, vendor coordination, guest check-in, and on-site execution.
• Developed and maintained strong vendor partnerships, unlocking discounts and sponsorship opportunities.
• Oversaw event budgets and processed invoices with precision and timeliness.
• Coordinated internal team schedules, managed event timelines, and communicated critical updates across multiple campus departments.
• Managed event-related expense reports and ensured timely processing of vendor invoices.
• Tracked and updated promotional materials, schedules, and event files to support seamless communication and execution.
• Created event-specific press emails, social media blasts, and organized promotional distribution to increase event attendance.
• Oversaw and trained student volunteers, ensuring readiness for day-of-event responsibilities.
• Assisted in managing talent arrival and on-site logistics for campus-wide events, including DJs and special guests. Highlighted Events

Carnival 2025 – Event Coordinator

• Planned and executed a large-scale campus carnival featuring a Ferris wheel, carnival swings, interactive games, and food trucks.
• Managed all entertainment logistics, including DJ setup, food truck placement, and artist reveal coordination.

Spring Concert 2024 – Co-Lead

• Co-led a sold-out Spring Concert event with 8,000 attendees.
• Organized carnival rides, food vendors, and corporate sponsorships to enhance event experience.
• Designed detailed event maps and layouts for crowd flow and accessibility.

Spring Concert 2025 – Hospitality Coordinator

• Managed hospitality and talent coordination for the Spring Concert 2025.
• Booked trailers and coordinated talent makers to ensure smooth day-of-event experiences.
• Served as the primary point of contact for talent logistics, including arrival times, on-site needs, and comfort arrangements.