Melissa Sevigny
Port Moody,Canada
Summary
Dynamic, discreet Executive Assistant with extensive experience supporting CEOs, Boards, and senior leaders in high-paced, mission-driven environments.
Master of complex calendars, travel, Board governance, confidential handling, and calm problem-solving under pressure. Led a successful full CRM migration to Salesforce Lightning, boosting efficiency and data access.
Known for outstanding judgment, cultural sensitivity (including Indigenous community experience), and building trust across diverse stakeholders. Eager to deliver proactive, high-impact support to a senior executive team.
Overview
21
21
years of professional experience
1
1
year of post-secondary education
Work History
Executive Assistant
Coast Funds
01.2022 - Current
- Supported CEO, Board of Directors, Members, and senior staff.
- Coordinated governance, communications, and operations.
- Prepared board meeting agendas, briefing packages, and minutes.
- Managed complex executive calendars, travel coordination, and meeting logistics.
- Led CRM migration from Salesforce Classic to Salesforce Lightning as project manager.
- Maintained confidentiality with sensitive documents and information.
- Facilitated cross-departmental coordination and weekly team meetings.
- Contributed to corporate culture through event planning and staff engagement.
- Proofread and edited executive documents and communications.
- Assisted with event planning by making travel arrangements and reserving venues when necessary.
Interim Office Administrator
Coast Funds
09.2025 - Current
- Provided administrative support across departments during organizational restructuring.
- Managed shared calendars and internal office coordination.
- Supported governance and HR administrative tasks.
- Assisted with special projects and delegated assignments.
Administrative Associate to HR and the Director of Programs
Vancouver Aboriginal Children & Family Services Society
03.2021 - 01.2022
- Provided confidential administrative support to HR and senior program leadership.
- Edited and developed Indigenous cultural competency training materials.
- Coordinated calendars and logistics for Directors and cross-program meetings.
- Participated in JOSH Safety Committee as management representative.
- Managed multiple concurrent projects and provided status updates.
- Organized training programs and produced HR compliance documentation.
Administrative Assistant
Vancouver Aboriginal Children & Family Services Society
01.2020 - 03.2021
- Provided administrative support across departments.
- Managed documentation, filing, and correspondence.
- Delivered front desk support and responded to public inquiries.
Office Coordinator
Divine Botanicals
01.2018 - 09.2018
- Managed customer communications, order processing, and fulfillment.
- Resolved service issues and escalated complex cases.
- Developed SOPs for order processing and shipping.
- Created promotional emails and product images using Photoshop and Gimp.
Office Administrator
Astronutrition.com
05.2005 - 12.2017
- Managed bookkeeping: invoices, payroll, COGS, and bank transactions using QuickBooks desktop and QuickBooks online.
- Completed Worksafe BC quarterly reporting.
- Payroll reporting for employees and subcontractors.
- Developed SOPs for order processing and inventory workflows.
- Recruited and trained new staff through online platforms like Upwork and Fiverr.
- Created bi-weekly newsletters using IContact and product banners.
- Inventory Manager: Sourced vendors, negotiated pricing, and handled inventory management.
Education
Foundations of Project Management
10.2025 - 10.2025
Occupational First Aid Level 2 (OFA Level 2)
04.2024 - 04.2024
Medical Office Assistance -
01.2000 - 12.2000
Skills
- Board and governance support
- Meeting agendas, minutes, and briefing materials
- Confidential communication handling
- Project coordination
- Salesforce (Classic and Lightning)
- Microsoft Office 365 (Outlook, Word, Excel)
- QuickBooks (Online and Desktop)
- Adobe Photoshop, Gimp
- Workflow optimization
- Cross-department collaboration
- Communication and interpersonal skills
- Indigenous community engagement
- Administrative support
- E-commerce platforms (Zen Cart, Magento, Amazon)
- Executive calendar management
Timeline
Coursera - , Foundations of Project Management
10.2025 - 10.2025
Interim Office Administrator - Coast Funds
09.2025 - Current
St. John's Ambulance - , Occupational First Aid Level 2 (OFA Level 2)
04.2024 - 04.2024
Executive Assistant - Coast Funds
01.2022 - Current
Administrative Associate to HR and the Director of Programs - Vancouver Aboriginal Children & Family Services Society
03.2021 - 01.2022
Administrative Assistant - Vancouver Aboriginal Children & Family Services Society
01.2020 - 03.2021
Office Coordinator - Divine Botanicals
01.2018 - 09.2018
Office Administrator - Astronutrition.com
05.2005 - 12.2017
Sprott Shaw Community College - Medical Office Assistance,
01.2000 - 12.2000