Melissa Ruiz
North Vancouver,Canada
Summary
Office Assistant with experience in providing optimal assistance to various companies, enabling them to focus on their overall business goals. Demonstrated superior administrative and clerical skills and a strong commitment to supporting the office staff. Experienced in a fast-paced office environment and keenly interested in the bookkeeping & accounting world. A dedicated and efficient professional seeking to leverage organizational, communication, and analytical skills to further a career in the accounting field and contribute to the success of the company.
Overview
7
7
years of professional experience
Work History
Office Assistant
L.R. Brager & Associates
01.2024 - Current
- Created, maintained, and organized client files, including detailed documentation, scanning, filing, and tracking of received and sent information
- Assisted with preparing Financial statement packages for Business returns
- Coordinated and updated office procedures and policies with the firm’s principal
- Managed client payments using QuickBooks and handled collections with clients
- Assisted with accounting and tax projects including business tax returns and personal tax returns, during Tax Season.
- Managed payroll transactions and creation of paystubs
- Maintained inventory of office supplies and placed orders
- Basic bookkeeping, reconciled bank statements and bank statements and credit card accounts for accuracy and completeness
Administrative Assistant
Webster Engineering Ltd.
04.2022 - 01.2024
- Managed front-line client interactions, answered phones, and ensured professional service
- Organized office supplies, handled ordering inventory, and managed employee timesheets
- Prepared and edited letters, transmittals, reports, and fee proposals, and managed invoicing, and accounts receivable/payable
- Managed payments via e-transfer and cheques, maintaining accurate transaction records
- Supported payroll processing, tracked sick and holiday time, and assisted with the migration to new software systems to improve efficiency
- Coordinated printing, copying, office event planning, and organized couriers and mail distribution
- Managed monthly invoices and provided follow-up for unpaid invoices
Receptionist/Administrative Assistant
Jim Pattison Volvo North Vancouver
11.2021 - 04.2022
- Managed reception duties, including greeting visitors and handling over 100 phone calls daily.
- Managed physical and digital files, monitored employee timesheets, and updated reports
- Ordered office supplies and maintained inventory
- Scheduled car service appointments and cancellations
- Assisted with accounting and administrative duties, such as data entry, generating reports, timesheet records for paying staff, stat pay calendar, and keeping a record of expenses
- Collected payments for customers, made receipts, and refunds, kept track of each of them, deposited cash and checks to the bank, and generated daily reports
- Coordinated incoming and outgoing mail/Courier
Category Manager
PSM Asesores
10.2018 - 07.2021
- Developed marketing strategies for soda and water categories, leveraging sales analysis techniques
- Created operational tools, including scorecards, sales reports, and business presentations for The Coca-Cola Company
- Managed Access databases, converting complex data into actionable insights
- Automated sales reports and product assortments, reducing work time and minimizing errors
- Conducted thorough market research to obtain a detailed understanding of consumer needs and trends to maximize sales
- Adjusted sales strategies to mitigate losses during the COVID-19 pandemic
Marketing Assistant
Dish Mexico, Telecomunicaciones
11.2017 - 03.2018
- Promoted after probation period as a trainee
- Successfully managed marketing strategies to attract new customers and promote usage of the company´s streaming platforms
- Reviewed historical data and secured customer information to advise strategic campaign development
Education
Bookkepping Course - Accounting
Burnaby Community & Continuing Education
Burnaby, BCPayroll Course - Accouting
Burnaby Community & Continuing Education
Burnaby, BCBBA - International Business
IPN ESCA
Mexico CitySkills
- Microsoft Office
- CaseWare
- TaxCycle
- QuickBooks Online
- QuickBooks Desktop
- Teams
- Outlook
- Office Management
- Basic Accounting
- Bookkeeping
- Data Entry
- Customer Service
- Accounts Payable
- Accounts Receivable
- Payroll Management
- Marketing Strategies
- Problem-Solving
- Organizational Skills
- Multitasking
- Filing
- Attention to detail
Languages
English
Spanish
French
Limited Working
Interests
Physical Fitness and Wellness
Outdoor Activities
Culinary and Food
Technology
Timeline
Office Assistant
L.R. Brager & Associates
01.2024 - Current
Administrative Assistant
Webster Engineering Ltd.
04.2022 - 01.2024
Receptionist/Administrative Assistant
Jim Pattison Volvo North Vancouver
11.2021 - 04.2022
Category Manager
PSM Asesores
10.2018 - 07.2021
Marketing Assistant
Dish Mexico, Telecomunicaciones
11.2017 - 03.2018
Bookkepping Course - Accounting
Burnaby Community & Continuing Education
Payroll Course - Accouting
Burnaby Community & Continuing Education
BBA - International Business
IPN ESCA
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