Melina Duenas Perez
Long Beach
Summary
Administrative Officer with numerous years of experience in executive level support and organization. Have been successful in managing a grants program within the organization and proven record of continuous monitoring and leading grants to successful submission. Have experience in project management and utilizing different software to track them.
Overview
23
23
years of professional experience
Work History
Library Analyst/ Administrative Officer III
UCLA Library
01.2019 - Current
- Managed several projects in relation to space design and renovations
- Supported Dean level heads of departments/ groups within the Library
- Managed the Pre-Award and collaborated in the Post-Award process for all UCLA Library grants/ proposals and awards
- Was in charge of purchasing and reimbursements as well as handle issues to train others in regards to policy
- Trained staff on UCLA/UC policy in regards to contracts and grants
- Utilized different systems within UCLA, was able to create reports
- Worked as the liaison for campus facilities and design work on behalf of the UCLA Library
- Was in charge of setting up meetings, travel arrangements and helped in event planning
Administration Coordinator
UCLA Library
01.2017 - 01.2019
- Support two assistant dean level administrators also known as Associate University Librarians and all their related units
- Responsible for arranging meetings, transportation, making travel arrangements and venue arrangement as well as processing reimbursements
- Responsible for keeping calendars, room reservations and logistics of numerous meetings
- Responsible for pre-award and proposal intake, coordinating meetings in relation to grants and contracts
- Participated in trainings in order to be able to submit and cooperate in studies involving human subjects
- Participated in a number of classes in order to be able to track contract awards and follow them to completion
- Attended classes in order to be able to conduct inventory and asset management for the organization
- Worked with UCLA specific database systems including, but not limited to: Bruin Buy (purchasing), Travel Express (reimbursements), UCLA OASIS, Accounting/UCLA QDB (basic accounting database), AMS (asset management), PAMS (pre award management system), FSR (facilities), ITS (Information Technology Services)
- Responsible for purchasing for a number of units within the UCLA Library and worked closely with the Library Business Services office
- Responsible for helping coordinate contracts and grants meetings, and worked closely with the CFO in order to work with different types of compliance within the Library
- Currently serve as the equipment custodian, facilities/building co-coordinator, and parking coordinator for the unit
- Serve numerous units within the library that fall under the Associate University Librarians portfolio
- Attend all facilities related meetings, submit facilities requests and trouble tickets, serve as point of contact for all facilities related issues for the unit.
Office Manager
NN/LM PSR at the UCLA Biomedical Library
01.2008 - 01.2017
- Supported all daily office operations and needs which include providing administrative support to 6 professional staff, which can extend to the overall library if need be
- Responsible for arranging meetings, transportation, making travel arrangements and venue arrangement as well as processing reimbursements
- Work with a NIH/National Library of Medicine issued contract and smaller proposals within the larger contract; this includes but is not limited to working with UCLA's purchasing, contracts and grants office and outside subcontractors
- Responsible for cooperating in budgeting of a~1.5 million yearly budget, reading ledgers, making projections and using basic accounting principles and federal standards for federal contracts
- Inputted reports for NIH/NLM and helped respond to related inquiries related to budget and program.
Information Officer/ Administrative Assistant
UCLA School of Dentistry
01.2005 - 01.2008
- Served as Information Officer for the UCLA School of Dentistry, Student Affairs Office
- Provided information to hundreds of prospective students and more than 300 current students, this may include but is not limited to writing letters of enrollment and verification of attendance
- Supported application process by helping organize material submitted by applicants as well as sending out information as needed
- Coordinated special events including workshops, and assist the office with events such as commencement, senior banquet and awards ceremonies
- Provided other administrative support including typing correspondence and updating the student affairs website.
Bridal Consultant
Bloomingdale's Federated Company
01.2005 - 01.2006
- Helped over 100 brides plan their registries, notifying them and their bridal parties of sales, bridal events and special events that would benefit their registries
- Used cash register to perform transactions, located merchandise from other stores, answered customer questions/concerns, and took phone order for merchandise
- Interacted with customers by assisting them with their overall shopping experience
- Attended service trainings, including customer service training, cash register training, and inventory trainings
- Handled gift registries online, took merchandise orders, helped conduct in-store inventory.
Coordinator, Community Programs Office, Student Retention Center
Student Affairs, UCLA
01.2001 - 01.2005
- Read and interpreted UCLA Degree Progress Reports/Transcripts for over a 80+ student caseload of traditional, academic probation and transfer students
- Became familiar with University academic policies, major/minor requirements, campus resources
- Guided students through major requirements and provided students with relevant resources on and off campus
- Coordinated staff developments and worked with the administrative team to tackle staff issues
- Compiled budget estimates for project operation and planned events
- Reviewed and evaluated activities of thirteen counselors to ensure that appropriate counseling occurred and had regular follow ups with those that needed additional guidance in order to meet project goals
- Created and coordinated at least three workshops each quarter
- Selected topic, developed agenda, speakers, advertised event and performed various administrative support functions
- Created an effective holistic counseling curriculum, which focused on academic, personal/social and career development for the student population that the program served
- Served as counselor and academic outreach coordinator for the Student Retention Center.
Education
Master of Arts - Guidance and Counseling
Loyola Marymount
Los Angeles, CA01.2010
Bachelor of Arts - Spanish Literature
University of California - Los Angeles
Los Angeles, CA01.2005
Skills
- Proficient in Microsoft Office Suite, this includes excel and publisher, have some web making experience and html encoding as well as have database building experience
- Fluent in reading and writing Spanish
- Have translating skills; this includes translating research protocols from English to Spanish
- Have accounting experience (ledger reading, running reports)
- Have contract/budget/grant writing experience
- Have experience counseling (student/academic) which includes taking a rigorous counseling course load as part of my Master's program
- Proficient in UCLA specific databases such as travel express, QDB and Bruin Buy; amongst others
Accomplishments
- Completed UCLA Professional Development Program in 2022
- Completed UCLA Staff Enrichment Program in 2017
- Received numerous staff recognitions for excellent work and collaboration through the Staff Appreciation and Recognition Plan
Awards Activities
- Graduate of the Staff Enrichment Program at UCLA
- UCLA Women for Change award (undergraduate award)
- UCLA Campus Human Resources Completion of Admin Certificate 2015
Timeline
Library Analyst/ Administrative Officer III
UCLA Library
01.2019 - Current
Administration Coordinator
UCLA Library
01.2017 - 01.2019
Office Manager
NN/LM PSR at the UCLA Biomedical Library
01.2008 - 01.2017
Information Officer/ Administrative Assistant
UCLA School of Dentistry
01.2005 - 01.2008
Bridal Consultant
Bloomingdale's Federated Company
01.2005 - 01.2006
Coordinator, Community Programs Office, Student Retention Center
Student Affairs, UCLA
01.2001 - 01.2005
Master of Arts - Guidance and Counseling
Loyola Marymount
Bachelor of Arts - Spanish Literature
University of California - Los Angeles
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