MEGAN PARMLEY
Fair Oaks,CA
Summary
Dedicated and detail-oriented with a proven track record of providing exceptional support to executives and teams across various industries. Possessing excellent organizational and communication skills and prioritizing tasks to ensure efficient workflow. With a strong ability to adapt to fast-paced environments and handle multiple responsibilities simultaneously, I contribute to enhanced productivity and seamless office functionality. My proficiency in office software and technology, coupled with a commitment to maintaining confidentiality and discretion, enables me to consistently meet and exceed expectations. Seeking to leverage my expertise to contribute to the success of a dynamic organization by providing top-notch administrative support.
Overview
9
9
years of professional experience
Work History
Litigation Legal Secretary
DEL RIO & CARAWAY, P.C.
11.2023 - Current
- Provides comprehensive support to a Partner and three Associates, effectively managing caseloads.
- Drafting and formatting legal documents, such as pleadings, motions, subpoenas, discovery documents, and trial exhibits, ensuring filings comply with court rules and deadlines.
- Scheduling court dates, depositions, meetings with clients, and coordinating with experts, witnesses, and opposing counsel.
- Communicating with clients to collect case-related information, providing updates on the status of a case, and relaying messages between clients and attorneys.
- Conducting basic legal research or assists attorneys with research tasks related to case preparation.
- Filing legal documents with the court in multiple counties.
- Assisting attorneys in preparing for trial, including organizing exhibits, coordinating witnesses, and ensuring that all necessary documentation is available.
Administrative Assistant (Contractor)
KINDER MORGAN
07.2023 - 10.2023
- Assisted Director of Operations and Regional Managers in their respective roles.
- Processed regional invoices within Lawson Accounts Payable system, PAWS and troubleshoot accounts payable issues.
- Handled vendor invoices, verified coding, reconciled purchase orders and documents approvals.
- Requisitions supplies and equipment and arranged for appropriate maintenance service for repair of office equipment.
- Maintained regional vehicle details, which involved tracking monthly mileage and commute data.
- Offered support and assistance to Operations Administrator on as-needed basis.
- Received and distributed incoming mail and digital correspondence.
- Proofread and edited documents and reports for staff.
- Maintained scheduling and event calendars for staff meetings and trainings.
- Ordered and distributed office supplies.
Office/Payroll Administrator, Manager
KDF FORESTRY, INC
07.2021 - 01.2023
- Managed payroll processes, including timecard verification, payroll processing, and distributing checks/pay stubs to standard and unionized employees.
- Streamlined new hire onboarding process, ensuring compliance with policies and regulations.
- Coordinated orientation sessions, training, and screenings with HR and hiring teams.
- Conducted pre-employment checks for eligibility verification.
- Administered billing, data entry, and expense reports, ensuring accuracy and adherence to financial procedures, while maintaining meticulous records.
- Managed office supplies inventory orders and mail handling.
- Reviewed and approved invoices, coordinating with vendors to resolve any discrepancies.
- Organized office operations, procedures, and maintained employee and crew rosters.
- Monitored company vehicles through various tracking systems and maintained vehicle records.
- Arranged and coordinated company business travel.
- Collaborated with PG&E on work requests, ensuring accurate documentation, billing, and tree count verification.
- Printed, distributed, and retrieved generated PG&E work requests to and from General Foremen for processing and billing.
Legal Secretary
DREYER BABICH BUCCOLA WOOD CAMPORA, LLP
02.2019 - 03.2021
- Provided comprehensive support to a Partner and four Associates, effectively managing personal injury caseloads.
- Initiated new cases, prepared legal documents, and ensured compliance with deadlines.
- Generated professional correspondence to clients, opposing counsel, and courts.
- Filed and served documents across multiple counties, ensuring accuracy and adherence to legal requirements.
- Maintained organized case lists and trial schedules for multiple attorneys.
- Assisted attorneys with various administrative tasks, including appointment scheduling, calendar management, and travel arrangements.
- Implemented efficient document management systems by scanning incoming mail into electronic folders while also maintaining hard copies in file cabinets.
Overflow Secretary/Secretarial Assistant
CUTTER LAW, P.C
01.2016 - 06.2018
- Provided support in personal injury, products liability, and mass tort cases.
- Managed mail, reception relief, and document production.
- Drafted legal documents and correspondence.
- Maintained case lists and trial lists for multiple attorneys.
- Attended and transcribed defense medical exams.
Education
Bachelor of Science - Business Administration, Accountancy
California State University, Sacramento
Sacramento, CA12.2010
Skills
- Attention to Detail
- Critical Thinking
- Problem-solving
- Time Management
- Organization
- Multi-tasking
- Self-motivated
- Punctual and Reliable
- Research and Data Analysis
- Data Entry
- Court filing procedures
- Trial preparation
- Legal terminology
- Software: Microsoft Office, Citrix, Ariba, PAWs, Lawson, Smart Office, SAP, ADP, Excel, QuickBooks, Amicus, Legal Solutions, Needles, LexisNexis, Worldox, Westlaw, Compulaw, Essential Forms, NetDocs, CasePeer
Timeline
Litigation Legal Secretary
DEL RIO & CARAWAY, P.C.
11.2023 - Current
Administrative Assistant (Contractor)
KINDER MORGAN
07.2023 - 10.2023
Office/Payroll Administrator, Manager
KDF FORESTRY, INC
07.2021 - 01.2023
Legal Secretary
DREYER BABICH BUCCOLA WOOD CAMPORA, LLP
02.2019 - 03.2021
Overflow Secretary/Secretarial Assistant
CUTTER LAW, P.C
01.2016 - 06.2018
Bachelor of Science - Business Administration, Accountancy
California State University, Sacramento
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