Megan Bexfield
Toronto,Canada
Summary
Detail-oriented Event Professional with a Bachelor of Commerce in Hospitality & Tourism Management. Expertise in event coordination, encompassing vendor management, budget oversight, logistics planning, and stakeholder communication. Manages complex event operations, including rooming lists and travel manifests, ensuring efficient delivery and positive client experiences.
Overview
9
9
years of professional experience
Work History
Events Coordinator
Sandbox Events Inc
Toronto, Canada
02.2025 - Current
- Consult with clients to understand event objectives, vision, and budget parameters to support successful program delivery.
- Coordinate event logistics including venue requirements, catering, audiovisual needs, décor, transportation, and external vendors.
- Manage detailed project timelines and planning documents to ensure deadlines and deliverables are achieved.
- Developed and tracked event budgets to ensure cost control and accurate financial reconciliation.
- Coordinated supplier sourcing, vendor communications, and contract documentation to facilitate smooth event operations.
- Support end-to-end event planning including pre-event logistics, onsite coordination, and post-event reconciliation.
- Maintain project documentation including run-of-show documents, planning templates, and operational guides.
- Provided onsite support to ensure seamless execution and enhance client satisfaction.
Meeting & Events Coordinator
Six Sense Strategy Group
Toronto, Canada
11.2023 - 01.2025
- Coordinate logistics for 80+ corporate meetings and events annually, ensuring seamless execution from planning through post-event reconciliation.
- Coordinated accommodations, transportation, catering, audiovisual requirements, and event documentation for programs with up to 100 attendees, ensuring all logistical aspects were addressed.
- Delivered onsite event support for national and international events, overseeing suppliers and resolving logistical challenges in real time.
- Oversee vendor sourcing, negotiations, and contract management, achieving a 12% reduction in supplier costs.
- Manage travel manifests, rooming lists, and attendee communications to ensure operational accuracy.
- Maintain detailed event documentation including invitations, agendas, presentations, and operational run-of-show materials.
- Monitored project expenses and facilitated post-event financial reconciliation and reporting.
- Utilize event technology platforms including Cvent, Asana, Monday.com, and Microsoft Office to manage timelines and deliverables.
Senior Account Executive
ecobee
Toronto, Canada
07.2021 - 11.2023
- Led presentations and partner engagement initiatives that drove brand visibility and contributed to market growth.
- Managed strategic client relationships and collaborated with marketing teams to enhance trade shows, partner events, and industry activations impact.
- Utilized CRM systems and sales analytics to inform strategic territory planning and foster customer growth.
Event Account Coordinator
Communiqué Incentives Inc.
Toronto, Canada
12.2019 - 03.2020
- Coordinated planning and execution of corporate meetings and incentive programs, managing logistics such as travel manifests, hotel confirmations, and attendee communications to ensure seamless event experiences.
- Coordinated vendor services and negotiated pricing to reduce overall program costs by 10%.
- Managed RSVP tracking and attendee documentation to ensure accurate guest management.
- Created post-event surveys and analyzed attendee feedback to identify insights for enhancing future program experiences.
- Maintained comprehensive financial records, including estimates, invoices, and purchase orders, to support accurate budgeting and financial oversight.
Lead Account Executive, Sales & Events
ME To WE
Toronto, Canada
05.2017 - 11.2019
- Generated $750K in event-related business and supported high-profile client engagement initiatives.
- Planned and executed 15+ corporate events, fundraisers, and VIP programs annually.
- Coordinated event logistics, overseeing venue selection, travel arrangements, and program agendas to ensure seamless execution.
- Delivered presentations and facilitated cross-department collaboration for large-scale programs, enhancing stakeholder engagement.
Education
Bachelor of Commerce (B. Com) - Hospitality and Tourism Management
Humber College
Skills
- Event Planning & Coordination
- Project Management
- Customer Engagement & Service Excellence
- Collaborative Team Leadership
- Sales Leadership & Strategy
- Strategic Negotiation & Closing
- Integrated Marketing Strategies
- Analytical Problem-Solving
- Interpersonal & Communication Skills
Websites
Timeline
Events Coordinator
Sandbox Events Inc
02.2025 - Current
Meeting & Events Coordinator
Six Sense Strategy Group
11.2023 - 01.2025
Senior Account Executive
ecobee
07.2021 - 11.2023
Event Account Coordinator
Communiqué Incentives Inc.
12.2019 - 03.2020
Lead Account Executive, Sales & Events
ME To WE
05.2017 - 11.2019
Bachelor of Commerce (B. Com) - Hospitality and Tourism Management
Humber College