Meet Pandya
Ottawa,ON
Summary
CAPM certified professional with working experience of more the 6 years in managing and executing projects. Talented Project Coordinator focused on promoting team adaptability and cohesion ensuring the project has been monitored and coordinated properly with the team analyzing risks and mitigating issues with risk management plans. Worked on multiple projects based on work breakdown structures envisioning milestones to be completed on time and within budget. Highly driven and passionate working with teams on projects to achieve goals working in a fast paced and dynamic environment.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Project Coordinator
ST. JOHN AMBULANCE
06.2022 - Current
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Responded to requests for information on materials to inquiring parties.
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Maintained database and spreadsheets with accurate inventory and status.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Kept projects on schedule and within budget while serving as project leader.
- Monitored subcontractor operations and applied effective time, resource, and money management strategies to delivery under-budget project completion.
- Developed and implemented risk mitigation plan to reduce potential project delays and costs.
- Developed and maintained project documentation for reliable records.
- Generated weekly and monthly status reports for helpful progress tracking.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
Project Assistant
St. John Ambulance
11.2021 - 05.2022
- Prepare schedules and ensure that milestones are achieved based on action plan to execute project aligning with scope of project to meet deadlines
- Handled administrative duties, filing, and errands.
- Provided technical support to project stakeholders to help meet project objectives.
- Monitored project progress, identified risks and took corrective action as needed.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Recruited and oversaw personnel to achieve performance and quality targets.
- Analyzed project performance data to identify areas of improvement.
- Prepare invoices and process payments including supporting reports, and processing AR
- Completed multiple tasks simultaneously to optimize project completion
- Provided assistance with preparation of project-related reports, manuscripts and presentations
Project Coordinator
PROPERTY MAINTENANCE CONSULTANCY
05.2021 - 11.2021
- Assessing the risk management plan and taking measures to track progress of risks and identifies issues specific to regulations, programs and guidelines
- Held construction progress and regular status meetings with project team.
- Attended on-site meetings with subcontractors and clients per month.
- Formulated quality assurance and safety standards to comply with construction plans.
- Kept sites compliant with OSHA, state, and local regulations to prevent unnecessary risks.
- Collaborated with contractors, architects, engineers, and public agencies to complete projects within timeline limitations and budget constraints.
- Surveyed sites to determine material needs and accurately manage inventories and budgets.
- Communicated daily with vendors to keep project fully operational.
- Prepared closeout report and delivered high quality work on budgetary and scope constraint.
Project Coordinator
INTERACTIVE MANPOWER SOLUTIONS
06.2018 - 07.2019
- Assist Project Managers in maintaining project documentation logs including permits, tenders, checklists and construction drawings
- Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
- Managed resource estimates, project timeline, project milestones, task dependencies and critical path.
- Review and submit shop drawings to contractors and assemble drawings and packages for team review
- Monitoring the project activity at each stage and flagging the key issue to the project team and documenting change orders
- Conducting monthly project meetings to review project progress, current cost projections and change orders issued to date
- Communicated with the project team to assist with the monitoring and control of budgets and schedules to deliver as per timeline
- Plan and generate the operational work reports on Power BI to get maximum output for the team's review
- Recruited and oversaw personnel to achieve performance and quality targets.
- Managed and controlled project scope and the change control process to assure that projects complete according to schedule and within budget.
- Created job files for each project and maintained current data in each file.
Project Coordinator
HOPE INTERNATIONAL PVT. LTD
06.2016 - 09.2018
- Create project charter and validate it with project plans by updating based on scope requirements
- Maintain up-to-date, accurate documents for project including drawings, plans, submittals, document logs and purchase orders
- Creating and reviewing quality documentation, engineering documentation, and writing technical documentation to evaluate efficiency and cost of project to facilitate changes
- Prepared meeting agendas and minutes for distribution and record keeping.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Planned, designed, and scheduled phases for large projects.
- Managed projects from procurement to commission.
- Directed day-to-day operational aspects of project and scope and monitored progress of construction activities.
- Obtained building and specialty permits from local jurisdictional agencies.
- Achieved maximum cost effectiveness by providing value engineering for construction means and methods.
- Read and interpreted blueprints in construction software before planning or delegating days work to our project team.
- Remained up-to-date on best housing and building practices and negotiated pricing and schedules.
Education
Post Graduate Certificate - Marketing Management
Algonquin College
Ottawa, ON05.2021
Post Grad Certificate - Project Management
Algonquin College
Ottawa, ON05.2020
Bachelor of Engineering -
Gujarat Technical University
Ahmedabad, IN06.2018
Skills
- Accountability
- Negotiation
- Scheduling
- Estimation
- Risk Analysis
- Conflict Management
- Lean Management
- Time Management
- Detail-oriented
- Problem-solving
- Adaptability
- Quality Assurance and Control
Certification
CAPM (Certified Associate in Project Management) PMI – May 2022 - May 2025
Lean Six Sigma Foundations - Dec 2019
Google Analytics - April 2021
Medical First Responder- St. John Ambulance - May 2023 - May 2026
Standard First Aid CPR and BLS - July 2022- July 2025
Mental Health and Wellness for the Workplace - June 2022
Languages
English
Full Professional
French
Elementary
Gujarati
Native or Bilingual
Hindi
Full Professional
Timeline
Project Coordinator
ST. JOHN AMBULANCE
06.2022 - Current
Project Assistant
St. John Ambulance
11.2021 - 05.2022
Project Coordinator
PROPERTY MAINTENANCE CONSULTANCY
05.2021 - 11.2021
Project Coordinator
INTERACTIVE MANPOWER SOLUTIONS
06.2018 - 07.2019
Project Coordinator
HOPE INTERNATIONAL PVT. LTD
06.2016 - 09.2018
Post Graduate Certificate - Marketing Management
Algonquin College
Post Grad Certificate - Project Management
Algonquin College
Bachelor of Engineering -
Gujarat Technical University
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