Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic
Mayrose Gregorios

Mayrose Gregorios

Innisfil,ON

Summary

CAREER PROFILE

  • A diligent, enthusiastic, discreet, self-starter with solid experience in top executive and board/governance support, administration, complex calendar management, project management, event planning, and execution
  • Has years of experience supporting the board of directors and committee members, high profile volunteers, club members, senior management team, and staff
  • Has extensive experience providing high energy client-focused services and building relationships with various stakeholders: members, donors, patients, volunteers, staff across organizations, and colleagues.

Overview

32
32
years of professional experience
1
1
Certification

Work History

EXECUTIVE ASSISTANT TO THE GM & COO

Toronto Cricket Skating & Curling Club
Toronto
09.2015 - Current
  • Supports the GM & COO, prioritizing items and boosting productivity
  • Manages the complex calendars of the GM/COO, the president, the board of directors and committees
  • Provides administrative and logistical support for the board and committees (Finance, Audit, & Risk; Pension; Governance; Nomination; Diversity, Accessibility, Inclusion, and Respect; Club Life; Facilities; Master Plan; Strategic Plan; and House Rules)
  • Leads cross-functional teams to deliver successful projects on time and within budget, enhancing operational efficiency and members' experience
  • Plans, facilitates, and records meetings (agenda development according to work plans and organizational priorities, meeting materials preparation, distribution, and logistics coordination)
  • Keeps track of action plans arising from board and committee meetings, legal requirements, including items for by-law amendments
  • Researches and prepares presentation materials and coordinates with speakers/presenters
  • Developed and maintains board motions registry and minutes book
  • Tracks memberships of all board committees and ad hoc committees
  • Coordinates onboarding of incoming board members and sets up board orientation sessions including tours, development and updating of orientation materials and board handbook
  • Conducts board evaluations and surveys using survey monkey
  • Drafts strategic plans, business plans, annual operation plans/budget, white paper, letters, and memos
  • Oversees and assists with updating of governance model provisions and committees’ terms of reference
  • Assists in the development of company policies and procedures, eliminating silos, streamlining processes, and promoting efficiency and team work
  • Does research and other special projects as assigned by the GM/COO and club president
  • Organizes annual general meetings, special events, socials, past presidents’ forums, and retreats
  • Manages board portal content, electronic files, and archiving
  • Coordinates and executes initiatives for governance process improvements
  • Arranges local and international travels
  • Facilitates expense reports, reimbursements, and insurances
  • As a member of Joint Health & Safety Committee: conducts workplace safety inspections, evaluates risks, and recommends course of actions to ensure workplace safety
  • Sets up speaker series for staff (e.g., mental health, physical wellness, and financial management)
  • Developed and managed RFP for the Club’s Master Plan consultants.

REAL ESTATE PROPERTY INVESTOR/PROPERTY MANAGER

Ztillion Holdings Ltd.
01.2005 - 01.2022
  • Co-managed family’s real estate investments which included prospecting and purchasing of properties, recruiting, and screening of tenants
  • Liaised with land use planner, surveyors, accountant, banks
  • Coordinated with city planning staff, skilled trades, and suppliers
  • Created master plan, business plans, and annual plans
  • Kept track of budget and expenses
  • Developed and implemented policies and procedures to facilitate and ensure the integrity of processes
  • Handled procurement of supplies and inventories
  • Managed maintenance and repairs of properties
  • Negotiated and kept track of contracts and insurance coverages
  • Trained staff.

EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

Bridgepoint Foundation
04.2010 - 12.2013
  • Managed the calendar and activities of the President & CEO, board and committee chairs as well as other key fundraising volunteers
  • Provided strategic and administrative support to the President & CEO (managing volunteer engagement, best practice and compensation surveys, mentorship initiatives, performance analyses, business plans, strategic plan, and corporate budget)
  • Triaged workflow and ensured effective and efficient internal and external communication
  • Prepared comprehensive briefing materials for meetings, enabling the President & CEO to have solid data-based decisions
  • Provided support for the Board, Executive, Nominating & Recruitment, Finance & Audit, and Strategic Planning Task Force (agenda, minutes, presentation materials, meeting packages, catering, teleconferencing)
  • Developed and managed departmental budget
  • Liaised with Foundation controllers, hospital management, human resources department, staff, and volunteers
  • Facilitated expense reimbursement requests, contracts, payables, and purchase orders
  • Provided leadership and mentorship role to receptionist and junior administrative assistants
  • Managed time reports, vacation schedules, and office supplies inventory
  • Planned and executed special events and projects, on time and on budget
  • Handled corporate files, board book, motions registry, and electronic/hard copy files
  • Provided general campaign support such as developing briefing/call notes, moves management, and setting up solicitation calls
  • Organized tours for prospective donors and stewardship events for donors
  • Managed annual general meetings, orientations, board galas, donor recognition events, and retreats
  • Supported the President’s volunteer leadership (Association for Healthcare Philanthropy, Association of Fundraising Professionals, Toronto Cricket Club, York Schulich, and Trillium Foundation).

EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

North York General Hospital Foundation
10.2001 - 04.2010
  • Managed and supported the President and CEO, Board of Governors, Executive, Nomination and Governance, Governors Council, Development Council and staff/family campaign and other task forces (agenda, minutes, materials, AGMs, board orientations, retreats, annual galas, board surveys, board portal)
  • Took care of complex scheduling for the President & CEO as well as key volunteers, ensuring that they were well-prepared for their meetings
  • Strategized and oversaw execution of hospital staff family fundraising campaign
  • Assisted in prospecting, volunteer engagement, solicitation, and stewardship moves management
  • Provided support for HR, time reports, payroll, and office management initiatives
  • Supervised and mentored junior administrative assistants
  • Prepared, managed, and tracked corporate budget and expenses
  • Drafted correspondence, memos, and reports
  • Researched and developed power point presentation materials
  • Arranged corporate travels including group delegation trip overseas
  • Prepared expense reimbursements, insurance claims, and cheque requisitions
  • Engaged, nurtured, and managed volunteers for administrative and special events support
  • Collaborated with other healthcare foundation CEOs, representing the CEO in organizing local and international conferences
  • Supported the President’s volunteer and professional activities.

Sr. Admin. Assistant to VP & CDO

The Hospital For Sick Children Foundation
10.1992 - 06.2000
  • Provided administrative and executive support to the Vice President and Chief Development Officer
  • Managed complex calendar of executives
  • Arranged local and international travels for the executives
  • Supported committees, e.g., Development Committee, Donor Relations, Development Council, and Family/Staff Campaign
  • Ensured efficient and effective flow of incoming/outgoing communications
  • Researched and prepared memos, correspondences, reports, and presentation materials
  • Developed proposals for funding of hospital programs and equipment
  • Coordinated compensation/salary surveys and performance evaluation process
  • Developed long-term strategies for business growth, resulting in increased revenue and market share
  • Fostered strong stewardship, relationship building and recognition opportunities with high profile, major donors, physicians and hospital management leading to high satisfaction amongst stakeholders and significant donations
  • Took charge of staff development training and educational programs
  • Tracked department’s budget/expenses, prepared expense reports, insurance claims, and cheque requisitions
  • Teamed up with some Foundation CEO’s/leaders to organize local and international fundraising conferences
  • Supported the VP’s role as Chair of Association of Healthcare Philanthropy and other volunteer commitments.

Education

BA Sociology -

Skills

  • Adaptability and quick learning
  • Strong work ethic and enthusiasm
  • Highly organized, analytical problem solving
  • Team leadership and coaching
  • Communication and negotiation skills
  • Positive thinking, "can do" attitude
  • Executive schedule management
  • Office management
  • Project management
  • Events management and logistics coordination
  • Travel coordination
  • Strategic planning, annual operation planning, and budgeting
  • Workflow improvements
  • Data Research, report writing, presentations development
  • Video/teleconferencing
  • MS Word, Excel, PowerPoint, Sharepoint, Adobe

Certification

  • Certified Fund Raising Executive (CFRE)

Timeline

EXECUTIVE ASSISTANT TO THE GM & COO

Toronto Cricket Skating & Curling Club
09.2015 - Current

EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

Bridgepoint Foundation
04.2010 - 12.2013

REAL ESTATE PROPERTY INVESTOR/PROPERTY MANAGER

Ztillion Holdings Ltd.
01.2005 - 01.2022

EXECUTIVE ASSISTANT TO THE PRESIDENT & CEO

North York General Hospital Foundation
10.2001 - 04.2010

Sr. Admin. Assistant to VP & CDO

The Hospital For Sick Children Foundation
10.1992 - 06.2000

BA Sociology -

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Mayrose Gregorios