Maya Sabados
Hamilton
Summary
A result-oriented Higher Education Administrative professional with 20 years in leadership, project management, and conflict resolution in a complex, unionized academic environment. Bringing keen attention to detail and strong decision-making skills to effectively handle multiple concurrent tasks. Exceptional skills in handling conflicts and building positive relationships. A diplomatic and professional communicator with proven time management expertise. Self-motivated work ethic with the ability to perform effectively in independent or team environments, eager to contribute to team success through hard work.
Overview
20
20
years of professional experience
Work History
Program Coordinator, Biomedical Engineering
McMaster University
2022.04 - Current
- Facilitating interdisciplinary collaboration between Engineering and Health Sciences Faculties, fostering a cohesive academic environment for 100+ graduate students and over 100 associate members.
- Managing, efficiently developing, implementing and maintaining all aspects of operations and promotion of the Graduate Studies Program in the School of Biomedical Engineering.
- Working closely with co-directors from the Faculty of Engineering and Faculty of Health Sciences, as well as various central offices: Provost, Vice-President (Academic), SGS, Registrar, HR, Institutional Research and Analysis, Equity and Inclusion, SAS, ROADS, MILO, Finance, Research Finance and Facilities, all in accordance with established policies.
- Providing continuous strategic guidance on departmental initiatives and updates to policies and business plans.
- Streamlined academic processes by implementing efficient organizational strategies and communication systems.
- Manage budget allocations for academic programs, operations, research, facilities services, ensuring optimal resource allocation and financial efficiency.
- Promoting diversity within theinstitution through targeted recruitment initiatives, contributing to inclusive campus culture.
- Overseeing graduate course planning and scheduling process. Assisted with IQAP preparations and departmental review processes to maintain institutional standards and improve program offerings continually.
- Processing graduate student applications, offer letters, student examinations, graduate defences and scholarship applications.
- Coordinated professional development workshops to enhance faculty skills and knowledge in their respective fields.
- Organized conferences, seminars, and guest lectures to enrich the educational experience of students and faculty alike.
- In charge of managing graduate payroll, hiring TAs, and coordinating temporary hires when needed.
- Co-ordinating committee meetings, calendar and curriculum changes/conflicts, timetabling, thesis defences and scheduling.
- Managed student records, department website, and multiple databases (financial, etc.).
- Ensured adherence to health and safety requirements and maintained the training database for students.
Asst. to Endowed Chair, English & Cultural Studies
McMaster University
2004.08 - 2022.04
- Worked closely with multiple departments and various stakeholders to facilitate optimum levels of communication to effectively and efficiently complete projects within allocated budgets.
- Played an active role in brainstorming sessions held for the purpose of generating innovative ideas for new projects such as The Public Intellectual Project, Mills Library Archive and The Summer Institute.
- Proofread manuscripts and other forms of copy for general grammatical correctness.
- Verified the accuracy of information in published materials by conducting extensive fact-checking and editing.
- Ensured compliance with privacy and other publishing-related legislation.
- Contributed to successful book launches by organizing promotional materials and coordinating events.
- Organized internal meetings and off-site events, selecting vendors and venues, managing budgets, and creating detailed event plans.
- Worked with collaborators to effectively plan and coordinate logistics for special projects and events.
- Wrote reports, executive summaries and newsletters.
- Provided copy editing support to hit target dates for editorial and design productions with print and digital material.
Education
Inclusive Excellence Leadership Program
McMaster University
Hamilton, ON2023
Diploma in Human Resources Management - Human Resource Management
McMaster University
Hamilton, ON2022
Certificate - Diversity & Inclusion Leadership
Canadian Centre For Diversity And Inclusion (CCDI)
Toronto, ON2021
Bachelor of Arts - English & Cultural Studies
McMaster University
Hamilton, ONSkills
- Strategic planning & management
- Core knowledge of employment law, HR policies & HR/business
- Group project facilitator
- Financial administration
- Conflict management & negotiation skills
- Team building & leadership
- EDI awareness
- Critical thinking
- High level of competence in Microsoft Office software, including Outlook, Excel Word, Mosaic HR, eForms.
Timeline
Program Coordinator, Biomedical Engineering
McMaster University
2022.04 - Current
Asst. to Endowed Chair, English & Cultural Studies
McMaster University
2004.08 - 2022.04
Inclusive Excellence Leadership Program
McMaster University
Diploma in Human Resources Management - Human Resource Management
McMaster University
Certificate - Diversity & Inclusion Leadership
Canadian Centre For Diversity And Inclusion (CCDI)
Bachelor of Arts - English & Cultural Studies
McMaster University
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