Summary
Overview
Work History
Education
Skills
Languages
Timeline
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MAYA JAGADEESH

Edmonton,Canada

Summary

Bilingual and detail-oriented professional with over 15 years of experience in administrative roles. Expertise in office management, organizational skills, and process optimization. Seeking to contribute to the efficiency and success of a dynamic organization. Eager to support executive leadership and drive organizational excellence through meticulous administrative support and a proactive approach to problem-solving. Senior administrative professional with a proven track record in optimizing office functions and supporting executive teams. Recognized for efficient handling of schedules, correspondence, and meeting logistics to drive organizational success. Highly collaborative, adaptable to changing needs, and committed to delivering exceptional administrative support.

Overview

14
14
years of professional experience

Work History

Senior Administrative Assistant

IAMS VFX
06.2019 - 11.2023
  • Marketing Material Production: Created, edited, and produced marketing materials, reports, presentations, and documents, ensuring they met brand standards for quality and consistency
  • Website and SharePoint Management: Managed and updated the institute's website and SharePoint platform
  • Scheduling and Reminders: Managed a digital notebook for daily tasks, scheduled meetings and appointments, and sent reminders as needed
  • Vendor Management: Cultivated strong relationships with vendors, maintained price data, and negotiated the best prices for educational products and services
  • Technological Proficiency: Used various digital tools, including online communication platforms, spreadsheets, and word processing software, to perform job duties
  • Director Support: Managed task inquiries for directors, prioritizing tasks based on business and strategic importance
  • Document Preparation: Compiled reports, created informational and training materials, and documented meeting minutes
  • Executive Scheduling: Coordinated schedules, appointments, and calendars for executives
  • Event Coordination: Organized and booked arrangements for study tours and contests; planned and coordinated in-house and external events
  • Contract Negotiation: Managed vendor contracts and negotiated pricing with service providers and office lease agreements
  • Institution Representation: Upheld and promoted the institute's image and reputation
  • Telephone Management: Handled telephone inquiries and provided necessary information
  • Email Coordination: Managed email communications and redirected messages to the appropriate sections
  • Stationery Management: Oversaw the inventory of office supplies, ensuring adequate stock levels and accurate record-keeping
  • Filing System Management: Managed both electronic and manual filing systems to prevent data loss

Administrative Assistant

Anjaly College
10.2009 - 06.2019
  • Provided general administrative support to management: Handled mailing, scanning, faxing, and copying documents for effective communication and information management
  • Managed appointments for the manager: Scheduled and coordinated meetings and events, ensuring efficient time management
  • Responded to inquiries: Addressed telephone and email queries promptly and professionally to maintain smooth communication channels
  • Greeted and assisted clients and visitors: Welcomed and directed clients and visitors to appropriate departments, providing initial assistance and enhancing customer experience
  • Maintained office supplies: Managed inventory, ensuring all necessary supplies were stocked and readily available for smooth office operations
  • Supervised and trained office staff: Provided guidance and training to office personnel, ensuring adherence to procedures and fostering a productive work environment
  • Facilitated student interaction and support: Handled inquiries and assisted with administrative procedures
  • Managed event logistics: Oversaw budgets for college events, ensuring seamless execution
  • Maintained accurate data management: Prepared detailed reports for senior staff
  • Optimized office operations: Implemented streamlined workflows and procedures
  • Demonstrated proficiency: Utilized Microsoft Office Suite and database management systems
  • Collaborated effectively: Worked with cross-functional teams to achieve departmental objectives

Education

Master of Commerce -

William Carey University
01.2017

Bachelor of Commerce -

William Carey University
01.2015

Diploma In Higher Education -

London School of Economics
01.2009

Skills

  • MS Office Suite
  • French
  • Office management
  • Organizational skills
  • Process optimization
  • Marketing material production
  • Website management
  • SharePoint management
  • Scheduling
  • Reminders
  • Vendor management
  • Technological proficiency
  • Director support
  • Document preparation
  • Executive scheduling
  • Event coordination
  • Contract negotiation
  • Institution representation
  • Telephone management
  • Email coordination
  • Stationery management
  • Filing system management
  • High-level multitasking
  • Expert time management
  • Project coordination expertise
  • Executive support experience
  • Proficient in Microsoft office
  • Confidentiality and discretion
  • Human resources support
  • Executive support
  • Meeting support

Languages

English
Native or Bilingual
French
Professional Working
Hindi
Native or Bilingual
Malayalam
Native or Bilingual
Tamil
Professional Working

Timeline

Senior Administrative Assistant

IAMS VFX
06.2019 - 11.2023

Administrative Assistant

Anjaly College
10.2009 - 06.2019

Bachelor of Commerce -

William Carey University

Diploma In Higher Education -

London School of Economics

Master of Commerce -

William Carey University

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MAYA JAGADEESH