Mary Sue Bourget
WHITEFISH FALLS
Summary
Dynamic and detail-oriented professional with extensive experience as a Personal Secretary at Cambrian College, excelling in office management and calendar coordination. Proven ability to enhance executive productivity through effective communication and meticulous organization. Recognized for building strong client relationships and streamlining operations, ensuring confidentiality and efficiency in all tasks.
Overview
2002
2002
years of professional experience
Work History
Personal Secretary
Cambrian College
- Enhanced executive productivity by efficiently managing schedules and appointments.
- Prepared comprehensive meeting agendas to facilitate efficient discussions and decision making.
- Facilitated smooth office operations by maintaining supplies inventory levels and ordering as needed.
- Supported executives in achieving their business goals through meticulous research and data analysis.
- Contributed to a positive work environment by offering assistance to colleagues when needed.
- Managed travel arrangements, resulting in cost savings and well-organized itineraries.
- Ensured timely communication with clients and associates by promptly addressing emails and phone calls.
- Served as gatekeeper for incoming requests, prioritizing tasks according to urgency or importance level.
- Coordinated special projects, ensuring successful completion within given deadlines.
- Maintained executive''s calendar, coordinating meetings and events for optimal time management.
- Oversaw document formatting standards for consistency across all internal materials.
- Handled confidential information with discretion, maintaining trust among high-profile clientele.
- Drafted professional correspondence on behalf of the executive, ensuring accurate representation of their viewpoints.
- Streamlined office operations through effective organization and filing systems.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Real Estate Agent
Remax Real Estate
05.1997 - 04.2001
- Assisted clients in identifying properties that meet their needs and preferences.
- Developed knowledge of local real estate market trends and property values.
- Conducted property viewings, highlighting key features to potential buyers.
- Prepared documentation for property transactions to ensure compliance with regulations.
- Collaborated with team members to enhance client service and support operations.
- Supported marketing efforts through social media and online listings promotion.
Personal Secretary
City Of Sudbury
01.1992 - 01.1995
- Managed executive calendars, scheduling meetings and appointments efficiently.
- Coordinated travel arrangements, ensuring compliance with company policies and budget constraints.
- Prepared and distributed meeting agendas, minutes, and follow-up action items for team alignment.
- Streamlined office communication by implementing digital tools for document sharing and collaboration.
- Assisted in project management tasks, tracking deadlines and deliverables to enhance workflow efficiency.
- Developed filing systems to organize confidential documents, improving retrieval times and data security.
- Liaised between departments to facilitate information flow and uphold operational standards.
Education
High School Diploma -
Capreol High School
Capreol06-1968
Skills
- Office management
- Maintaining schedules
- Document preparation
- File management
- Typing speed
- Calendar management
- Meeting coordination
- Meeting support
- Expense reporting
- Travel arrangements
- Confidentiality
- Taking minutes
- Travel arrangement
- File system management
- Multitasking and time management
- Fast learner
- Customer service
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Multitasking Abilities
- Reliability
- Excellent communication
- Critical thinking
- Clear communication
- Organizational skills
- Telephone and email etiquette
- Active listening
- Effective communication
- Customer and client relations
- Verbal and written communication
- Document and file management
- Decision-making
- Customer relations and communications
- Office administration
- Organizational management
- Writing and editing
- Documentation and recordkeeping
- Task prioritization
- Data entry
- Confidentiality and data protection
- Self motivation
- Interpersonal skills
- Client relations
- Conflict resolution
- Scheduling and calendar management
Languages
English
Full Professional
Timeline
Real Estate Agent
Remax Real Estate
05.1997 - 04.2001
Personal Secretary
City Of Sudbury
01.1992 - 01.1995
Personal Secretary
Cambrian College
High School Diploma -
Capreol High School