Mary Miltimore
Golden Lake,ON
Summary
Forward thinking and solution based professional administrator with over 20 years of leadership experience. Dedicated to keeping payroll operations compliant with regulations. Proficient in processing garnishments, calculating leave and applying deductions. Excellent problem-solving, report writing and recordkeeping abilities.
Overview
24
24
years of professional experience
Work History
Benefit & Payroll Administrator
Petawawa Centennial Family Health Centre
01.2023 - Current
- Investigate payroll discrepancies
- Process and code payroll for Centre
- Produce and generate payroll remittances online
- Manage, produce and submit MoH annual, quarterly reporting
- Manage all aspects of physician and staff onboarding
- Maintain compliance with Service Ontario Incorporation legislation
- Member of Health Human Resources Committee
- Facilitate staff training and compliance with applicable standards
- Collaborate with internal and external community-based partners to develop strong relationships and enhance further collaborations
- Audited the corporation files and updated with Service Ontario to complete the Charitable status designation with Canada Revenue Agency.
Office Administrator
Arnprior & District Family Health Team
01.2018 - 01.2023
- Management all aspects of the recruitment and retention strategy in line with the organization's recruitment and retention strategy
- Develop and implement department policies and procedures
- Program development to reflect the needs of the community and Ministry funding requirements
- Ministry of Health annual and quarterly reporting for both the Family Health Team and Family Health Organization
- Maintain accurate financial records and preparation of financial statements in accordance with established book-keeping and accounting practices
- Support the development of the annual budget(s) for approval by the board of directors
- Preparation of all documentation for the Auditor for the annual audit
- Ensure compliance with actions recommended by the Auditor
- Overall management of clinic facilities.
Executive Administrator
Northern Counselling & Therapeutic Services
01.2016 - 01.2018
- Develop contracts and budgets for multiple projects simultaneously ($1M - $3M)
- Provide professional coordination and support for internal communication
- Organization of in-person meetings, business meetings and conference/video calls
- Assist with written and electronic business correspondence
- Prepare for meetings and presentations, including, formatting, editing, and printing documents; research, and writing formal letters
- Develop efficient documentation and filing system, ensure all storage and filing meets privacy guidelines in psychology regulatory bodies CCPA and CPA
- Standardize and routinely review and recommend changes to our company policies
- Streamline office procedures utilizing office software solutions and applications
- Create and maintain virtual office platform, file management
- Update and track professional licenses, insurance, WSIB reporting and association renewals.
Research Executive Assistant/Ethics Specialist/Research Coordinator
The Ottawa Hospital
01.2000 - 01.2016
- With over 15 years of research experience from executive assistant, developing into an ethics specialist, with completing my rounded experience by being promoted to research coordinator, I have gained full knowledge and understanding of all aspect of research projects
- From administrative tasks, and staffing requirements, to ethics board applications, budget development and implementation, to recruitment of participants, data collection and data entry
- This reflects my ambitious and driven nature to gain skills, knowledge and experience for any task that is required.
Education
College Diploma, Legal Assistant program with honors -
College Diploma, English as a second language program, specialization in teaching business English to adults - undefined
Skills
- Excellent Leadership Skills
- Policy writing
- Facilities Management
- Contract Management
- Benefit & Payroll Administrator
- Microsoft 365 suite
- Telus Health Practice Solutions
- Oscar Pro EMR
- Team Pay
- ADP
- Ceridian
- Adobe Pro
- QuickBooks
Professional Attributes
- Excellent critical, strategic and analytical thinking skills;
- LEAN mindset;
- Strong commitment to team work, demonstrating flexibility to accommodate changing priorities to meet needs and deadlines;
- Meticulous attention to detail;
- Highly motivated to initiate and complete tasks independently as well as a part of a team;
- Excellent interpersonal and communication skills (both orally and written).
Primary Assets
- Extensive privacy training
- Consent & Capacity training
- WHIMIS
- ADOA Training
- Googledocs
- Remote meeting platforms
- AR and AP experience
Languages
English
Native or Bilingual
French
Professional Working
Timeline
Benefit & Payroll Administrator
Petawawa Centennial Family Health Centre
01.2023 - Current
Office Administrator
Arnprior & District Family Health Team
01.2018 - 01.2023
Executive Administrator
Northern Counselling & Therapeutic Services
01.2016 - 01.2018
Research Executive Assistant/Ethics Specialist/Research Coordinator
The Ottawa Hospital
01.2000 - 01.2016
College Diploma, Legal Assistant program with honors -
College Diploma, English as a second language program, specialization in teaching business English to adults - undefined
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